Procedure Prep Coordinator Position Available In Jefferson, Alabama

Procedure Prep Coordinator

BIRMINGHAM GASTROENTEROLOGY ASSOCIATES

• 3.0 Birmingham, AL Job Details Full-time $16
• $24 an hour 14 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance 401(k) matching Referral program Qualifications Microsoft Outlook Patient monitoring CCMA Certification EHR systems 5 years Medical office experience Mid-level Microsoft Office Average typing speed (60-80 WPM) Typing Medical terminology Communication skills Certified Medical Assistant Average typing speed (1-60 WPM)

Full Job Description Job Description:

Birmingham Gastroenterology Associates is seeking a motivated, detail-oriented, highly organized, and driven individual to join our team as a Procedure Prep Coordinator. This critical position plays a vital role in the patient care journey, ensuring that every patient is fully prepared for their colonoscopy, upper endoscopy, or other procedures. The Procedure Prep Coordinator supports the success of our providers and the safety of our patients by managing accurate and timely communication of preparation instructions, coordinating with pharmacies, and ensuring all necessary documentation is complete. This position is primarily responsible for sending procedure prep instructions, managing incoming prep requests, and monitoring the patient portal (Follow My Health dashboard) to ensure no details are missed in preparing patients for their procedures. Your precision and proactive approach directly contribute to positive patient outcomes and the smooth operation of our practice. This position is remote; however, onsite training is required for the first 90 days at our main office in Homewood, Alabama.

Key Responsibilities:

Send procedure preparation instructions to patients accurately and in a timely manner. Manage all incoming prep requests from schedulers, Medical Assistants, and process the same day they are received. Monitor and work the Follow My Health dashboard daily to match and address incoming patient requests. Send prescription prep orders to the BGA Pharmacy or patient’s local pharmacy with appointment details in the comments section. Ensure sufficient lead time for BGA pharmacy mail delivery (minimum 10 business days, excluding holidays). Verify and update pharmacy information in the patient’s chart to ensure accuracy for the procedure date. Enter and update procedure orders in the patient’s chart with the correct date of service. Process add-on and rescheduled procedures promptly, updating prep instructions if the original prep is older than 3 months. Request medical clearance for patients on blood thinners or with other medical conditions as required. Remove outdated colonoscopy and EGD recall tags from the patient’s chart as needed. Always ensure compliance with HIPAA and OSHA regulations. Attend continuing education sessions offered by BGA (e.g., HIPAA, OSHA). Perform other tasks as assigned by the Practice Administrator or Senior System Administrator.

Qualifications:

Certified Medical Assistant (CMA or CCMA) or a minimum of 5 years of relevant clinical experience in a similar role

• Required Previous experience in a medical office or clinical setting
• Required Excellent communication skills with comprehensive knowledge of medical terminology
• Required Proficient with EHR systems and able to type 35-60 wpm
• Preferred Ability to thrive in a high-volume, patient-centered practice
• Preferred Ability to remain seated at a desk for extended periods of time.

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Required Job Type:

Full-time Pay:

$16.00

• $24.

00 per hour Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Paid time off Referral program Vision insurance

Schedule:

8 hour shift Monday to

Friday Experience:

Medical office: 5 years (Required)

Medical Assistant:

5 years (Required)

License/Certification:

Certified Medical Assistant (Required) Ability to

Commute:

Birmingham, AL 35209 (Required)

Work Location:

Hybrid remote in Birmingham, AL 35209