Administrative Assistant I -Nursing Position Available In St. Lucie, Florida

Administrative Assistant I -Nursing Indian River State College 500 NW California Boulevard, Port Saint Lucie, FL 34986 Join the Indian River State College Team – Exceptional Benefits Await You! At Indian River State College, you’ll do more than just build a career—you’ll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance. Comprehensive Health Coverage We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources. We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage) Retirement Plans for a Secure Future Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans. Generous Paid Time Off Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated.

Employee Discounts:

Enjoy exclusive discounts on various services, including tickets to popular attractions in the area. Professional Growth Opportunities Build your career with purpose by engaging in meaningful projects and professional development opportunities. Indian River State College provides the tools and support needed to help you reach your full potential. Are you a detail-oriented professional with a knack for organization and a passion for supporting educational excellence? We are looking for a dedicated Administrative Assistant to join our dynamic Nursing Department !

JOB SUMMARY

Under minimal supervision, this position assists with administrative, student support, financial, and general office support for the Division of Nursing. Collaborates on initiatives to promote nursing programs and works with college staff, community, and hospital partners for the College. Coordinates office functions, manages data and reports, assists with event planning, and serves as a key point of contact for internal and external communications relating to student support, recruitment, and completion.

SPECIFIC DUTIES AND RESPONSIBILITIES

Support the Dean with the daily operations of the School of Nursing, including composing letters, preparation of accreditation documentation, filing, faxing, and document preparation. Receive, screen, and reroute incoming telephone calls and concerns from faculty, staff, administration, and students and responding professionally and appropriately by college policy. Works with others to promote nursing programs; assists students relating to program inquiries, application processing, registering, and program completion; coordinates and participates in major recruiting events as they relate to nursing. Create research and reports using Microsoft Access, Excel, Word, and PowerPoint, develop databases regarding student enrollment, student retention, completion, and job placement for the division. Arrange and attend meetings, prepare and distribute related agendas and minutes. Monitor certification/recertification for the division faculty, create files, and organize paperwork for signatures. Generate requisitions for supplies, assist in monitoring budget to ensure funds are available; submit faculty and adjunct pay; reconcile purchase card purchases, receipts, and expenditures. Build course schedules, make room reservations, and collect required semester-related documentation such as door schedules, syllabi, student rosters, and course grades. Maintain accurate records; monitor and complete reports for enrollment, retention, and completion; prior learning assessments, industry certifications; clinical placement; accreditation and regulatory reporting; and works collaboratively with staff to support degree completion through degree audit reviews, student monitoring and tracking, and similar strategies. Completes all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS

Associate’s degree; two (2) years of related work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Knowledge of IRSC Nursing Department programs, including Baccalaureate, Associate Degree, Practical Nursing, and Nursing Assistant. Skill in working with Microsoft Office, including Excel, Access, and Windows-based applications. Skill in organizing, prioritizing, time management, solving problems, and using resources effectively. Ability to make decisions, collaborate with others, work independently, multi-task, and be self-motivated. Valid drivers license; Works Monday through Friday (8am—5pm),

Summer Hours:

Monday through Thursday (7am-5:30pm) with some additional evening or weekend hours as needed.

PHYSICAL DEMANDS

This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

Job Type:

Full-time Pay:

From $16.85 per hour

Schedule:

8 hour shift Monday to

Friday Work Location:

In person