University Program Associate Position Available In [Unknown county], North Carolina

University Program Associate Please see Special Instructions for more details.
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write ‘see resume’ on your application when completing the job duties section.
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Position Information
General Information Vacancy Open to All Candidates
Employment Type Permanent

• Full-time
  If time-limited, note appointment end date Hours per week 40
  Months per year 12
  Position Number 008316
  NC Salary Grade Equivalency GN07
  Classification Title University Program Associate
• Journey
  Working Title University Program Associate
  Salary Range $40,350
• $49,133
  Anticipate Hiring Range $40,350
• $49,133
  FLSA Status Non Exempt
  Division Academic Affairs
  Department Urban Research & Community Engagement
  Work Unit urbanCORE
  Work Schedule 8:00 am
• 5:00 pm; Monday
• Friday with occasional evening and weekend hours required, as necessary.

This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval. Primary Purpose of Position This position serves a dual role in providing direct administrative support to the Urban Institute and Data Trust as the University Program Associate, which includes assisting with monitoring and tracking of Urban Institute research and Data Trust projects, governance documents, procedures and policies.

Minimum Education/Experience Required Minimum Qualifications:

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four year college or university and one year of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Essential Job Duties Coordinates governance and compliance for Urban Institute’s externally funded projects and the Charlotte Regional Data Trust, reporting to the UI Operations Manager.
Involves managing legal agreements, data sharing, and research requests while ensuring compliance with UI and Data Trust policies.
Serves as a liaison to the Data Trust Board, handling meeting logistics, minutes, and reports.
Supports project record-keeping, financial tracking, and data security compliance using systems like Banner and Niner Research.
Event coordination and maintaining personnel records.
Proficiency in MS Office, Google Suite, and Adobe is required.
Provides budgetary support for the Urban Institute and Data Trust, managing financial transactions for Foundation grants, federal grants, contracts, and state funds, with specialized knowledge of Data Trust’s 501©(3) processes.
Supports the UI Operations Manager and Business Officer/Data Trust Treasurer, preparing budget reports for the Data Trust Board and handling Banner Finance activities.
Budget modifications, personnel paperwork, travel reimbursements, and ensuring compliance with University and state financial policies.
Proficiency in Banner Finance, Banner HR, and Niner Research is required to maintain accurate records and reconcile funds.
Supports pre

• and post-award financial activities, vendor relations, and maintains a financial backup system for fiscal stability.

Other Work Responsibilities Departmental Preferred Experience, Skills, Training/Education Bachelor’s degree; or equivalent combination of training and experience.
Experience with Board and/or Community stakeholder committee management.
Experience with creating and maintaining documents related to Board of Directors and subcommittees.
Strong working knowledge of University Systems (i.e. BANNER, e-procurement system, Archibus, Grants and Contract Research software, etc.) is preferred.
Proficient with use of MS Office (Word, Excel, PowerPoint), Google Suite, Adobe is required and video-conferencing such as Zoom and Teams.
Familiarity with or proficiency in project management software and solutions such as Monday.com, Smartsheet, or Asana.
Strong organizational skills and attention to detail for managing complex projects and confidential information.
Ability to multi-task, prioritize work and manage a high level of volume that is confidential and detail-oriented; proven ability to learn and apply complex systems and policies.
Strong written, verbal and interpersonal communication skills.
Must be able to work independently. Necessary Licenses or Certifications Work Location Sycamore 307
Posting date 05/22/2025
Closing date 06/09/2025
Proposed Hire Date 06/16/2025