Practice Administrator Position Available In Hillsborough, Florida
Tallo's Job Summary: The Practice Administrator position at Pioneer Health LLC in Temple Terrace, FL, offers a full-time role with a salary starting at $63,000 per year. This role involves managing scheduling, staffing, and administrative tasks efficiently. The ideal candidate should have a bachelor's degree in business or healthcare administration, 2 years of relevant experience, proficiency in Microsoft Office Suite, strong organizational and communication skills, and the ability to work both in the corporate office and remotely, with 50% travel to assigned facilities.
Job Description
Practice Administrator Pioneer Health LLC Temple Terrace, FL 33637 • Hybrid work
Job Title:
Practice Administrator FLSA:
Exempt Department:
Operations Location:
Tampa, Florida Reports To:
Chief Operations Officer Last Updated:
April 2025
About Us:
Pioneer Health is a leading management service organization committed to delivering innovative healthcare solutions with unwavering compassion and excellence. With oversight of ten hospitals and four clinics across Florida, we specialize in neurology, pulmonology, critical care, and sleep medicine. At the heart of our mission are our core values—teamwork, compassion, and quality—guiding every aspect of our care and operations to enhance patient outcomes and community well-being.
General Summary:
The Practice Administrator plays a vital role in ensuring the seamless daily operations of the practice, managing scheduling, staffing, and administrative responsibilities with efficiency and precision. This position demands a proactive leader with exceptional organizational, problem-solving, and communication skills to support the team’s objectives. Acting as a key liaison, the Practice Administrator fosters collaboration between hospital and clinic administration, specialty physicians, and advanced practice providers to enhance workflow and patient care.
Essential Duties and Responsibilities:
Scheduling:
Manage the hospital, clinic, and on-call schedules using the live scheduling platform QGenda. Collaborate with administrative leaders and clinicians to ensure proactive planning, timely publication, and clear communication of schedules. Optimize staffing levels, streamline operations, and enhance patient access through effective coordination.
Staffing:
Collaborate with administrative leadership and medical directors to analyze hospital census volumes and trends, ensuring proactive planning for optimal staffing solutions across hospital departments. Enhance patient access to outpatient care through strategic resource allocation. Participate in the administrative on-call rotation for hospital and on-call scheduling, which may include evening and weekend responsibilities to support seamless operations.
Administrative Coordination:
Provide proactive support to the COO by assisting with planning and organizing key meetings and responsibilities, including annual employee reviews and contract renewals. Oversee essential administrative functions, such as preparing and managing operational meeting agendas and minutes, facilitating new provider orientation, and coordinating onboarding processes. Ensure seamless communication, efficient workflow, and alignment with organizational objectives to foster a well-structured and collaborative healthcare environment.
Operational Management:
Continuously assess and enhance operational workflows to drive efficiency and effectiveness. Ensure practice policies and procedures are regularly reviewed, updated, and clearly communicated to maintain compliance and optimize organizational performance. All other tasks as assigned. Knowledge, Skills, and/or
Abilities Required:
Bachelor’s degree in business administration, healthcare administration, or a related field. 2 years of experience in an administrative or operations role. Proficiency in Microsoft Office Suite, including PowerPoint, Outlook, Word, and Excel. Strong organizational, time management, problem-solving, and communication skills. A proactive self-starter with the ability to anticipate future needs and develop strategic solutions to overcome potential challenges. Exceptional attention to detail, ensuring accuracy and consistency in administrative processes and operational tasks. Shows good judgment.
Can build trust while maintaining confidentiality. Has a high emotional intelligence. Knowledge, Skills, and/or
Abilities Required:
Hybrid working in the Corporate Office and remotely. 50% Travel to assigned facilities. Full Time Th e statements above are intended to describe the general nature and the level of work being performed by people assigned to this position. Other duties may be assigned as needed. Pioneer Health is an Equal Opportunity Employer.
Job Type:
Full-time Pay:
From $63,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance
Schedule:
8 hour shift Day shift On call
Work Location:
Hybrid remote in Temple Terrace, FL 33637
