Administrative Assistant / Medical Staff Coordinator Position Available In Covington, Alabama

Administrative Assistant / Medical Staff Coordinator 3.5 3.5 out of 5 stars 702 North Main Street, Opp, AL 36467

Description:

Job Summary :

The Administrative Assistant is responsible for providing high quality administrative service, maintaining records and contracts, marketing services and events, and displaying good skills in executing administrative policies determined by or in conjunction with other officials. He/She is also responsible for credentialing physicians and Allied Health Professionals who apply for medical staff privileges as well as maintaining current files on all medical staff providers and coordinating medical staff meetings including transcribing and preparing meeting minutes. Additionally, he/she is responsible for functioning well as a member of the multidisciplinary team.

Supervisory Responsibilities :

No supervisory responsibilities.

Work Environment:

This position has an OSHA Category III level of exposure to blood and body substances. The normal work routine involves no exposure to blood, body fluids, or tissue (although situations can be imagined or hypothesized under which anyone, anywhere might encounter potential exposure to body fluids). People performing these duties are not called upon as part of employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way. Tasks involving handling of implements or utensils, use of public or share bathroom facilities or telephones, and personal contact such as handshaking are Category III tasks.

Duties/Responsibilities :

Assists Administrative Team with all duties as assigned. Screen incoming calls, written correspondence, and respond independently when appropriate. Schedules appointments for Administrative Team. Serves on committees for betterment of business and community. Follows up timely on correspondence. Preserves the confidential nature of information at all times. Compose and prepare confidential correspondence, reports, and other documents as appropriate. Coordinate programs, events, and conferences by arranging the facilities and caterer, issuing information or invitations. Assists with special functions of the hospital to include, but not limited to, Christmas parties, retirements, hospital week activities, service award recognition, etc. Responsible for dictation and transcription of minutes for: MMH Board of Directors, MMH Medical Staff, MMH Foundation Board meetings, MMH Management Team meetings, Employee Forums, & Prepares and distributes mail and/or information prior to the next meeting. Maintains hospital by laws. Acts as custodian of administrative documents and records. Transcribe dictation, compose, and prepare confidential correspondence, reports, and other documents as appropriate. Maintain supplies for administrative office. Utilizes initiative and judgment to ensure circumstances requiring attention are referred to the appropriate authority in accordance with hospital policies. Establishes and maintains harmonious working relationships with superiors, co-workers, physicians, and the public. Correspond with agency providing Emergency Medicine coverage; distribute monthly ER schedule. Prepare and distribute on call schedule for Mizell Memorial Hospital staff physicians.

MMH Foundation:

Maintain log of MMH Foundation contributions, Prepare and mail acknowledgements to contributors, Prepare bank deposits pertaining to foundation contributions, Assist with yearly Foundation Gala, i.e. ticket sales, contributions, decorations, etc Prepare annual surveys (i.e. State of AL, AL Hosp Assoc, etc) Credential physicians and allied health professionals who apply for medical staff privileges. Maintain current files on all medical staff providers including annual updates and reappointments. Maintain medical staff by laws, rules, and regulations. Assist with questions regarding by laws, rules and regulations when needed. Prepare response for references/affiliation verifications for members of the medical staff. Assist Auxiliary with activities. Markets any and all Mizell services and/or events to the public Coordinates and/or facilitates community wide activities for the hospital Assists with provider recruitment efforts Assists with employee recruitment efforts Performs other related duties as assigned.

Requirements:

Required Skills/Abilities :

Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to prioritize tasks. Ability to work independently Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in oral, written, diagram, or schedule form. Ability to function well in a high-paced and at times stressful environment and to manage stress, and anger of others appropriately. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Computer skills are required including proficiency with Microsoft Office Suite or related software. Experience in Canva or similar light graphic design software preferred.

Education and Experience :

Bachelor’s degree or Associate degree or equivalent from a two-year college to technical school, six months to one year related experience and/or training; or equivalent combination of education and experience.

Physical Requirements :

Must be able to walk, stand, stoop, lift, balance, sit, kneel, reach, pull, talk, see, turn, carry, push, handle and write. This job requires you to reach above the head, push/pull 5 lbs, lift/carry up to 15 lbs, and lift from floor and waist level.