Payroll Operations Specialist Position Available In Montgomery, Tennessee

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Payroll Operations Specialist Posting Details
Position Information Posting Number 20121741Staff
Working Title Payroll Operations Specialist
Pay Rate $40,000-$45,800
Employment Category Clerical/Support
Regular/Temporary Regular
If temporary, list duration Type of Appointment Fiscal
Contract Period 12 month
Position Summary Information Position Summary Reporting to the Director of Payroll Services, the Payroll Operations Specialist is responsible for processing all bi-weekly and monthly payroll functions, ensuring accurate payments and maintaining precise payroll records. Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 10,000 students and is located in Clarksville, Tennessee, a community of an estimated 180,000 people located approximately 40 miles northwest of Nashville, TN. Primary Duties and Responsibilities Work closely with the HR office to validate the accuracy of upcoming payroll changes entered into the system.
Verify payroll changes are processing accurately on pertinent payroll.
Review information on all time sheets & absences (Bi-Weekly & Monthly) to ascertain that all information is entered completely & to ensure that all time sheets & absences are approved by the appropriate supervisor or department head.
Communicate with departments as needed to ensure all payroll documents are completed correctly.
Enter and verify adjustment data. Reconcile and validate each phase of payroll through the confirmation of the payroll processes.
Work with Benefits to make sure FMLA leave is processed accurately & timely.
Review overtime closely to ensure that it is paid at the appropriate rate (straight-time, over-time, time-&-one-half). Consult policies & procedures as needed.
Finalize the termination process in the system by processing terminal leave & lump sum payments for employee separation.
Review & adjusts sick leave balance to zero when terminal leave ends.
Assist the Payroll Director as needed in troubleshooting items, collecting data for reports or corrections to the payroll.
Assist in the implementation of updated processes & procedures.
Assist employees as needed in completing various forms (W-4, & direct deposit).
Set up focus cards for direct deposit to employees who do not have a valid bank account.
Distribute payroll deductions to applicable third-party Knowledge, Skills, and Abilities Ability to interact in an effective & appropriate professional manner with various populations, the University community & the public.
Ability to manage multiple tasks simultaneously with accuracy.
Efficiently operate a 10-key calculator, personal computer & associated software (Microsoft Office). Knowledge of Oracle is a plus.
Must maintain a high level of confidentiality.
Must have a collaborative mindset.
High attention to detail & problem-solving skills
Efficiently & accurately enter data.
Strong organizational skills
Ability to work well in a team environment & independently
Ability to collaborate on the interpretation of policies & procedures.
Display a positive can do attitude.
Make mathematical computations quickly & accurately.
Willingness to learn & grow in your knowledge & skill set. Physical Requirements This is largely a sedentary role; however, it may be necessary to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Required Minimum Qualifications High school diploma or equivalent
A minimum of three (3) years related payroll experience.
Oracle experience highly preferred.
Excellent organizational skills with ability to work independently in a fast paced, high-volume environment with frequent interruptions
Proven ability to work efficiently & effectively in a deadline-driven environment
Proven ability to professionally & effectively communicate with all levels of constituents through telephone call, emails, & in-person.
Experience performing with a high level of diplomacy, confidentiality & trust while projecting a professional & positive image.
A background & credit history package will be required of the successful applicant.
Posting Detail Information Open Date 07/22/2025
Close Date Open Until Filled Yes
Special Instructions to Applicants