Clinical Administrative Assistant Position Available In Buncombe, North Carolina

Clinical Administrative Assistant Higgins Wellness Asheville, NC Job Details Part-time From $18 an hour 1 day ago Benefits Dental insurance Paid time off Vision insurance Flexible schedule Qualifications HIPAA Client services Communication skills Entry level Time management Full Job Description Higgins Wellness is seeking a highly organized, reliable, and proactive Clinical Administrative Assistant to support administrative operations within our clinical team. This role will focus primarily on billing assistance and paperwork coordination, while also providing direct support to the Patient Coordinator with day-to-day administrative tasks. The ideal candidate will be detail-oriented, communicative, and comfortable juggling multiple responsibilities in a fast-paced, remote environment.

Key Responsibilities:

Billing & Documentation Support Assist with billing processes and follow-ups. Ensure annual paperwork and documentation are current and accurately filed. Coordinate with clients to collect required billing and insurance information. Other administrative duties as assigned. Client Coordination Monitor the schedule to ensure all client paperwork is up-to-date. Help track and follow up on pending client documentation. Communicate with clients professionally and promptly to gather missing paperwork. Team & Caseload Support Assist with reviewing and maintaining clinician caseloads. Support nurse practitioner scheduling as needed. Collaborate with the Patient Coordinator and clinicians to manage the documentation reminder system. Collaborating with the Patient Coordinator, other administrative staff, and clinicians to ensure smooth and efficient operations. Coverage & Backup Serve as primary coverage for the Patient Coordinator during time off or vacations.

Qualifications:

Strong organizational and time-management skills. Excellent written and verbal communication abilities. Comfortable working independently and collaboratively in a remote environment. Prior experience in healthcare administration, billing, or client services is a plus. Proficiency in Google Drive. Experience with Simple Practice, Spruce, or other medical software is highly preferred. Experience handling confidential client data and familiarity with HIPAA compliance is preferred and strongly valued.

Preferred Attributes:

Empathetic and client-focused. Tech-savvy with the ability to learn new systems quickly. Willing to take initiative and offer solutions to improve workflows. Flexible and adaptable to changing priorities and needs.

Work Environment:

This is a remote position, and the candidate must have reliable internet access and a quiet work environment. The candidate must be available during regular business hours and be able to work in a fast-paced, team-oriented environment. Our practice values a supportive work environment and offers a flexible schedule to support work-life balance. Competitive compensation and benefits are offered. We are a HAES aligned, anti-racist, LGBTQIA+ competent and supportive, neurodivergent informed practice and therefore we are looking to hire an administrative professional whose values are similar. If you are a caring and dedicated professional looking to make a positive impact in the lives of others, we encourage you to apply for this opportunity.

Job Type:

Part-time Pay:

From $18.00 per hour

Benefits:

Dental insurance Flexible schedule Paid time off Vision insurance

Schedule:

Day shift Monday to

Friday Work Location:

Remote