Medical Records Administration Specialist Position Available In Cumberland, North Carolina

Medical Records Administrion Specialist Department of Veterans Affairs Veterans Health Administrion Veterans Health Administrion Summary This position is loced in the Health Informion Management Section of Health Administrion Service the Fayetteville NC VA Coastal Health Care System. Medical Records Administrion Specialist in Veterans Health Administrion perform work concerned with the management of a health record program or the provision of services reled to medical record administrion/health informion services; manage, analyze, or supervise the use of diagnostic and therapeutic health records management. Overview Accepting applicions Open & closing des 04/18/2025 to 04/25/2025 Salary $42,117

• $100,369 per year Pay scale & grade GS 5
• 11 Locion 1 vacancy in the following locion: Fayetteville, NC 1 vacancy Remote job No Telework eligible No Travel Required 25% or less
• You may be expected to travel for this position.

Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential 11 Job family (Series) Supervisory stus No Security clearance Drug test No Position sensitivity and risk Trust determinion process Financial disclosure Bargaining unit stus Announcement number

CBTA-12724252-25-KT

Control number 835499600 This job is open to Internal to an agency Current federal employees of the hiring agency th posted the job announcement. Clarificion from the agency Applicants who are not current Department of VA employees will need to apply under Vacancy #12724253 to receive considerion. Videos Duties GS-05 duties: (Employees this grade level serve in an MRAS career development position under close supervision.) Assists in performing work reled to all areas of HIM as well as collabores with other departments within the medical center and VISN to improve performance and pient care. Compiles, reviews, abstracts, analyzes, and interprets medical/legal da incidental to a variety of pient care and trement activities. Reviews HIM processes and record review systems to maintain or improve turnaround time and the quality of da collection. GS-07 duties : Incumbent serves as technical specialist in health informion reled mters, provides advice and guidance on the HIM program in relion to issues such as, but not limited to, documention requirements for coding, liability issues, advance directives, informed consent, scanning processes, speech recognition, release of informion, ste reporting, etc. Conducts research on and coordines projects and studies of records systems. Determines the scope of the study, formules a plan of action, designs and crees study tools, tabules results, summarizes findings, makes recommendions, and produces management reports. Analyzes processes or procedures and recommends improvements or changes as necessary. Assists in writing and maintaining health informion policies and procedures th reflect new or revised approaches to management of health informion and contribute to ensuring th regulory requirements are met when revising policies and procedures. Assists in conducting quality assurance studies of health records. GS-09 duties: Incumbent serves as technical specialist in the broad scope of health informion reled mters, provides advice and guidance on the HIM program in relion to issues such as, but not limited to, documention requirements for coding, liability issues, advance directives, informed consent, scanning processes, speech recognition, release of informion, assessments by the Office of Inspector General (OIG), The Joint Commission (TJC), and a variety of others, etc. Conducts research on and coordines projects and studies of records systems. Determines the scope of the study, formules a plan of action, designs and crees study tools, tabules results, summarizes findings, makes recommendions, and produces management reports. Analyzes processes or procedures and recommends improvements or changes as necessary. Assists in writing health informion policies and procedures th reflect new or revised approaches to management of health informion and contribute to ensuring th regulory requirements are met when revising policies and procedures. Assists in conducting quality assurance studies of health records. Performs work reled to all areas of HIM as well as collabores with other departments within the medical center and VISN to improve performance and pient care. GS-11 duties : Assists the Chief, Health Informion Management (CHIM) and the HIM Department in identifying and setting short and long-range goals, program objectives, and tasks to meet the mission and vision of the VAMC. Provides subject mter expertise to Service Line Leaders and medical center staff. Interprets and applies The Joint Commission (TJC) standards, VHA regulions and medico-legal requirements; current federal codes pertinent to health records; VHA policy memoranda, directives, handbooks and program guides pertinent to health informion management; and medical coding (ICD, CPT, HCPCS) Interprets and applies The Joint Commission (TJC) standards, VHA regulions and medico-legal requirements; current federal codes pertinent to health records; VHA policy memoranda, and medical coding (ICD, CPT, HCPCS). Provides training for HIM, clinical and administrive staff on HIM topics. Designs and performs quality improvement projects regarding HIM issues. Assists the CHIM in preparing and conducting various presentions. Keeps current on emerging issues and trends in the HIM field, including process improvement initiives, the electronic health record (EHR), coding and computer-assisted coding, the revenue cycle, release of informion and privacy issues, records management, medical speech recognition, transcription and da entry, and health informion exchange. Keeps HIM and clinical staff abreast of changing technology in electronic systems used to collect, process, code, protect and store health informion. Participes in various VAMC, VISN and nional committees requiring HIM subject mter expertise.

PEFORMS OTHER DUTIES AS ASSIGNED

Work Schedule :

Monday-Friday, 8-4:30 p.m.

Telework :

Not eligible for telework.

Virtual:

This is not a virtual position.

Relocion/Recruitment Incentives :

Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job. Selective Service Registrion is required for males born after 12/31/1959. Must be proficient in written and spoken English. You may be required to serve a probionary period. Subject to background/security investigion. Selected applicants required to complete an online onboarding process. Acceptable form(s) of identificion required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver’s licenses or ste-issued dentificion cards th are not REAL ID compliant cannot be utilized as an acceptable form of identificion for employment. Participion in the seasonal influenza vaccinion program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Qualificions

BASIC REQUIREMENTS

Citizenship. Candides must be a citizen] of the United Stes. Non-citizens may be appointed when it is not possible to recruit qualified candides in accordance with 38 U.S.C. § 7407(a). English Language Proficiency. MRAs must be proficient in spoken and written English. See 38 U.S.C. § 7403

Educion or Experience:

(1) Experience. Three years of [creditable] experience in the field of medical records th included the preparion, maintenance, and management of [health] records and health informion systems [demonstring a knowledge of medical terminology,] medical records [procedures, medical coding, or medical, administrive, and legal requirements of health care delivery] systems. OR, (2) Educion. Successful completion of a bachelor’s degree or higher from an accredited college or university [recognized by the U.S. Department of Educion, with a major field of study in health informion management, or a reled degree with a minimum of 24 semester hours in health informion management or health informion technology. OR, (3) Experience/Educion Combinion. Equivalent combinions of [creditable] experience and educion th equals 100 percent may be used to meet basic requirements. [For example, two years above high school from an accredited college or university, with 12 semester hours in health informion technology/health informion management, plus one year and six months of creditable experience th included the preparion, maintenance, and management of health records and health informion systems meets an equivalent combinion. c. Certificion . Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following: (1) Coding Certificion through AHIMA or

AAPC. NOTE.

See paragraph 2a above for a detailed definition of Coding Certificion. OR, (2) HIM Certificion through

AHIMA. NOTE.

See paragraph 2d above for a detailed definition of HIM Certificion. OR, (3) Health Da Analyst Certificion through

AHIMA. NOTE.

See paragraph 2c above for a detailed definition of Health Da Analyst e. Grandfhering Provision. All persons employed in VHA [as an MRA] are considered to have met all qualificion requirements for the title, series, and grade held, including positive educion, and [registrion and/or] certificion th are part of the basic requirements of the occupion. Grade Determinions Medical Records Administrion Specialist GS-5 . None beyond basic requirements. (a) Assignment. Employees this grade level serve in an MRA career development position under close supervision. MRAs are responsible for genering multiple HIM reports. They participe in various health record review activities to ensure the integrity of the health record according to established policies. Medical Records Administrion Specialist, GS-7 (a) Experience. In addition to the basic requirements, one year of [creditable] experience equivalent to the next lower grade level. OR, (b) Educion. . Applicants who meet the GS-5 grade level may be appointed the GS-7 grade level, if they possess a bachelor’s degree from an accredited college or university in a major field of study in health informion management, with an exemplary academic record as demonstred by: i. A 3.0 or higher-grade point average (GPA) out of a possible 4.0 GPA (“B” or better), as recorded on their official transcript or as computed based on four years of educion, or as computed based on courses completed during the final two years of the curriculum; or ii. A 3.5 GPA or higher out of a possible 4.0 GPA (“B+” or better) based on the average of the required courses completed in the major field of study, or the required courses completed in the major field of study during the final two years of the curriculum. AND (c) Demonstred Knowledge, Skills, and Abilities. i. Knowledge of current classificion systems such as Internional Classificion of Diseases, Current Procedural Terminology,] and [the Healthcare Common Procedure Coding System (HCPCS). ii. Ability to effectively communice (written and verbal) with medical center staff, pients, and external entities. iii. Ability to use da collection and analytical techniques for purposes of review, quality control, studies and analysis [of health informion. iv. Ability to utilize computer applicions with varied functions to produce a wide range of reports, to abstract records, collect and analyze da and present results in various forms. v. Ability to work independently, adapt to shifting priorities, and meet deadlines. Medical Records Administrion Specialist, GS-9 (a) Experience. One year of creditable experience equivalent to the next lower grade level th demonstres the knowledge, skills, abilities, and other characteristics described th level. OR, (b) Educion. Educion equivalent to two full years of progressively higher level gradue educion or a master’s degree or equivalent gradue degree from an accredited college or university in a field directly reled to health informion management. AND (c) Demonstred Knowledge, Skills, and Abilities i. Knowledge of medical and legal requirements reled to health informion management and health records. ii. Ability to provide technical advice and guidance on health informion [management practices. ii. Skill in extracting da from various sources and analyzing health informion to cree reports. iv. Skill in researching,] interpreting, and applying health informion management guidelines. v. Knowledge of performance and process improvement techniques to develop new or improved solutions in health informion management. Medical Records Administrion Specialist, GS-11 (a) Experience. One year of creditable experience equivalent to the next lower grade level th demonstres all of the KSAs described th level. OR, (b) Educion. Educion equivalent to three full years of progressively higher-level gradue educion or a Ph.D., or equivalent doctoral degree from an accredited university or college in the field of health informion management. AND (c) Demonstred Knowledges, Skills, and Abilities i. Skill in [performance] and process improvement [techniques to develop and implement new or improved solutions in health informion management. ii. Ability to advise management and staff, various levels, regarding health record documention requirements and health informion management practices based on current industry standards, policies, stues, laws, and regulions. iii. Ability to plan, justify, develop, evalue, assess, monitor, and advise on current health informion management processes and recommend changes in policies or procedures. iv. Ability to determine and evalue compliance with legal, ethical, and regulory guidelines and accrediting bodies, as they apply to health informion management. v. Ability to acquire, manage, analyze, interpret, and transform da into accure, consistent, and meaningful informion. Physical Requirements. Light lifting (under 15 pounds); light carrying (under 15 pounds); use of fingers; both hands required; hearing (aid permitted); sitting for up to 8 hours; repetitive motions for computer da entry.

Educion Note:

Only educion or degrees recognized by the U.S. Department of Educion from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your educion here: . If you are using foreign educion to meet qualificion requirements, you must send a Certifice of Foreign Equivalency with your transcript in order to receive credit for th educion. For further informion, : . Additional informion During the applicion process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your applicion for this announcement, nor does it guarantee further considerion for additional positions. This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive stus. VA encourages persons with disabilities to apply. The health-reled positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. If you are unable to apply online or need an alterne method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant’s criminal history prior to accepting a tentive job offer. For more informion about the Act and the complaint process, . Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window . Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. How You Will Be Evalued You evalued for this job based on how well you meet the qualificions above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Your applicion, resume, C.V., and/or supporting documention verified. Please follow all instructions carefully. Errors or omissions may affect considerion for employment. Experience refers to paid and unpaid experience, including volunteer work done through Nional Service programs (e.g., Peace Corps, AmeriCorps) and other organizions (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience th transles directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify informion provided by a candide (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candide’s abilities; and assist a hiring manager with making a final selection for a position. It is the policy of the VA to not deny employment to those th have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members :

Please the site for career-search tools for Veterans seeking employment VA, career development services for our existing Veterans, and coaching and reintegrion support for military service members. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window . Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have

• whether you’re a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies. To apply for this position, you must provide a complete Applicion Package which includes: Professional Certificion Resume SF-50/ Notificion of Personnel Action The following documents are accepted, and may be required if applicable to your eligibility and/or qualificions for this position. Please ensure you have included all documents required for your applicion, such as a copy of your transcript (if using educion to qualify), SF-50’s (current/former Federal employees), etc. Cover Letter DD-214/ Stement of Service Disability Letter (Schedule A) Disability Letter (VA) License Other (1) PCS Orders Performance Appraisal Professional Certificion Resume Separion Notice (RIF) SF-15 SF-50/

Notificion of Personnel Action Transcript Veterans’ Preference:

When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows des and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documention reled to your active duty service which reflects the des of service, character of service (honorable, general, etc.), and des of impending separion. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Applicion for 10 Point Veteran Preference” with required proof as sted on the form. Documention is required to award preference. For more informion on Veterans’ Preference, please . Veterans’ preference does not apply for internal or other current permanent Federal agency employees. If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documention specified in the Required Documents section below. The complete applicion package must be submitted by 11:59 PM (ET) on 04/25/2025 to receive considerion. To preview the questionnaire click . To begin, click Apply Online to cree a USAJOBS account or log in to your existing account. Follow the prompts to select your

USA JOBS

resume and/or other supporting documents and complete the occupional questionnaire. Click Submit My Answers to submit your applicion package.

NOTE:

It is your responsibility to ensure your responses and approprie documention is submitted prior to the closing de. Agency contact informion Kyndle Taylor Phone Address Fayetteville NC VA Medical Center 2300 Ramsey Street Fayetteville, NC 28301 US Next steps Once your online applicion is submitted you will receive a confirmion notificion by email. After we receive applicion packages (including all required documents) and the vacancy announcement closes, we will review applicions to ensure qualificion and eligibility requirements are met. After the review is complete, a referral certifice(s) is issued and applicants notified of their stus by email. Referred applicants notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notificion once a selection decision has been made. You may check the stus of your applicion any time by logging into your USA Jobs account and clicking on Applicions. Informion regarding your applicion stus can be found in the .

NOTE:

Participion in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement th all HCP to receive annual seasonal influenza vaccinion or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccinion has been granted. HCP in violion of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locions or who come into contact with VA pients or other HCP as part of their duties. VHA locions include, but are not limited to, VA hospitals and associed clinics, community living centers (CLCs), community-based outpient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrive, remote and onsite, paid and without compension, full

• and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work these facilities.

HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with pients outside VA medical facilities. Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Required Documents To apply for this position, you must provide a complete Applicion Package which includes: Professional Certificion Resume SF-50/ Notificion of Personnel Action The following documents are accepted, and may be required if applicable to your eligibility and/or qualificions for this position. Please ensure you have included all documents required for your applicion, such as a copy of your transcript (if using educion to qualify), SF-50’s (current/former Federal employees), etc. Cover Letter DD-214/ Stement of Service Disability Letter (Schedule A) Disability Letter (VA) License Other (1) PCS Orders Performance Appraisal Professional Certificion Resume Separion Notice (RIF) SF-15 SF-50/

Notificion of Personnel Action Transcript Veterans’ Preference:

When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows des and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documention reled to your active duty service which reflects the des of service, character of service (honorable, general, etc.), and des of impending separion. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Applicion for 10 Point Veteran Preference” with required proof as sted on the form. Documention is required to award preference. For more informion on Veterans’ Preference, please . Veterans’ preference does not apply for internal or other current permanent Federal agency employees. If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documention specified in the Required Documents section below. The complete applicion package must be submitted by 11:59 PM (ET) on 04/25/2025 to receive considerion. To preview the questionnaire click . To begin, click Apply Online to cree a USAJOBS account or log in to your existing account. Follow the prompts to select your

USA JOBS

resume and/or other supporting documents and complete the occupional questionnaire. Click Submit My Answers to submit your applicion package.

NOTE:

It is your responsibility to ensure your responses and approprie documention is submitted prior to the closing de. Agency contact informion Kyndle Taylor Phone Address Fayetteville NC VA Medical Center 2300 Ramsey Street Fayetteville, NC 28301 US Next steps Once your online applicion is submitted you will receive a confirmion notificion by email. After we receive applicion packages (including all required documents) and the vacancy announcement closes, we will review applicions to ensure qualificion and eligibility requirements are met. After the review is complete, a referral certifice(s) is issued and applicants notified of their stus by email. Referred applicants notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notificion once a selection decision has been made. You may check the stus of your applicion any time by logging into your USA Jobs account and clicking on Applicions. Informion regarding your applicion stus can be found in the .

NOTE:

Participion in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement th all HCP to receive annual seasonal influenza vaccinion or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccinion has been granted. HCP in violion of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locions or who come into contact with VA pients or other HCP as part of their duties. VHA locions include, but are not limited to, VA hospitals and associed clinics, community living centers (CLCs), community-based outpient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrive, remote and onsite, paid and without compension, full

• and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work these facilities.

HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with pients outside VA medical facilities. Fair & Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Overview Accepting applicions Open & closing des 04/18/2025 to 04/25/2025 Salary $42,117

• $100,369 per year Pay scale & grade GS 5
• 11 Locion 1 vacancy in the following locion: Fayetteville, NC 1 vacancy Remote job No Telework eligible No Travel Required 25% or less
• You may be expected to travel for this position.

Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential 11 Job family (Series) Supervisory stus No Security clearance Drug test No Position sensitivity and risk Trust determinion process Financial disclosure Bargaining unit stus Announcement number

CBTA-12724252-25-KT

Control number 835499600 ., .