Director of Finance Position Available In Limestone, Alabama

Director of Finance 
Salary $120,000.00 – $155,000.00 Annually Location Madison, AL Job Type Regular Full-Time Job Number 25-00030 Department Finance Department Opening Date 05/01/2025 DESCRIPTION
BENEFITS
QUESTIONS
General Position Summary •$0 Monthly Individual Health/Dental Benefits •RSA Retirement Benefits. This position may remain open till filled or until we receive a sufficient number of applications. This Position is responsible for the effective City-wide administration and control of the comprehensive accounting, budgeting, auditing and reporting, payroll and purchasing systems of the City. Position also advises the Mayor and City Council on financial matters, and to administer city’s accounting, financial reporting, budgeting, cash/debt management, purchasing and payroll functions. Performs work under the general directions of the Mayor.

Examples of Responsibilities Management:

Provides managerial leadership and directs the selection, supervision and evaluation of department staff. Conducts performance evaluations of management staff and evaluates recommendations of staff regarding subordinates.
Establishes policies, procedures and performance standards to ensure efficient and accurate compliance with federal and state laws, City guidelines, goals, objectives and professional standards for all financial and accounting systems and processes for the City.
Monitors performance of personnel, systems and procedures in providing Citywide accounting, auditing, financial reporting and purchasing services; evaluates performance and determines necessary action.
Manages personnel actions, schedules, leave, pay, and policy administration.
Directs and develops short and long-range plans, goals and objectives for financial operations.

Budgeting:

Manages development of the annual budget; coordinates budget requests, meetings, hearings, Mayor’s recommendations, and Council modifications.
Monitors the city budget throughout the year, prepares monthly budget revisions, and ensures compliance with city’s funding ordinances.
Develops fiscal budget objectives and performs monthly budget analyses.
Directs the analysis of each department’s expenditures to ensure that operating expenses are in line with appropriated funds.

Financial Reporting:

Analyzes financial information using accounting principles in order to direct the financial reporting process.
Directs the preparation and publication of the City’s Comprehensive Annual Financial Report and Popular Annual Financial Report and other reports.

Auditing & Internal Control:

Coordinates the engagement of external audit services, monitors the progress of the audit process, communicates any concerns to the Mayor and Finance Committee and the audit firm; works to ensure issuance of audited financial statements by established deadlines.
Directs the process for developing, implementing, monitoring, and revising internal control procedures City-wide.

Debt/Bonds/Investment Management:

Serves as the fiscal officer of the City, including the supervision of bonds, warrants, notes of the City and all federal programs administered by the City.
Directs debt management function in coordination with the Mayor and Council.
Coordinates the preparation for rating agency presentations among City staff, financial advisor, bond underwriter, and bond counsel; including preparation of the official statement and the rating agency presentation documents.
Advises Council and Mayor concerning possible issuance and refunding of debt.
Develops policies and strategies for the investment of idle funds; directs the investments of idle funds.
Directs treasury functions, including the implementation of active cash investment strategies.

Payroll:

Supervises and directs the payroll administration activities to include recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls in order to ensure accurate payroll records and procedures.
Manages and reports payroll budgets and payroll related entitlements for the Mayor and Council.

Purchasing:

Supervises and directs City-wide purchasing efforts to include acquisition following mandated purchasing and bidding procedures in order to ensure the appropriate acquisition of property, equipment and services.
Supervises and directs examination of contracts, purchase orders and other documents for approval contingent upon ascertaining that money has been appropriated and allotted.
Directs the accounts payable function, including, but not limited to, classifying transactions, reviewing purchase orders, budget, and license records, and making timely and accurate payments.

Research, Narrative, Records & Advisory Responsibilities:

Researches and prepares budgetary and financial documents and updates, ordinances, resolutions, and other documents for disposition by the Finance Committee, City Council and other official bodies.
Prepares customized financial reports, analyses, or presentations in response to requests from the Mayor, department heads, bond counsel, bond underwriter, financial advisor, credit rating agencies, creditors, financial institutions, professional organizations, researchers, etc.
Reviews draft contracts, agreements, and other documents, providing feedback concerning financial effects and suggestions for strengthening document language to protect the City’s finances.
Reviews financial statements and budgets of organizations with which the City has financial ties, and reports on these to the Mayor and other parties as appropriate.
Directs the financial records retention function and maintenance of the City archives.
Provides technical advice to all City departments regarding financial issues.
Responds to citizen inquires and complaints concerning departmental matters.

Grant Accounting:

Supervises and directs the financial management of federal, state, and local grants, including working with individual departments for accounting and reporting.

Compliance Management:

Develops and proposes policies and procedures to ensure City-wide compliance with relevant laws and regulations, including state laws governing revenue administration, legality of expenditures and bid law requirements.
Plans, develops and implements policies, procedures, rules, and regulations in accordance with federal state, county and municipal tax laws.
Directs the capital asset and inventory asset accounting and control function for the City.

Job Conditions:

Job requires nonstandard working hours attending work sessions, regular and special called meetings of City Council, Finance Committee and other groups.
Job requires periodic long hours of work to accomplish essential functions in a timely manner.
Must maintain an indisputable performance record of integrity and ethical conduct.
Must be bondable. Minimal Qualifications Bachelor’s degree in accounting, finance, or a closely related field, preferably supplemented with graduate-level coursework or training in governmental financial accounting.
Seven (7) years minimum progressive experience in governmental accounting including some supervisory experience.
Extensive experience in governmental finance, budgeting, accounting and procurement; including comprehensive annual financial report preparation, comprehensive annual operating and capital budget preparation, payroll administration, and governmental auditing.
Or any combination of education, training, and experience that demonstrates the above listed knowledge, skills and abilities.

Supplemental Information Knowledge, Skills, and Abilities:

Working knowledge of essential functions listed above.
Working knowledge of the principles and practices of public management and administration.
Working knowledge of generally accepted accounting principles and practices for local government in the United States.
Working knowledge of auditing theory, practice, and procedures.
Working knowledge of State of Alabama law governing municipal finance and revenue administration.
Working knowledge of ordinances, resolutions, including tax code.
Working knowledge of management and supervision practices.
Working knowledge of governmental accounting, auditing, and financial reporting.
Working knowledge of automated budgeting and accounting, payroll, fixed assets and purchasing systems.
Working knowledge of spreadsheets, Microsoft applications and New World accounting system, or similar system experience required.
Working knowledge of math to apply advanced accounting principles.
Working knowledge of purchasing laws for the public sector.
Working knowledge of functions and operations of city departments.
Ability to perform and oversee complex municipal accounting, financial reporting, and financial analysis procedures.
Ability to communicate well with others, both orally and in writing, using both technical and non-technical language.
Ability to prepare and present accurate and reliable reports containing data, analysis, findings and recommendations.
Ability to operate or quickly learn customized software applications and accounting software.
Ability to perform a wide variety of duties and responsibilities listed above with accuracy and speed under the pressure of time-sensitive deadlines.
Ability to work cooperatively with others.
Ability to supervise a variety of finance related functions simultaneously.
Ability to solve problems and reconcile disagreement between people.
Ability to read and understand technical manuals, specifications and contracts.
Ability to devise and evaluate accounting methods and procedures.
Ability to interpret and verify financial reports and books of record.
Ability to communicate instructions and technical information to staff, elected officials, city employees and the public.
Ability to manage multiple projects and prioritize projects and processes.
Ability to have integrity, ingenuity, and inventiveness in the performance of assigned tasks.

Physical Capabilities:

This position’s physical requirements involve sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, to permit the employee to communicate effectively with the public.
Sufficient vision or other powers of observation, with or without reasonable accommodation, to permit the employee to read scan a wide variety of materials, reports, spreadsheets, etc. in electronic or hardcopy form.
Sufficient manual dexterity, with or without reasonable accommodation, to permit the employee to operate a vehicle, personal computer, telephone, copier, and other related office equipment.
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to permit the employee to maneuver and function in and around an office environment.
Ability to work on a computer and with numbers for extended periods of time. Employer
City of Madison, Alabama
Address
100 Hughes Road Madison, Alabama, 35758
Phone
256-772-5612