Payroll Specialist 1, SG-11(NYHELPS)Item# 02057(Multiple) Position Available In Albany, New York

Date Posted:

06/18/25

Applications Due:

06/29/25

Vacancy ID:

190558 Position Information NY HELPYes AgencyState Comptroller, Office of the TitlePayroll Specialist 1, SG-11(NYHELPS)Item# 02057(Multiple) Occupational CategoryFinancial, Accounting, Auditing Salary Grade11 Bargaining UnitPS&T – Professional, Scientific, and Technical (PEF) Salary RangeFrom $47695 to $58447 Annually Employment TypeFull-Time Appointment TypePermanent Jurisdictional ClassCompetitive Class Travel Percentage0% Schedule WorkweekMon-Fri Hours Per Week37.5 Workday From8 AM To4 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

Yes Telecommuting allowed?

Yes Location CountyAlbany Street Address110 State Street CityAlbany StateNY Zip Code12236 Job Specifics Duties DescriptionReviews and audits payroll transactions for accuracy.

• Review, audit and process incoming requests for Payroll Check Stops and Reissues, form AC230-Report of Check Returned for Refund or Exchange and form AC1476-Report of Check Exchanged submitted by agencies for accuracy according to established procedures, laws, and business practices.
• Upload and/or record transactions in databases and scan and upload documents to FileNet.
• Process deposits, journal transfers, and/or claim for payments via the Statewide Financial System (SFS).
• Process check reversals through the payroll system each week for the appropriate payroll cycle.
• Assist with reconciling Payroll funds using various reports and queries. Provide assistance and information to agency payroll officers.
• Assist agency payroll officers in completing stop payment, check return and exchange forms. This includes providing information regarding recoverable and unrecoverable deductions as well as ensuring correct earnings are being returned.
• Communicate to agencies when changes are made to forms by phone or e-mail.
• Follow-up with agency payroll staff when return or exchange forms have not been received for direct deposit deletes and reversals or documentation to complete AC1476 process.
• Complete and send correction sheets to agencies when necessary.
• Work with auditors in the Earnings Unit to verify correct earnings and additional pay factors are being returned.
• Communicate with supervisors and managers regularly to ensure the integrity of the check reversal and exchange process. Assist Tax Production as necessary.
• Provide support with data entry, analysis, running/processing queries, written documentation, inquiries from various stakeholders and research as needed.

Minimum QualificationsDo you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller. Civil Service examinations are not required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS)

Program:

Non-Competitive Qualifications for appointment under the

NYHELPS Program:

For appointment to the Payroll Specialist 1 (SG-11), you must have:

• Two years of full-time business or human resources office experience in one or more of the following: accounts payable, accounts receivable and/or bookkeeping; processing payroll transactions; processing travel expense reports and/or reimbursements; processing personnel, benefits and/or time and attendance transactions; reviewing requisitions for purchase and initiating and processing purchase orders.

OR

• Thirty semester credit hours of college-level study AND one year of full-time business or human resources experience in one or more of the following: accounts payable, accounts receivable and/or bookkeeping; processing payroll transactions; processing travel expense reports and/or reimbursements; processing personnel, benefits and/or time and attendance transactions; reviewing requisitions for purchase and initiating and processing purchase orders.

OR

• Sixty semester credit hours of college-level study

Competitive Minimum Qualifications:

You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1 of the Civil Service Law. For 70.1 transfer to a Payroll Specialist 1, salary grade (SG)-11, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-09 or above. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny) Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Non-Competitive promotion (NCP) qualifications:
You must be a qualified employee of the Office of the New York State Comptroller and have had one year of permanent competitive or 55-b/55-c service as a Office Assistant 2, Office Assistant 2 (Spanish Language), Clerk 2, Clerk 2 (Spanish Language), Office Assistant 2 (Calculations), Office Assistant 2 (Calculations) (Spanish Language), Calculations Clerk 2, Calculations Clerk 2 (Spanish Language), Office Assistant 2 (Customer Service), Office Assistant 2 (Customer Service) (Spanish Language), Agency Services Representative, Agency Services Representative (Spanish Language), Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding) (Spanish Language), Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), or Payroll Assistant.

NCP notes:

If the number of interested candidates who meet the promotional qualifications is three or less, the agency; at its discretion, may nominate one or more of the candidates for a noncompetitive promotion without further examination under the provisions of Section 52.7 of the Civil Service Law. Additional CommentsKnowledge, skills, and abilities:

• Excellent analytical and organization skills
• Excellent oral and written communication skills
• Detail orientated, and produces an accurate and timely work product
• Works well independently and in a team environment
• Ability to respond to written inquiries and telephone calls from NYS employees, NYS agencies and vendors
• Ability to analyze and review weekly production query results
• Ability to prepare timely, accurate, thoughtful production related research
• Ability to locate, research, communicate and document any discrepancies or unusual circumstances
• Ability to reconcile complex business reports and identify discrepancies
• Ability to provide training and guidance to employees
• Ability to assess multiple competing priorities

Telecommuting:

The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation:

The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment:

The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers. The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance.

Our generous benefits package includes:

• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more Some positions may require additional credentials or a background check to verify your identity.

How to Apply NameJaylin Frese Telephone(518)474-1924 Fax(518)486-6723 Email AddressJobs@osc.ny Address StreetOffice of the New York State Comptroller, Division of Human Resources 110 State Street, 12th Floor CityAlbany StateNY Zip Code12236 Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to ://osc.ny/jobs/openings/payroll-specialist-1/062538, Reference Item #02057(Multiple)-JCF on your cover letter for proper routing. Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments. If you have questions about this vacancy, please contact this Division representative:

Division Contact:

William Quinn

Email Address:

wquinn@osc.ny