Administrative Services Manager Position Available In Pinellas, Florida

Administrative Services Manager Catalyst Physical Therapy Clearwater, FL Job Details Full-time $46,000 – $52,000 a year 6 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Team supervision Medical billing experience (3-5 years) Medical office experience Mid-level 3 years Administrative experience High school diploma or

GED ICD-10

Supervising experience Bachelor’s degree Medical billing CPT coding EMR systems Associate’s degree Leadership Administrative experience (3-5 years) Communication skills Medical receptionist Full Job Description Catalyst Physical Therapy is seeking a professional, organized, and energetic Administrative Services Manager to oversee front office operations at one of our physical therapy clinics while supervising front desk and billing functions across multiple locations. This is a hands-on role for someone who thrives in a fast-paced, patient-facing environment and is eager to lead a small team while contributing directly to clinic efficiency and an exceptional patient experience.

Key Responsibilities:

Serve as the primary front desk point of contact at your assigned clinic, ensuring a welcoming and professional environment for patients and visitors. Oversee scheduling operations to ensure full and efficient patient flow; proactively manage cancellations and reschedules. Verify insurance benefits and obtain authorizations for patient visits. Ensure accurate completion of patient intake documentation and data entry into EMR systems. Collect and post patient payments; manage cash and credit card reconciliation. Supervise front desk staff at additional clinic locations and provide training and performance feedback. Work closely with billing personnel to monitor claims, resolve denials, and support timely reimbursement. Monitor supply levels and coordinate with Clinical Director and cleaning staff to ensure a well-stocked, clean, and organized office environment. Maintain up-to-date knowledge of insurance policies and coding procedures; direct and assist with billing follow-up as needed. Contribute to office procedures by developing checklists, collecting performance statistics, and supporting operational improvements. Ensure all communications—whether by phone, email, or in person—reflect our standards of professionalism, accuracy, and warmth. •

Qualifications:

High school diploma or equivalent required; associate’s or bachelor’s degree preferred. 3+ years of experience in a healthcare front office or medical billing setting required. Proven leadership skills or experience supervising administrative staff. Strong organizational and multitasking abilities with keen attention to detail. Familiarity with medical billing systems (EZ Claim, Athelas a plus) and EMR platforms. Knowledge of CPT, ICD-10, and medical insurance terminology. Excellent communication and interpersonal skills. Ability to maintain confidentiality, composure, and a high level of professionalism in a patient-focused environment. •

What We Offer:

A collaborative and supportive team environment Training and growth opportunities The chance to play a key role in patient satisfaction and clinic success • If you are passionate about creating an organized work environment and possess the necessary skills to excel in this role, we encourage you to apply for the Administrative Services Manager position.

Job Type:

Full-time Pay:

$46,000.00 – $52,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Weekends as needed

Work Location:

In person