Deputy Finance Director (Governmental Operations) Position Available In Lake, Florida

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Finance Deputy Finance Director (Governmental Operations) Overview The Deputy Finance Director is a key leadership role within the Finance Department and plays a crucial role in supporting the financial operations of the city. Reporting directly to the Finance Director, this position is responsible for overseeing various critical financial areas and ensuring the accuracy, compliance, and efficiency of financial information. The Deputy Finance Director will manage a team of professionals and collaborate with cross-functional teams to achieve the city’s financial goals. This position is responsible for managing and coordinating activities related to accounts payable, revenue, insurance, and the accounting information system. Work includes budget preparation and monitoring, coordinating the development of rates and fees, conducting research projects, management of grants, financial services and processes, and overseeing daily accounting operations and financial reporting. This position is part of an analytical team supporting the efforts of a customer service-oriented organization working in a collaborative manner to foster teamwork, coordination, and financial and analytical support across the department and the city organization. Additionally, this position supervises and leads a team of employees to ensure efficient financial processes and compliance.

Day-to-Day Financial Operations:

Oversee the day-to-day financial operations, including:

Accounts Payable:

Manage payment processing, vendor relations, and expense tracking

Revenue:

 Monitor revenue streams, collections, and financial reporting.

Insurance:

 Coordinate insurance coverage, claims, and reconciliations

Retirement:

 Oversee Florida Retirement System payments and reconciliations along with Principal reconciliations

Accounting Information System:

 Supervise the maintenance and utilization of software systems.

General Ledger and Reconciliations:

Involvement in general ledger maintenance, ensuring accurate recording of financial transactions.
Conduct regular balance sheet reconciliations, providing detailed explanations of account balances.
Review and approve journal entries.

Bank Reconciliations and Cash Management:

Perform bank reconciliations to ensure accuracy and completeness.
Manage cash flow, inter-fund transfers, and treasury functions.

Invoice Review:

Oversee the invoice review and approval.
Ensure timely and accurate processing of vendor payments.

Grant Administration and Compliance:

Develop and maintain documentation for federal and state grant programs.
Ensure compliance with grant requirements and reporting.
Prepare variance reports as needed.

Capital Asset Management:

Monitor and track capital assets, including acquisitions, disposals, and depreciation.
Collaborate with departments to maintain accurate records of fixed assets.

Financial Reporting and Analysis:

Prepare financial reports, statements, and analyses for internal and external stakeholders.
Coordinate the reporting for all Monthly, Quarterly, and Annual State and Federal reports and returns.
Preparation of Annual Comprehensive Financial Report (ACFR) in accordance with the Government Accounting Standards Board (GASB) for submittal to Government Finance Officers Association (GFOA) for the Certificate of Achievement for Excellence in Financial Reporting (COA).
Assist in presenting financial information to city officials, committees, and the public.

External Audit:

Responsible for coordinating and overseeing the annual external audit.
Ensure compliance with audit requirements and address any findings.
Implement new GASB pronouncements.
Draft notes and financial statements.

Budget Management:

Responsible for preparing the city’s annual budget and CIP document.
Creates the budget book in accordance with the Government Finance Officers Association (GFOA) standards.
Monitors and makes necessary amendments to ensure financial stability and compliance.

Debt Management:

Manage the city’s debt portfolio, including bond issuances and repayments.
Monitor debt service schedules and compliance.

State and Federal Reporting:

Prepare and submit required financial reports to state and federal agencies.
Ensure accurate and timely compliance with reporting obligations.

Compliance, Process Improvements and Internal Controls:

Establish and maintain effective internal controls.
Ensure compliance with relevant laws, regulations, and accounting standards.
Implement and maintain internal controls to safeguard city assets.

Cash Flow Forecasting:

Analyze historical cash flow data to predict future inflows and outflows.
Prepare short-term and long-term cash flow projections.
Identify potential liquidity gaps and recommend strategies to address them.
Establish and maintain effective internal controls.

Collaboration and Communication:

Work closely with other city departments, external auditors, and agencies.
Communicate financial matters effectively to diverse audiences.

Supervision and Team Leadership:

Lead and mentor a team of accounting professionals.
Provide guidance, training, and performance evaluations.
Acting in the Absence of the

Deputy Finance Director of Operations:

Assume responsibilities related to finance matters when the Deputy Finance Director (Enterprise Operations) is unavailable.
Acting in the Absence of the

Finance Director:

Assume responsibilities related to finance matters when the Finance Director is unavailable.
Other duties as assigned.
Qualifications

• Bachelor’s degree in finance, accounting, or a related field.
• Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) designation is advantageous.
• Proven experience in municipal finance.
• Strong leadership, analytical, and communication skills.
• Proficiency in financial software and Microsoft Office Suite.
• An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered for minimum requirements.