Medical Support Assistant Position Available In Hillsborough, New Hampshire

Medical Support Assistant

DEPARTMENT OF VETERANS AFFAIRS

Veterans Health Administration
VA Manchester Health Care
Summary
Duties
Requirements
How you will be evaluated
Required documents
How to Summary
This position serves as a Medical Support Assistant for the Volunteer Service located at the Manchester VA Healthcare System. This is a full time 40 hour a week position.
Duties
The MSA will perform duties related to appointment registration and scheduling to include screening patients, visitors and caregivers upon entry to the Medical Center and escort patients to appointment locations as needed. Correspondence, collaboration, and customer service with various departments is essential.
Duties and responsibilities of the Medical Support Assistant include but are not limited to:
Conducts pre-entry administrative screening of all staff, patients and visitors to the Medical Center following current policy and guidance. This may include non-contact temperature readings. Will wear required personal protective equipment (PPE) as necessary.
May be called upon to escort and/or assist mobility-challenged veterans, such as pushing wheelchairs.
Collects and updates insurance information form veterans, family members and other eligible patients.
Prepares correspondence and memos as needed.
Receives and screens phone calls in a courteous and timely manner, determined the nature of the request and provide the information desired using privacy rules and established clinic processes.
Ensures data is entered into VISTA accurately and scans documents into VISTA Imaging within 24 hours of entering the data into VISTA if applicable.
Promotes veteran registration for and utilization of MyHealtheVet (MHV).
Stocks basic office supplies for the clinical area.
Enters veterans seeking urgent care and scheduling appointment accurately.
Utilizes call lists to telephone veterans to pre-register them before their scheduled visits. Incumbent updates all patient demographics.
Communicates and interacts with patients in a manner which is appropriate to cognitive, emotional and chronological maturation needs of the adult and/or geriatric patient.
Assures that all appropriate VA forms are used correctly and regulations followed.
Additional duties or tasks may be assigned by the supervisor to ensure efficient daily operations.

Work Schedule:

Full time, Monday – Friday 7:30am-4:00pm

Compressed Work Schedule:

Not Available

Telework:

Not Available

Virtual:

This is not a virtual position.
Functional Statement #: 608-F1176

Relocation/Recruitment Incentives:

Not Authorized
Permanent Change of Station (PCS): Not Authorized

Financial Disclosure :

Not required

NOTIFICATIONS

This position is a NAGE bargaining unit position.
Current and former Federal employees must submit copies of their most recent non-award SF-50 (notice of Personnel Action). The SF=50 must identify the position, title, series, grade, step, tenure and type of service petitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
Veterans’ preference does not for internal or other current permanent Federal agency employees.
This position is in the Excepted Service.
Requirements
Conditions of Employment
You must be a U.S. Citizen to for this job.
Selective Service Registration is required for males born after 12/31/1959.
Must be proficient in written and spoken English.
You may be required to serve a probationary period.
Subject to background/security investigation.
Selected applicants will be required toplete an online onboarding process.
Must pass pre-employment physical examination.
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
Qualifications
Applicants should be fully qualified by the closing date of the announcement.

Basic Requirements:

United States Citizenship:

Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
English Language Proficiency. MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, part II, chapter 3, section A, paragraph 3j.

Experience:

Six months experience of clerical, office, customer service, or other administrative work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position;

OR Education:

One year above high school

OR Experience/Education Combination:

Equivalentbination of experience and education are qualifying for entry level for which both education and experience are acceptable

Grade Determinations:

Medical Support Assistant, GS-3:
Experience or Education. None beyond the basic requirements.
Medical Support Assistant, GS-4:
(a)Experience. One year of experience in clerical, office, [customer service, or other administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position.
OR
(b)Education.

Two years of education above high school.
(c) Assignment. This is a developmental level MSA position. It is expected that MSAs at this level receive [minor and less frequent] guidance from higher experienced staff members for more difficult tasks. Assignments at this level include, but are not limited to: scheduling and rescheduling patients for treatment; interviewing patients for appointments; referring patients to other medical specialty clinics; providing information to patients necessary to resolve VA Handbookplaints;] interacting with both internal and external customers; reviewing and documenting medical outpatient and inpatient electronic health records, as well as administrative records; verifying third party insurance and updating information in the Insurance Capture Buffer (ICB) system; obtaining medical information from patients; coordinating information and actions related to patient care and services; and scheduling appointments in accordance with VHA national scheduling guidelines. MSAs at this level refer all questions regarding medical attention to the appropriate health care team member.
(d) Demonstrated Knowledge, Skills, and Abilities. Candidates must demonstrate all of the

KSAs:

Ability to meet,municate, and interact with individuals from varying backgrounds and other health care team members in a courteous and helpful manner in order to facilitate medical care for patients.
Ability to use, and navigate between, various types of office automation equipment and software i.e.puter systems, web based scheduling programs; insurance collection system; scanning software, multiple line phone systems; electronic faxing programs to support patient care.
Knowledge of basic medical terminology to assist in the provision of care to patients.
Skill in recording patient messages and understanding physician requests pertaining to follow-up medical care in internal or external clinics.
GS-5

Grade Level Requirement:

Experience. One year of experience equivalent to the [GS-4] grade level; OR, Education. Four years of education above high school.
In addition to the experience or education listed above you mush also demonstrate the following Knowledge Skills and Abilities (KSAs):
Ability to operateputerized programs and systems in order to enter, modify, and retrieve sensitive medical and patient identifying information (PII) into or from electronic health records, scheduling systems, and/or reports.
Advanced knowledge of medical terminology specific to understand medical diagnosis and procedures sufficient tomunicate clinical staff instructions to patients.
Ability to schedule medical appointments in a clinical setting.
Ability to work independently in the aplishment of a wide variety of duties performing patient support work.
Ability tomunicate effectively and professionally in person, electronically, and/or by telephone, with internal and external customers. Skill in customer service with the ability to identify customer concerns, and refer to the appropriate staff, as necessary, to ensure a satisfactory resolution.
Assignment. This is the full performance level for MSAs. At this level, the MSA independently performs a full range of duties related to the delivery of healthcare services in an inpatient or outpatient setting. Advises clinical staff on current administrative processes. The MSA is responsible for answering phones, greeting patients, relaying messages to appropriate staff inside or outside of the unit, scheduling appointments, including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines. Assignments at this level include, but are not limited to: scheduling, canceling, re-scheduling [patient] appointments and/or consults; entering no-show information; monitoring appointment requests from multiple electronic sources; participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic, monitoring both inpatient and outpatient appointments in areas of responsibility; verifying and updating demographics and insurance information when patients check-in for appointments. Coordinates administrative functions relating to emergency and non-emergency transfers to other VA facilities or private hospitals and determines appointment type based on the patient’s eligibility status (i.e., TRICARE, sharing agreements, collaterals, research patient, VA employee, etc.).

References:

VA Handbook 5005, PART

II, APPENDIX G45

Medical Support Assistant VA Qualification Standard. This can be found in the local Human Resources Office.
The full performance level of this vacancy is GS-5. The actual grade at which an applicant may be selected for this vacancy is GS 03 thru GS-5.

Physical Requirements:

The work is mostly sedentary. Occasionally, light physical effort may be required, such as that involved with walking, stair climbing, and carrying of light office items.
Education

IMPORTANT

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note:

Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education : ope.ed/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: ed/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Additional information
Receiving Service Credit or Earning Annual (Vacation)

Leave:

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
This position is in the Excepted Service and does not conferpetitive status.
VA encourages persons with disabilities to . The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.
If you are unable to online or need an alternate method to submit documents, please reach out to the Agency listed in this Job Opportunity Announcement.
Benefits
Qualifications
Applicants should be fully qualified by the closing date of the announcement.

Basic Requirements:

United States Citizenship:

Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
English Language Proficiency. MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, part II, chapter 3, section A, paragraph 3j.

Experience:

Six months experience of clerical, office, customer service, or other administrative work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position;

OR Education:

One year above high school

OR Experience/Education Combination:

Equivalentbination of experience and education are qualifying for entry level for which both education and experience are acceptable

Grade Determinations:

Medical Support Assistant, GS-3:
Experience or Education. None beyond the basic requirements.
Medical Support Assistant, GS-4:
(a)Experience. One year of experience in clerical, office, [customer service, or other administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position.
OR
(b)Education.

Two years of education above high school.
(c) Assignment. This is a developmental level MSA position. It is expected that MSAs at this level receive [minor and less frequent] guidance from higher experienced staff members for more difficult tasks. Assignments at this level include, but are not limited to: scheduling and rescheduling patients for treatment; interviewing patients for appointments; referring patients to other medical specialty clinics; providing information to patients necessary to resolve VA Handbookplaints;] interacting with both internal and external customers; reviewing and documenting medical outpatient and inpatient electronic health records, as well as administrative records; verifying third party insurance and updating information in the Insurance Capture Buffer (ICB) system; obtaining medical information from patients; coordinating information and actions related to patient care and services; and scheduling appointments in accordance with VHA national scheduling guidelines. MSAs at this level refer all questions regarding medical attention to the appropriate health care team member.
(d) Demonstrated Knowledge, Skills, and Abilities. Candidates must demonstrate all of the

KSAs:

Ability to meet,municate, and interact with individuals from varying backgrounds and other health care team members in a courteous and helpful manner in order to facilitate medical care for patients.
Ability to use, and navigate between, various types of office automation equipment and software i.e.puter systems, web based scheduling programs; insurance collection system; scanning software, multiple line phone systems; electronic faxing programs to support patient care.
Knowledge of basic medical terminology to assist in the provision of care to patients.
Skill in recording patient messages and understanding physician requests pertaining to follow-up medical care in internal or external clinics.
GS-5

Grade Level Requirement:

Experience. One year of experience equivalent to the [GS-4] grade level; OR, Education. Four years of education above high school.
In addition to the experience or education listed above you mush also demonstrate the following Knowledge Skills and Abilities (KSAs):
Ability to operateputerized programs and systems in order to enter, modify, and retrieve sensitive medical and patient identifying information (PII) into or from electronic health records, scheduling systems, and/or reports.
Advanced knowledge of medical terminology specific to understand medical diagnosis and procedures sufficient tomunicate clinical staff instructions to patients.
Ability to schedule medical appointments in a clinical setting.
Ability to work independently in the aplishment of a wide variety of duties performing patient support work.
Ability tomunicate effectively and professionally in person, electronically, and/or by telephone, with internal and external customers. Skill in customer service with the ability to identify customer concerns, and refer to the appropriate staff, as necessary, to ensure a satisfactory resolution.
Assignment. This is the full performance level for MSAs. At this level, the MSA independently performs a full range of duties related to the delivery of healthcare services in an inpatient or outpatient setting. Advises clinical staff on current administrative processes. The MSA is responsible for answering phones, greeting patients, relaying messages to appropriate staff inside or outside of the unit, scheduling appointments, including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines. Assignments at this level include, but are not limited to: scheduling, canceling, re-scheduling [patient] appointments and/or consults; entering no-show information; monitoring appointment requests from multiple electronic sources; participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic, monitoring both inpatient and outpatient appointments in areas of responsibility; verifying and updating demographics and insurance information when patients check-in for appointments. Coordinates administrative functions relating to emergency and non-emergency transfers to other VA facilities or private hospitals and determines appointment type based on the patient’s eligibility status (i.e., TRICARE, sharing agreements, collaterals, research patient, VA employee, etc.).

References:

VA Handbook 5005, PART

II, APPENDIX G45

Medical Support Assistant VA Qualification Standard. This can be found in the local Human Resources Office.
The full performance level of this vacancy is GS-5. The actual grade at which an applicant may be selected for this vacancy is GS 03 thru GS-5.

Physical Requirements:

The work is mostly sedentary. Occasionally, light physical effort may be required, such as that involved with walking, stair climbing, and carrying of light office items.
Additional information
Receiving Service Credit or Earning Annual (Vacation)

Leave:

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
This position is in the Excepted Service and does not conferpetitive status.
VA encourages persons with disabilities to . The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.
If you are unable to online or need an alternate method to submit documents, please reach out to the Agency listed in this Job Opportunity Announcement.
Benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and otheranizations (e.g., professional; philanthropic; religions; spiritual;munity; student; social). Volunteer work helps build criticalpetencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate’s abilities; and assist a hiring manager with making a final selection for a position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members:

Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
Required Documents
To for this position, you must provide aplete Application Package which includes:
Resume
SF-50/ Notification of Personnel Action
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50’s (current/former Federal employees), etc.
Cover Letter
Other (1)
Resume
SF-50/ Notification of Personnel Action
Transcript
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Tfore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Overview
Accepting applications
Open & closing dates
04/04/2025 to 04/25/2025
Salary
$36,372 – $59,377 per year
Pay scale & grade

GS 3 – 5

Location
1 vacancy in the following location:
Manchester, NH
1 vacancy
Remote job
No
Telework eligible
No
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Excepted
Promotion potential
5
Job family (Series)
0679 Medical Support Assistance
Supervisory status
No
Security clearance
Not Required
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Credentialing
Suitability/Fitness
Financial disclosure
No
Bargaining unit status
Yes
Announcement number

CBTD-12720529-25-KS

Control number
834740500