Director of Finance, Technology and Operations Position Available In Passaic, New Jersey

IMPORTANT APPLICATION INSTRUCTIONS

Upload Resume or Curriculum Vitae for automatic population of information to the application. The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application. Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate. In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note:

If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the “My Experience” section of your application.

Job Description SUMMARY:

Reporting to the Vice President, Communications and Marketing, the Director of Finance, Technology and Operations provides expert-level leadership to ensure we are making effective use of our finances and technology and ensures suppliers provide what they have contracted for. This role also ensures we have appropriate internal controls in place and that our administrative and operating procedures are efficient.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Manage the Division’s financial and operational resources, including budget, technology, space, equipment and materials. Design divisional policies and procedures to address how day-to-day operations are conducted, including but not limited to workflow design and the application of technology. Control and monitor day-to-day spending, ensuring good internal controls and compliance with the University’s policies and procedures. Support the Assistant VPs in their work to make effective use of resources, including identifying ways to reduce costs and/or gain greater efficiency. Manage vendor relationships and contracts to ensure quality, timeliness, cost-effectiveness and compliance with university policies and procedures. Monitor performance, identify contract-related risks and proactively take action to ensure that the division is getting what it contracted for within the contractual obligations. Ensure contract renewals are handled in a timely manner to avoid any interruptions of service. Maintain accurate and up to date financial records. Monitor actual-to-budget performance and provide monthly reports to the AVPs and VP. Proactively provide insights and recommendations to improve resource utilization. Design and conduct the annual budget planning process for the division, with final approval for spending residing with the Vice President. Oversee the annual budget planning process for the division. Identify operational inefficiencies and assist the AVPs to implement process improvements. Process financial and human resource transactions in Workday and serve as Finance Manager for all cost centers and project funds, with ultimate approval happening at the VP level. Perform other related duties as assigned. Management retains the right to change or add job duties at any time.

QUALIFICATIONS

REQUIRED:

Bachelor’s degree from an accredited college or university in Business, Accounting, Operations Management or related fields. Minimum five (5) years of professional experience in resource management or a related field.

Demonstrated competence in:

Financial management, budgeting, tracking and financial analysis. Procurement and contracts management for goods, services and technology. Applying data and metrics to improve performance. Optimizing business processes. Use of an Enterprise Resource Management system (such as Workday) and a spreadsheet program (such as Excel). Advising senior management on strategic use of resources. Working productively and harmoniously with people from diverse backgrounds at all levels of the organization. Communicating clearly and effectively. Familiarity with best practices for strategic thinking, compliance and data analysis.

PREFERRED

Master’s degree from an accredited university in a related field. Familiarity with public sector procurement and management practices. Experience serving a government agency or public higher education institution. Strong problem solving and project management skills.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions. Salary Range $110,000.00-$130,000.00 Annually The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/ Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer. Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Department Communications and Marketing Position Type Administrative Contact Information:

For questions or concerns, please contact Human Resources’ Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu. Inclusion Statement Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all. EEO/AA Statement Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the website at www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/ Title IX and 34 C.F.R. 106 Policy Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/ About Us Building on a distinguished history dating back to 1908, Montclair State University has evolved from an institution that was a recognized leader in teacher education to an R2 research institution ranked as one of the 100 best public doctoral universities in the nation. The University serves 22,000 undergraduate and graduate students with more than 300 doctoral, master’s and baccalaureate programs provided by 13 colleges and schools. Situated on a beautiful 252-acre campus just 12 miles from New York City, Montclair delivers the instructional and research resources of a large public university while retaining the supportive and personalized academic environment that provides a feeling of community more typical of smaller institutions. Montclair State University is proud to be committed to the principle of equal employment opportunity and does not discriminate in its recruitment and employment practices. The University is an inclusive, richly diverse community that fosters mutual respect, tolerance and understanding among all students and employees.