Facilities Management Office Manager Position Available In Hinds, Mississippi

Facilities Management Office Manager Millsaps College – 4.2

Jackson, MS Job Details Estimated:

$30K – $35.6K a year 15 hours ago Qualifications Microsoft Word Microsoft Excel Mid-level Microsoft Office High school diploma or GED Bachelor’s degree Business Communication skills Time management Full Job Description Job Summary The Office Manager reports to the Facilities Management Director and is responsible for performing routine office tasks, responding to maintenance requests, issuing purchase orders and coding invoices. The position works on-site in Jackson, MS with regular hours from 7:30am – 4:00pm with a half-hour unpaid lunch break. Job Duties Welcoming visitors, directing them to the relevant office/personnel Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents Coordinating and managing appointments and meetings Performing bookkeeping tasks such as invoicing, monitoring accounts receivable and budget tracking Maintaining general office files, including job files, vendor files, and other files related to the College’s operations Purchasing office supplies, equipment and furniture Overseeing the maintenance of office facilities and equipment Operating the SchoolDude work order system Dispatching personnel for maintenance issues, receive and respond to immediate work order needs Issuing keys and access cards to vendors Performing other relevant duties as assigned Qualifications High school diploma or a Bachelor’s degree in business, administration, or a related field Two (2) or more years’ office administration experience preferred Excellent verbal and written communication skills Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook) Comfortable handling confidential information Multi-tasking and time-management skills, with the ability to prioritize tasks Physical Requirements Prolonged periods sitting at a desk and working on a computer. Manual dexterity needed for keyboarding and other repetitive tasks. Must be able to lift and move up to 15 pounds without assistance. This position requires the incumbent to be medically capable of performing the following functions (but not limited to): back, leg and body motions in order to lift and move supplies. Application Procedure Interested candidates should email a copy of their resume and a letter of interest to . Please include “Office Manager” in the subject of the email. No phone calls please. About Millsaps Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education. Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports. EEO Statement Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws. All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package . It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact . Additional Information In compliance with the amendments to the federal Clery Act concerning annual security reports, all potential job applicants are free to view Millsaps College’s annual Campus Crime Statistics here . The only national liberal arts college in Mississippi, Millsaps College has consistently been ranked a “Best Buy” among national liberal arts colleges by U.S. News and World Report ‘s America’s Best Colleges and is cited as one of Loren Pope’s 40 Colleges That Change Lives . It was the first institution in Mississippi with a Phi Beta Kappa chapter, and is the only institution in Mississippi ever to be listed in The Fiske Guide to Colleges . Millsaps is a member of the ACS and NITLE , and has an AACSB accredited business school. In accordance with Federal law, we are making available our Campus Security Report to all prospective employees. Millsaps is located in Jackson, the capital of the state. The Jackson area has a population of around 400,000 and offers low cost-of-living, excellent schools, pleasant climate, and many recreational opportunities.