Accounting and Payroll Administrator Position Available In Erie, New York

Accounting and Payroll Administrator Elmwood Franklin School

• 4.6 Buffalo, NY Job Details Full-time $65,000
• $75,000 a year 19 hours ago Benefits Health insurance 401(k) Flexible spending account Paid time off Life insurance Qualifications Microsoft Word Written communication Microsoft Excel Customer service ADP Mid-level Payroll management Microsoft Office Bachelor’s degree Accounting Balance sheet reconciliation General ledger accounting Contracts Payroll 1 year Communication skills Office experience

Full Job Description Accounting and Payroll Administrator Reports To:

Finance Director Position Type:

Full-time Staff, 40 hours/week, 12 months, Exempt Job Purpose The position will supervise, coordinate, and perform Business Office functions under the direction of the Finance Director in accordance with sound accounting practices and under all applicable laws, regulations, and school standards. The position is responsible for the daily management of the accounts payable, accounts receivable/student billing, payroll, employee benefits, and banking transactions, along with any additional projects/tasks as required. This position supports the administration, staff, faculty, and parents with these Business Office needs via professional relationships and good communication skills. Essential Duties and Responsibilities Accounts Receivable

• Maintain all student accounts and records. Process new student contracts and any updates during the year.
• Prepare and post monthly billing and send monthly statements on past due accounts.
• Post all supplemental program charges (i.e., after school and June Horizons).
• Process summer camp payments.
• Respond to family inquiries of student accounts
• Post deposits
• manual or remote to GL and all online credit card payments to student accounts.
• Record payments from auctions and supplemental programs
• Send communication and make follow up phone calls to families on delinquent accounts.
• Review allowance for doubtful accounts quarterly with Finance Director. Accounts Payable
• Process all invoices and statements as they are received
• Obtain approval and GL coding.
• Prepare weekly checks for signature and mailing.
• Prepare 1099’s
• Maintain and track school credit cards distribution along with approvals, processing and posting transactions in GL and reconciling credit cards.
• Manage Amazon Prime account
• approvals, process and post transactions in GL.
• Maintain vendor list and contact vendors to resolve any payment issues.
• Record to GL on a timely basis credit cards, bank analysis charges, and loan fees.
• Vendor maintenance of Sales Tax Exemption, W-9’s and insurance certs. Banking
• Monitor operating checking account for verification of deposits, check clearing, and current balance. Consider known cash requirements and alert Director of Finance to any expected shortage or surplus of funds.
• Record bank transfers as initiated by Director of Finance. Payroll (ADP)
• Process payroll in ADP twice monthly (15 th and last day of month) for 2 payrolls including but not limited to time worked (subs/seasonal), stipends, bonuses, expense reimbursements.
• Prepare a preview to be reviewed by Finance Director prior to final processing.
• Post payrolls in GL
• Support all employees in the use of ADP online tools for paystub review and query.
• Maintain all benefit or any other deductions in ADP
• Print payroll reports for PR binder and maintain online reports
• Prepare data for annual MEMIC payroll audit in August.
• Maintain and submit 403b worksheet for submittal to PPS for each payroll.
• Process and submit HSA and FSA contributions to P&A.
• Prepare Service Years report for Finance Director approval and submit to PPS.
• Quarterly 941 reconciliation
• Annual preparation, review and distribution of ACA 1094C and 1095C
• Annual W2 preparation, review and distribution
• ADP knowledge for running reports based on the needs of the organization. Human Resources
• Respond to employee questions regarding benefits such as health insurance, life insurance, retirement savings, flexible spending accounts, unemployment, and worker’s compensation.
• Communicate pertinent benefits information through standard channels. Onboard and exit employees as required on benefits systems. Report as necessary to benefit providers.
• New hire orientation
• prepare new hire packages, attend/present to new faculty/staff, assist in filling out forms and submitting to respective retirement, medical, and life insurance providers, etc.
• Run background checks on new hires.
• Assist Finance Director in preparing new hire contracts and collecting required onboarding paperwork such as annual harassment training, policy advisements, finger printing, background checks, etc.
• Administer Medical and FSA/HSA Open enrollment Other Duties
• Reconcile all bank accounts (Operating, Restricted Savings, Parent Council, 8 th grade)
• Reconcile Balance Sheet accounts (Prepaids, AP Other, AR Other, Tuition etc.)
• Soft close modules in Senior Systems/Blackbaud and run monthly close reports 1 st day of the month.
• Prepare rental contracts for review by the Finance Director and obtain proper insurance certificates.
• Aide in preparation of annual audit.
• Participate in software conversions.
• In addition to the essential duties, other duties may be assigned from time to time as projects or special requests arise or as needed to meet the needs of the school community.

This is a year-round, full-time position. Standard work hours are 8:00 am to 4:30 pm Monday through Friday. Additional hours may likely be required to meet processing deadlines and other goals. Because this is not a teaching position, and because the Business Office supports supplemental summer programs, and due to cyclical monthly and year-end fiscal requirements, reduced hours including Friday’s off may not be possible. While performing the duties of this job, the employee is regularly required to: stand; walk; use hands; reach with hands and arms; stoop; kneel; crouch; talk; hear; use computer hardware and software for extended periods of time (repetitive motion); and, sit for long periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Qualification Requirements Bachelor’s degree and sufficient experience in a Business Office to be able to perform essential duties preferred. Working knowledge of accounting principles and procedures. Proficiency in Microsoft Office Word and Excel. Experience with general ledger and payroll systems. Excellent oral and written communication skills and customer service orientation. Ability to get along with co-workers and other school community members. Ability to work additional hours as needed to get the job done.

Job Type:

Full-time Pay:

$65,000.00

• $75,000.

00 per year

Benefits:

401(k) Health insurance Paid time off

Schedule:

8 hour shift

Work Location:

In person