Division Administrative Specialist Position Available In Rockingham, North Carolina

Division Administrative Specialist

Salary
$37,782.00 – $66,120.00 Annually
Location Rockingham County, NC
Job Type
Permanent Full-Time
Job Number
25-05485 CS 60075121
Department
Adult Correction
Division
Operations
Opening Date
04/28/2025
Closing Date
5/5/2025 5:00 PM Eastern
Job Class Title
Administrative Specialist I
Position Number
60076638
Section
Community Supervision
Salary Grade
NC08
DESCRIPTION
BENEFITS
QUESTIONS
Description of Work
If you desire a rewarding career that has a great work/life balance with benefits, please apply today!
The Department of Adult Correction, Division of Community Supervision has an exciting opportunity for an energetic, professional Administrative Specialist I to provide administrative support to the Judicial Division Administrator, to include but not limited to duties involving office operations, personnel, public and staff relations and inquiries, composing letters, memos, developing reports, and tracking data.
The mission of Community Supervision is to protect the safety of citizens in communities throughout the state by providing viable alternatives and meaningful supervision to offenders on probation, parole, or post-release supervision. The primary goal of Community Supervision is to reach an equal balance of control and treatment for offenders that will positively affect their behavior and lifestyle patterns.
The position will have extensive Community Supervision staff contact electronically, by telephone, and/or in person. They will communicate with employees on a regular basis to include Judicial District Managers, Administrative Specialists, and Chief Probation/Parole Officers as well as staff from other areas of the Department of Adult Correction to gather and disseminate information for the Judicial Division Administrator. Position will also have contact with the general public to include offenders and applicants and will respond to inquiries or direct inquiries to the appropriate person.
The successful incumbent shall:
Schedule appointments and maintain a calendar for the Judicial Division Administrator, Coordinate meetings and interviews, Take minutes at meetings, Open and distribute mail, Develop, track, and maintain reports and databases
Personnel duties to include maintaining investigation databases, corresponding with applicants, and duties relating to time administration with Beacon (SAP/GUI).
Position shall have minimal clerical responsibilities in the fiscal area such as maintaining office supply inventory, ordering supplies, and maintaining mileage logs,
Supervisor may delegate and assign other duties to position as needed.
As of January 1, 2025, there are new increase adjustments to the state’s pay plans which were approved by the State Human Resources Commission, effective January 1, 2025. The new salary range will be $37,782 – $66,120. Prior applicants will remain under consideration and do not need to reapply to be considered for this increase
This is a full-time position (40 hours per week) with State Benefits.
Note to

Current State Employees:

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
Knowledge, Skills and Abilities / Competencies
The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are

REQUIRED

to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities. (

Note:

These links were created for applicants of Dept. of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.) To qualify for this position, applicants must document on the application that they possess ALL of the following:
Proven experience tracking large amounts of data,
Proven experience in providing customer service,
Demonstrated experience with maintaining confidentiality,
Proven experience operating a variety of office equipment (ex. computer, copier, fax machine)
Demonstrated experience with MS Office applications to include Word, Excel, Outlook, and Teams

Management Prefers:

Experience working in a criminal justice environment.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
See oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. Supplemental and Contact Information
We have a mission that matters! Come Join Us!
The NC Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.
The Division of Community Supervision (DCS) is responsible for overseeing supervision of adult offenders on probation, parole, or post-release. The DCS mission is to ensure public safety while helping offenders make positive changes and successfully complete their supervision.
DCS collaborates closely with the NC Post-Release Supervision and Parole Commission, the court system as well as other state agencies, and community partners, particularly those addressing mental health, substance use, and re-entry issues faced by our returning citizens.
DCS is also responsible for the supervision of offenders who transfer from other states through the Interstate Compact program and has oversight of the Community Service Work Program.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/ licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice – Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept.

of Adult Correction must adhere to the US Dept. of Justice Final Rule on the “National Standards to Prevent, Detect, and Respond to Prison Rape.” Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of

Adult Correction:

PREA Hiring and Promotion Prohibitions (Download PDF reader) (Download PDF reader) (Download PDF reader).
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click “Application Status.” If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.
For questions specific to this posting, please contact Human Resources Professional at 919-204-2529. For technical issues with your application, please call the NEOGOV help line at 855-524-5627.
Employer
State of North Carolina
Website
http://ncdac.gov/
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OPPORTUNITIES

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