Unit Facilitator – Full Time – Day Shift – Emergency Department Position Available In Delaware, Pennsylvania

Employment Type:

Full time

Shift:

12

Hour Day Shift Description:

” Medical Record Maintenance

• Assembles and maintains patient charts in the prescribed order per chart order throughout the hospital stay.

Reviews chart for:

• Correct order
• Correct chart
• Forms with all PLUE labels
• Forms from Formsfast
• Files labs and reports in the correct patient record.
• Initiates universal forms during computer down times.
• Prepares Foley Forms as required.
• “”Thins”” patient records per Medical Record Standards.
• Prints appropriate forms from FormsFast such as consult sheets and pre-op checklists.
• Checks for progress notes, prints, and adds to patient chart as necessary.
• Obtains and stores “”past”” medical records per Medical Record Standard.
• Reviews physicians orders on an ongoing basis and documents laboratory and cardiology orders on clipboard (as necessary).
• Verifies name of primary care physician and patient’s home phone number with the patient, and corrects on face sheet as necessary. Initials face sheet once information is verified or corrected.
• Verifies that observation status patient records are housed in the appropriate observation chart.
• Generates Meditech reports as directed by Patient Care Manager.
• Monitors for consult orders, contacts consultants, and documents notification of consult.
• Copies restraint sheets daily and submit to Patient Care Manager.
• Enters written orders into the electronic medical record as necessary, and documents date, time and signature on order sheet.

”

Comments:

” Unit Hospitality/Service Excellence Ambassador

• Greets and directs patients, visitors and hospital personnel.
• Participates in unit-specific efforts to improve patient, colleague, and physician satisfaction survey scores.
• Answers phone, directs callers appropriately or takes message.
• Participates in Service Excellence Committee meetings as requested.
• Assists with the admission process as designated by the Patient Care Manager, including inspecting patient’s room prior to arrival to ensure that it is ready for patient.

”

Comments:

” Materials and Supplies

• Receives orders verbally or in writing for supplies necessary for unit operations.
• Submits orders through system(s) as required.
• Ensures that an adequate supply of materials and supplies as assigned are readily available for unit use.
• Receives supply or material order and distribute or store as required.
• Retrieves medical record information from the pneumatic tube system.
• Participates in stocking and maintenance of PPE in isolation stations.

”

Comments:

” Clinical Functions

• Participates in patient rounding as directed.
• Answers call bells in person.
• Assists patients in completing dietary selections.
• Distributes ice and water to patients as directed.
• Performs 1:1 patient observation as assigned/needed within a specific area of care provision.

”

Comments:

” Communication

• Receives requests from patients, colleagues, physicians, families, etc. and responds appropriately. (Contact nursing staff; seek assistance from other colleagues, utilizing Charge Nurse, Clinical Care Supervisor, or Patient Care Manager as appropriate).
• Pages and/or locates physicians and other personnel upon request.
• Notifies RN when patient is called for OR or test.
• Informs RN of “”stat”” orders immediately if/when notified by physician.
• Participates in the orientation of new colleagues as directed by the Patient Care Manager or Educator.
• Participates in the report and hand-off process with nursing staff obtaining periodic updates throughout the day.
• Checks fax machine for missed laboratory specimen reports and places them in designated log book.
• Receives and/or reviews all written, verbal and electronic communication posted, and responds appropriately, including following new procedures and protocols.
• Notifies appropriate physician or colleague of receipt of faxed communication.

Manage and facilitates faxed information as needed. ”

Comments:

” Patient Discharge Functions

• Works collaboratively with Clinical Care Supervisor to facilitate patient discharges as requested.
• Obtain patient signature on 2nd notice of “”Important Message From Medicare.””
• Ensures that Discharge Postcard is on the patient chart for the RN to complete at the time of discharge.
• Completes follow up phone calls for discharged patients and assists in the process of making post discharge appointments with appropriate physician offices.
• Faxes copy of discharge instruction to primary care physician office.
• Assists with arrangements for home care and equipment needed for home care as directed by care transition nurses.
• Facilitates patient discharge and obtains services to expedite discharge under the direction of the caregiver.
• Facilitates transportation services (such as van services).

”

Job Type:

Full Time Schedule” 7:00am to 7:00pm, 72 hours per pay period, every other weekend rotation Medical Record Maintenance

• Assembles and maintains patient charts in the prescribed order per chart order throughout the hospital stay.
• Prints appropriate forms from FormsFast such as consult sheets and pre-op checklists.
• Enters written orders into the electronic medical record as necessary, and documents date, time and signature on order sheet. ” Unit Hospitality/Service Excellence Ambassador
• Greets and directs patients, visitors and hospital personnel.
• Participates in unit-specific efforts to improve patient, colleague, and physician satisfaction survey scores.
• Answers phone, directs callers appropriately or takes message.
• Assists with the admission process as designated by the Patient Care Manager, including inspecting patient’s room prior to arrival to ensure that it is ready for patient. Materials and Supplies
• Receives orders verbally or in writing for supplies necessary for unit operations.
• Submits orders through system(s) as required.
• Ensures that an adequate supply of materials and supplies as assigned are readily available for unit use.
• Receives supply or material order and distribute or store as required.
• Retrieves medical record information from the pneumatic tube system.
• Participates in stocking and maintenance of PPE in isolation stations ” Clinical Functions
• Participates in patient rounding as directed.
• Answers call bells in person.
• Assists patients in completing dietary selections.
• Distributes ice and water to patients as directed.
• Performs 1:1 patient observation as assigned/needed within a specific area of care provision. ” ” Communication
• Receives requests from patients, colleagues, physicians, families, etc. and responds appropriately. (Contact nursing staff; seek assistance from other colleagues, utilizing Charge Nurse, Clinical Care Supervisor, or Patient Care Manager as appropriate).
• Pages and/or locates physicians and other personnel upon request.
• Notifies RN when patient is called for OR or test.
• Informs RN of “”stat”” orders immediately if/when notified by physician.
• Participates in the orientation of new colleagues as directed by the Patient Care Manager or Educator.
• Participates in the report and hand-off process with nursing staff obtaining periodic updates throughout the day.
• Checks fax machine for missed laboratory specimen reports and places them in designated log book.
• Receives and/or reviews all written, verbal and electronic communication posted, and responds appropriately, including following new procedures and protocols.
• Notifies appropriate physician or colleague of receipt of faxed communication. Manage and facilitates faxed information as needed. ” Patient Discharge Functions
• Works collaboratively with Clinical Care Supervisor to facilitate patient discharges as requested.
• Obtain patient signature on 2nd notice of “”Important Message From Medicare.””
• Ensures that Discharge Postcard is on the patient chart for the RN to complete at the time of discharge.
• Completes follow up phone calls for discharged patients and assists in the process of making post discharge appointments with appropriate physician offices.
• Faxes copy of discharge instruction to primary care physician office.
• Assists with arrangements for home care and equipment needed for home care as directed by care transition nurses.
• Facilitates patient discharge and obtains services to expedite discharge under the direction of the caregiver.
• Facilitates transportation services (such as van services).

Requirements:

High school diploma or GED equivalent

Experience:

Physician secretary, medical assistant or administrative assistant experience preferred. Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law. Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs. For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.