HR & Payroll Specialist Position Available In Essex, New Jersey

HR & Payroll Specialist A-V Services Inc. – 3.2 Fairfield, NJ Job Details Full-time From $65,000 a year 22 hours ago Benefits Commuter assistance Health savings account Paid holidays Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Employee stock ownership plan Life insurance Qualifications Mid-level Payroll HRIS Kronos Communication skills Under 1 year Account reconciliation Full Job Description A-V Services is seeking an HR & Payroll Specialist to oversee payroll processing and provide comprehensive support across HR administration and finance-related activities. This position ensures accurate and timely payroll, maintains HR compliance, and supports Finance with payroll-related reporting and reconciliations. The ideal candidate is detail-oriented, organized, and eager to contribute to both HR and Finance operations.

Key Responsibilities:

HR Operations & Administration Maintain accurate employee records and ensure HRIS data integrity. Administer leave of absence programs (FMLA, PFL, and other statutory leaves). Assist with benefits enrollment, changes, and COBRA processing. Coordinate onboarding, orientation, and offboarding activities. Support implementation and communication of HR policies and procedures. Prepare reports and provide HR data for compliance and business needs. Respond to general HR inquiries and escalate as appropriate. Payroll Administration Process bi-weekly payroll for multi-state employees accurately and on time. Handle payroll updates including deductions, garnishments, and tax-related changes. Maintain payroll records in compliance with legal and regulatory requirements. Respond to employee payroll questions and resolve discrepancies. Finance Support Prepare biweekly payroll journal entries and reconcile payroll cash to the company-owned bank account. Assist with various balance sheet and P&L account reconciliations. Prepare monthly journal entries for company-owned credit cards. Provide weekly clerical support to the Finance team as needed. Support audit preparation and financial compliance documentation. Administrative Support Provide administrative assistance to the HR & Payroll Manager. Support HR, payroll, and Finance projects and process improvement initiatives.

Qualifications:

2 years of experience in payroll and/or HR administration preferred but not required. Basic understanding of wage and hour laws, payroll tax regulations, and HR practices. Experience supporting Finance with payroll reporting or reconciliations a plus. Proficiency with HRIS and payroll systems (UKG/Kronos preferred). Strong attention to detail, accuracy, and organizational skills. Excellent communication and interpersonal abilities. Ability to handle confidential information with professionalism. Full Time Position has benefits including employee stock ownership plan (ESOP), competitive and comprehensive health insurance, life insurance, dental program, 401k, short-term and long-term disability insurance, FSA, HRA, Commuter Benefit Card, full paid vacations, and paid holidays. A-V Services Inc. provided the following inclusive hiring information: We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity, language, national origin, physical and mental ability, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

Job Type:

Full-time Pay:

From $65,000.00 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Monday to

Friday Work Location:

In person