Supervisory Medical Support Assistant Position Available In Bronx, New York

Supervisory Medical Support Assistant Department of Veterans Affairs Veterans Health Administrion James J. Peters Department of Veterans Affairs Medical Center Summary James J. Peters Department of Veterans Affairs Medical Center is recruiting for one(1) Supervisory MSA, within Health Administrion Service. Supervisory MSAs (SMSA) this level plan and direct programs medical centers and/or sellite outpient clinics. They have full responsibility for supervising least one subordine MSA team leader, supervisor, or equivalent administrive pient support staff in a non-VA medical inpient, outpient, or interdisciplinary setting. Overview Accepting applicions Open & closing des 06/23/2025 to 07/01/2025 Salary $65,202 – $84,769 per year Pay scale & grade GS 8 Locion 1 vacancy in the following locion: Bronx, NY 1 vacancy Remote job No Telework eligible No Travel Required Not required Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential None Job family (Series) Supervisory stus Yes Security clearance Drug test No Position sensitivity and risk Trust determinion process Financial disclosure Bargaining unit stus Announcement number

CBTE-12753415-25-KS

Control number 839237800 This job is open to Internal to an agency Current federal employees of the hiring agency th posted the job announcement. Clarificion from the agency

First Area of Considerion:

Current permanent facility employees of James J. Peters Department of Veterans Affairs Medical Center Videos Duties Supervisory MSAs plan and direct programs medical centers and/or sellite outpient clinics and have full supervisory responsibility. Assignments this level include, but are not limited to: assigning and evaluing the work of subordine MSA staff; resolving complex problems to ensure pient services are met; evaluing new products, equipment, and systems to make recommendions for improved clinic operions; identifying educional or training needs; making final decisions on hiring selections; evaluing performance, and taking disciplinary action when necessary. The employee has full administrive and professional responsibility for planning and directing the MSA’s activities. For all assignments above the full performance level, the higher-level duties must consist of significant scope, administrive independence, complexity (difficulty) and range of variety as described in this standard the specified grade level and be performed by the incumbent least 25% of the time. The Supervisory MSA works collaborively in an interdisciplinary coordined care delivery model (i.e. PACT, and Specialty and Call Center) for Primary Care Clinics and also Specialty Clinics and performs all reled duties, customer service and other duties assigned for the proper and timely trement of pients and assure appointment schedules are maintained by MSA staff for one or more outpient clinics. He/she must assist with clinic access contingency plans by adjusting appointment times, locion, or des as well as shift pients to other healthcare providers as conflict with staffing and/or coverage occurs. Supports pient safety standards using the correct Veterans Affairs identificion of all pients through the use of two forms of identificion, name and full Social Security Number. The pient may also present the Veterans Health Identificion Card (VHIC) for identificion. When assisting the MSA staff in the check-in process, he/she must use each interaction with the pient to valide and upde pient demographic informion, either in person during check-in or over the phone, to decrease the incidence of returned mail due to incorrect addresses and inability to contact pient by phone due to incorrect number. Assures MSA staff explains the VA’s mande to collect insurance informion to veterans, their families, and other eligible pients. Assures staff collects, scans, and updes health insurance informion serving a major role in the revenue process. The incumbent(s) contributes to the revenue collection process by identifying pients with third party insurance. Promotes veteran registrion for and utilizion of MyHealtheVet (MHV). Assures front line contact with pients and staff by setting the tone for perception concerning quality of healthcare services the VA. A high degree of tact and diplomacy is required when dealing with veterans who have multiple health problems and who may be frustred with the administrive process associed with diagnosis and trement. A caring, compassione and sensitive manner is essential when explaining procedures to veterans and their family members both in person and on the phone. When records are received, the incumbent(s) will ensure th all necessary health/administrive informion are integred into Computerized Pient Record System (CPRS) by sending the documents to the approprie department for scanning. Incumbent(s) must screen/receive phone calls in a courteous and timely manner, determine the nure of requests and provide the informion desired using privacy rules and established clinic processes.

Work Schedule :

M-F, 8 am – 4:30 pm

Telework :

Not authorized.

Virtual:

This is not a virtual position. Functional Stement # : 38270

F/Supervisory Medical Support Assistant Relocion/Recruitment Incentives :

Not authorized Permanent Change of Stion (PCS): Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job. Selective Service Registrion is required for males born after 12/31/1959. Must be proficient in written and spoken English. You may be required to serve a probionary period. Subject to background/security investigion. Selected applicants required to complete an online onboarding process. Acceptable form(s) of identificion required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver’s licenses or ste-issued dentificion cards th are not REAL ID compliant cannot be utilized as an acceptable form of identificion for employment. Must pass pre-employment physical examinion or health assessment. Participion in the seasonal influenza vaccinion program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

Qualificions Basic Requirements :

a. Citizenship . Citizen of the United Stes. (Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.g.). b. Experience and Educion . (1) Experience. Six months experience of clerical, office, [customer service], or other [administrive] work th indices the ability to acquire the particular knowledge and skills needed to perform the duties of the position; OR (2) Educion . One year above high school; OR (3) Experience/Educion Combinion . Equivalent combinion of experience and educion are qualifying for entry level for which both educion and experience are acceptable. c. Certificion . None required. d. Grandfhering Provision . All MSAs employed in VHA in this occupion on the effective de of this qualificion standard are considered to have met all qualificion requirements for the title, series, and grade held, [which] are [a] part of the basic requirements of the occupion. For employees who do not meet all the basic requirements required in this standard, but who met the qualificions applicable to the position the time they were appointed to it, the following provisions apply: (1) Such employees may be reassigned, promoted, or [changed to a lower grade] within the occupion. (2) Employees who are appointed on a temporary basis prior to the effective de of the qualificion standard may not have their temporary appointment extended or be reappointed, on a temporary or permanent basis, until they fully meet the basic requirements of the standard. (3) If an employee who was converted to [Title] 38 hybrid stus under this provision leaves the occupion, the employee loses protected stus and must meet the full VA qualificion standard requirements in effect the time of reentry to the occupion. e. Foreign Educion . To be creditable, educion completed outside the U.S. must have been submitted to a prive organizion th specializes in the interpretion of foreign educional credentials and such educion must have been deemed least equivalent to th gained in conventional U.S. programs. f. Physical Requirements . See VA Directive and Handbook 5019. g. English Language Proficiency . MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.j.

GRADE REQUIREMENTS.

a. Creditable Experience (1) Knowledge of [ ] MSA Practices . To be creditable, the experience must have demonstred the knowledge, skills, and abilities (KSAs) associed with current MSA responsibilities [or an equivalent administrive pient support role in a non-VA medical inpient or outpient setting]. Experience sisfying this requirement may be paid/non-paid employment as [an] MSA or [an equivalent position in a non-VA hospital or clinic setting]. (2) Quality of Experience . Qualifying experience must be a level comparable to MSA experience [or equivalent administrive clinical support role in a non-VA medical inpient or outpient setting] the next lower grade level. For all assignments above the full performance level, the higher-level duties must consist of significant scope, administrive independence, complexity (difficulty), and a range of [varieties] as described in this standard, the specified grade level and be performed by the incumbent least 25% of the time. (3) Part-Time Experience . Part-time experience as [an MSA or equivalent administrive pient support in] a [non-VA medical inpient or outpient setting] is creditable according to its relionship to the full-time workweek. For example, [an] MSA employed 20 hours a week, or on a 1/2-time basis, would receive [one] full-time workweek of credit for each [two] weeks of service. Grade Determinions . [In addition to the basic requirements for employment listed in paragraph 3 above, the] following [educion and experience] criteria must be met when determining the grade of candides: Supervisory Medical Support Assistant, GS-8 (a) Experience . One year of experience equivalent to the [GS-7] grade level [leading or supervising MSAs or equivalent administrive pient support staff in a non-VA medical inpient, outpient, or interdisciplinary setting.] (b) Assignment . [Supervisory MSAs this level plan and direct programs medical centers and/or sellite outpient clinics. They have full responsibility for supervising least one subordine MSA team leader, supervisor, or equivalent administrive pient support staff in a non-VA medical inpient, outpient, or interdisciplinary setting. Assignments this level include, but are not limited to: evaluing the work of subordine staff; resolving complex problems to ensure pient services are met; evaluing new products, equipment, and systems to make recommendions for improved operions; identifying educional or training needs; making final decisions on hiring selections; evaluing performance, and taking disciplinary action when necessary. The employee has administrive and professional responsibility for planning and directing the subordine lead, supervisor, and MSA’s activities. Responsible for extracting and analyzing da to provide reports to senior management in support of tracking measures.] For all assignments above the full performance level, the higher-level duties must consist of significant scope, administrive independence, complexity (difficulty) and range of variety as described in this standard the specified grade level and be performed by the incumbent least 25% of the time. (c) Demonstred Knowledge, Skills, and Abilities . Candides must demonstre [all of] the KSAs below: i. Ability to provide the full range of administrive and supervisory duties [to least one subordine MSA supervisor or team leader in a pient support setting which includes assignment of work, performance evaluions, selection of staff, and recommendion of awards and/or advancements.] ii. Ability to collabore, communice, and demonstre customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulions. iii. Ability to provide briefings, orientions, staff development, and training [in a pient support setting]. iv. Ability to manage fiscal mters, forecast resource and equipment needs, and identify budget needs. [v. Advanced knowledge of managing or leading pient support staff in a clinic. This includes independently utilizing reference sources, decision making, and empowering the team to collabore and resolve problems within a complex systems environment.]

Reference:

For more informion on this qualificion standard, please . The full performance level of this vacancy is GS-8.

Physical Requirements:

Work is sedentary but also demands standing, walking, bending, twisting, and carrying light items. Educion There is no educion substitution. Additional informion During the applicion process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your applicion for this announcement, nor does it guarantee further considerion for additional positions. This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive stus. VA encourages persons with disabilities to apply. The health-reled positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. If you are unable to apply online or need an alterne method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant’s criminal history prior to accepting a tentive job offer. For more informion about the Act and the complaint process, . Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window . Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. How You Will Be Evalued You evalued for this job based on how well you meet the qualificions above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Your applicion, resume, C.V., and/or supporting documention verified. Please follow all instructions carefully. Errors or omissions may affect considerion for employment. Experience refers to paid and unpaid experience, including volunteer work done through Nional Service programs (e.g., Peace Corps, AmeriCorps) and other organizions (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience th transles directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify informion provided by a candide (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candide’s abilities; and assist a hiring manager with making a final selection for a position. It is the policy of the VA to not deny employment to those th have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members :

Please the site for career-search tools for Veterans seeking employment VA, career development services for our existing Veterans, and coaching and reintegrion support for military service members. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window . Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies. To apply for this position, you must provide a complete Applicion Package which includes: Resume SF-50/ Notificion of Personnel Action

ALL APPLICANTS ARE REQUIRED TO PROVIDE AT THE TIME OF APPLICATION A CURRENT SF-50 DATED WITHIN A YEAR OF APPLICATION DATE THAT SHOWS CURRENT GRADE, STEP, SALARY AND TENURE. THIS SF-50 SHOULD NOT BE AN

“

AWARD SF-50

” OR “

GENERAL ADJUSTMENT SF-50

”

AS THIS SF-50 WILL NOT SHOW THE REQUIRED INFORMATION NEEDED TO DETERMINE ELIGIBILITY. ACCEPTABLE SF-50 INCLUDE LATEST WITHIN GRADE, PROMOTION OR REASIGNMENT. FAILURE TO PROVIDE A CURRENT SF-50 WILL RESULT IN DISQUALIFICATION FROM BEING CONSIDERED.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualificions for this position. Please ensure you have included all documents required for your applicion, such as a copy of your transcript (if using educion to qualify), SF-50’s (current/former Federal employees), etc. Cover Letter Performance Appraisal Resume SF-50/

Notificion of Personnel Action Veterans’ Preference:

When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows des and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documention reled to your active duty service which reflects the des of service, character of service (honorable, general, etc.), and des of impending separion. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Applicion for 10 Point Veteran Preference” with required proof as sted on the form. Documention is required to award preference. For more informion on Veterans’ Preference, please . Veterans’ preference does not apply for internal or other current permanent Federal agency employees. If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documention specified in the Required Documents section below. The complete applicion package must be submitted by 11:59 PM (ET) on 07/01/2025 to receive considerion. To preview the questionnaire click . To begin, click Apply Online to cree a USAJOBS account or log in to your existing account. Follow the prompts to select your

USA JOBS

resume and/or other supporting documents and complete the occupional questionnaire. Click Submit My Answers to submit your applicion package.

NOTE:

It is your responsibility to ensure your responses and approprie documention is submitted prior to the closing de. Agency contact informion Keisha Smith Phone Address Bronx VA Medical Center 130 West Kingsbridge Rd. Bronx, NY 10468 US Next steps Once your online applicion is submitted you will receive a confirmion notificion by email. After we receive applicion packages (including all required documents) and the vacancy announcement closes, we will review applicions to ensure qualificion and eligibility requirements are met. After the review is complete, a referral certifice(s) is issued and applicants notified of their stus by email. Referred applicants notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notificion once a selection decision has been made. You may check the stus of your applicion any time by logging into your USA Jobs account and clicking on Applicions. Informion regarding your applicion stus can be found in the .

NOTE:

Participion in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement th all HCP to receive annual seasonal influenza vaccinion or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccinion has been granted. HCP in violion of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locions or who come into contact with VA pients or other HCP as part of their duties. VHA locions include, but are not limited to, VA hospitals and associed clinics, community living centers (CLCs), community-based outpient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrive, remote and onsite, paid and without compension, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with pients outside VA medical facilities. Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Required Documents To apply for this position, you must provide a complete Applicion Package which includes: Resume SF-50/ Notificion of Personnel Action

ALL APPLICANTS ARE REQUIRED TO PROVIDE AT THE TIME OF APPLICATION A CURRENT SF-50 DATED WITHIN A YEAR OF APPLICATION DATE THAT SHOWS CURRENT GRADE, STEP, SALARY AND TENURE. THIS SF-50 SHOULD NOT BE AN

“

AWARD SF-50

” OR “

GENERAL ADJUSTMENT SF-50

”

AS THIS SF-50 WILL NOT SHOW THE REQUIRED INFORMATION NEEDED TO DETERMINE ELIGIBILITY. ACCEPTABLE SF-50 INCLUDE LATEST WITHIN GRADE, PROMOTION OR REASIGNMENT. FAILURE TO PROVIDE A CURRENT SF-50 WILL RESULT IN DISQUALIFICATION FROM BEING CONSIDERED.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualificions for this position. Please ensure you have included all documents required for your applicion, such as a copy of your transcript (if using educion to qualify), SF-50’s (current/former Federal employees), etc. Cover Letter Performance Appraisal Resume SF-50/

Notificion of Personnel Action Veterans’ Preference:

When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows des and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documention reled to your active duty service which reflects the des of service, character of service (honorable, general, etc.), and des of impending separion. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Applicion for 10 Point Veteran Preference” with required proof as sted on the form. Documention is required to award preference. For more informion on Veterans’ Preference, please . Veterans’ preference does not apply for internal or other current permanent Federal agency employees. If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documention specified in the Required Documents section below. The complete applicion package must be submitted by 11:59 PM (ET) on 07/01/2025 to receive considerion. To preview the questionnaire click . To begin, click Apply Online to cree a USAJOBS account or log in to your existing account. Follow the prompts to select your

USA JOBS

resume and/or other supporting documents and complete the occupional questionnaire. Click Submit My Answers to submit your applicion package.

NOTE:

It is your responsibility to ensure your responses and approprie documention is submitted prior to the closing de. Agency contact informion Keisha Smith Phone Address Bronx VA Medical Center 130 West Kingsbridge Rd. Bronx, NY 10468 US Next steps Once your online applicion is submitted you will receive a confirmion notificion by email. After we receive applicion packages (including all required documents) and the vacancy announcement closes, we will review applicions to ensure qualificion and eligibility requirements are met. After the review is complete, a referral certifice(s) is issued and applicants notified of their stus by email. Referred applicants notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notificion once a selection decision has been made. You may check the stus of your applicion any time by logging into your USA Jobs account and clicking on Applicions. Informion regarding your applicion stus can be found in the .

NOTE:

Participion in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement th all HCP to receive annual seasonal influenza vaccinion or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccinion has been granted. HCP in violion of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locions or who come into contact with VA pients or other HCP as part of their duties. VHA locions include, but are not limited to, VA hospitals and associed clinics, community living centers (CLCs), community-based outpient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrive, remote and onsite, paid and without compension, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with pients outside VA medical facilities. Fair & Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Overview Accepting applicions Open & closing des 06/23/2025 to 07/01/2025 Salary $65,202 – $84,769 per year Pay scale & grade GS 8 Locion 1 vacancy in the following locion: Bronx, NY 1 vacancy Remote job No Telework eligible No Travel Required Not required Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential None Job family (Series) Supervisory stus Yes Security clearance Drug test No Position sensitivity and risk Trust determinion process Financial disclosure Bargaining unit stus Announcement number

CBTE-12753415-25-KS

Control number 839237800 ., .