Operations Coordinator for arts-infused education organization Position Available In Naugatuck Valley Planning Region, Connecticut
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Job Description
Operations Coordinator for arts-infused education organization ASAP! Washington Depot, CT 06794 • Hybrid work
Position:
Operations Coordinator (Full-Time)
Salary:
$50,000-$55,000/year
Benefits:
401(k) eligibility after one year
Location:
Washington Depot, CT
ABOUT THE POSITION ASAP!
is seeking a highly organized and motivated full-time Operations Coordinator to join our team. This position is designed to start as an Assistant to the Directors during a three-month training period, with the intent to transition into the Operations Coordinator role after successful onboarding. This unique, growth-oriented opportunity is ideal for a detail-oriented individual interested in nonprofit operations, administration, and arts education.
ABOUT ASAP!
ASAP! is a nonprofit organization providing arts-infused education to students across Connecticut. Our mission is to foster creative hands-on learning through the arts. We provide joyful learning through creativity, collaboration, and discovery. We believe in the power of the arts to inspire and transform lives.
TRAINING PHASE
(First 3 Months) During this phase, the Operations Coordinator will primarily support the Executive Director and Program Director by: Learning systems including NEON CRM and QuickBooks Online Assisting with administrative, financial, and program-related tasks Gaining insight into internal policies and procedures Support at programs Assist with mailings, database entries, and vendor communications Helping with document preparation including contracts, agreements, and compliance filings
FULL ROLE RESPONSIBILITIES
(After 3-Month Training Period) Once transitioned into the full Operations Coordinator role, the responsibilities will expand to include: Database & Administration Maintain and update donor, student, and registration data in NEON Track and process payments, donations, and registrations Assist with government filings and insurance documentation Oversee office supply orders and general office operations Perform background checks and manage volunteer paperwork Bookkeeping Support Reconcile bank accounts and prepare deposits Maintain records in QuickBooks Prepare financial reports and assist with annual audits Program & Event Support Help train Program Assistant on organizing registration materials, rosters, and supply needs for programs and summer camps Assist in event planning and logistics, including check-in, seating, and volunteer coordination Support fundraising campaigns and assist in donor communications and appeal mailings Additional Responsibilities Act as an accessibility coordinator Support camp operations Assist with community and fundraising events as needed. 5-8 weekend days per year.
QUALIFICATIONS
Strong organizational and communication skills Willingness to learn nonprofit operations and systems Proficiency in Google Suite Familiarity with or willingness to learn NEON CRM and QuickBooks Flexible, collaborative, and reliable
WHY JOIN ASAP!
You’ll be part of a dynamic, mission-driven organization that brings arts-infused learning to thousands of students across Connecticut. We offer a supportive environment where your professional growth is encouraged, and your contributions directly support creative youth development.
TO APPLY
Please submit your resume and brief cover letter through Indeed expressing your interest in the position. Applications will be reviewed on a rolling basis. We look forward to hearing from you!
Job Type:
Full-time Pay:
$50,000.00 – $55,000.00 per year
Benefits:
401(k) Paid time off
Schedule:
Monday to Friday Weekends as needed
Work Location:
Hybrid remote in Washington Depot, CT 06794
