Regional Facility Coordinator Position Available In Albany, New York

Regional Facility Coordinator
Job Description Key Purpose The Regional Facility Coordinator is responsible for coordinating activities and resources across multiple geographically dispersed sites in support of daily operations and projects that impact various, departments, systems, and work-flows with moderate to high risk and complexity. The Regional Service Coordinator works with multiple stakeholders to ensure account operations are conducted in accordance with approved operating guidelines and within budget. The Regional Service Coordinator will administer and generate purchase orders, conduct reconciliation, reporting, and billing for payments, monitor on-site material reception, schedule preventative maintenance, respond to urgent maintenance calls, participate in the creation of emergency preparedness plans and oversee/coordinate FMS compliance. Success Criteria Delivery on contract promises, increased effectiveness and/or efficiency of delivered services through deployment of ISS standards and concepts leveraging innovation and best practice opportunities
Successful delivery of prioritized tasks and programs
In partnership with internal and external stakeholders understand upcoming priorities and linking project delivery to the needs of the business
Deployment of relevant programs following the global/local standards while having complete ownership of project roll out and completion
Develop own skill base in line with agreed appraisal, taking responsibility for increased performance, and ensuring continued self-improvement
Participate and embrace the development opportunities Key Areas of Collaboration and Influence Communicate effectively with colleagues within the Segment and across the company so that information is disseminated effectively and participate in project groups and meetings as required
Account Organization
Risk Management and Compliance
Customer Organization
Local Excellence Functions external Partners and Suppliers
Account dedicated People & Culture, HSE, and Finance
Promote the IFS model within the ISS community
Support the team, and report to the Head of Contract Management
Collaborate, create and disseminate best practices throughout the account
Use the account to promote and further develop ISS Ideal Candidate Experience Must be fluent in English & French
5+ years’ experience in facility management
Microsoft Office – Advanced Outlook, Excel, Word
Knowledge of Facilities Software
Excellent customer service skills
Ability to work with a budget
Ability to read and understand standard business documentation (e.g. contract language)
Solid written and oral communication skills
Strong organizational and team building skills
Proven ability to work on several projects simultaneously and under tight schedules
Must be a team player and committed to working in a quality environment ‘
Travel requirements: 15% Key Accountabilities Generate purchase orders, conduct reconciliation, develop reports and ensure accurate billing for payments in support of multiple Facility Managers (FM) and sites throughout a geographical region
Monitor preventative maintenance schedules in conjunction with site teams and ensure urgent maintenance calls are dispatched per priority matrix guidelines
Coordinate daily requirements, and requests to operate and facilitate services for the company across multiple sites
Communicates operating philosophy, objectives, and expectations in a continuing effort to build the site teams
Maintains open lines of communication with customer, alliance partners, and operations mangers
Complies with all company policies and procedures and adheres to company standards
Develops and maintains a detailed project schedule which includes administrative tasks of all sites involved in the project
Ensure coordination of the interfaces of all disciplines within Operations, to include KPI compliance measures
Code invoices for approval to correct cost centers and process for payment across multiple sites
Work with vendors on inquiries and payment issues
Support the processing and application of weekly payroll tasks
Cover Multiple Sites
Must be fluent in English & French Physical Demands & Work Environment Sitting at a computer for up to 100% of the time
Must be able to lift a minimum of 10 pounds
Must be able to work under pressure and time deadlines during peak periods

HSEQ Compliance:

All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns. ISS offers full time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status. The annual salary range for this position is $70000 per year – $84000 per year pay. Final compensation will be determined based on experience and skills, and may vary from the range listed above. As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to positively influence the market wherever we operate.

Albany, NY Posted:

6/16/2025 Job Reference #: PDX_IS_F3309382-4894-452A-99C1-0A3FCDFE1E9E_22229730