Lifestyle Coordinator Position Available In Miami-Dade, Florida

The Lifestyle Coordinator is a diverse full time position with the overall responsibility of providing an exceptional level of social activity for community residents through professional planning, organizing, and scheduling. Skilled communication via newsletter, flyers, website, meetings, etc. is essential to encourage maximum resident participation. The Lifestyle Coordinator is responsible for planning, coordinating and overseeing the execution of all special and rental events. Responsibilities include booking and contract administration of rentals, management of rental staff, vendor coordination and onsite coordination of rentals as needed. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. As a key employee between the client, KW Property Management, and internal support staff, the Lifestyle Coordinator must perform the job duties with a view toward projecting a professional and competent image. Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. Lifestyle Coordinator often play a large role in the creation and programming of both recreational and therapeutic activities. They will often work with other staff to develop and implement programs, but they are responsible for ensuring these programs meet any federal or state regulations and are safe and appropriate for all. The Lifestyle Coordinator is also responsible for the scheduling of events. The position is fundamental to provide superior social activity to the community and includes working closely with the residents and KWPM On-Site staff to facilitate this result. Strong interpersonal, customer service, planning and organizational skills are requited. Below are some of the essential functions of the job; Assists in planning, organizing, scheduling, coordinating and implementing all special events, rentals and programs with the highest integrity. Assists in planning events – acquiring entertainment, caterers, decorations or any other requirements necessary to conduct a successful event. Responding to rental inquiries in a timely, effective and proactive manner Scheduling and providing venue tours at both clubhouses, by appointment Room rentals are reserved in accordance with the Association guidelines and rental agreement Following up with interested renters to book rentals Renter and vendor contract and document administration Providing one‐on‐one coordination meetings with renters prior to their rental (varies according to rental package) Assists in recruiting, hiring, scheduling and evaluating all qualified and certified instructors that provide a variety of social, educational and fitness classes for our residents (ex: aerobics, yoga, foreign language, art classes, etc.). Verifies and obtains license and insurance documentation, when appropriate. Assists in communicating with volunteer chairpersons of various activities, clubs and special interest groups (Mah Jongg, Bridge, Art, Photography, etc.). Assists in coordinating tours. Assists in cutting checks for payment of services in a timely manner (instructors, entertainment, caterers, etc.). Builds a high level of involvement by homeowners and residents in all activities/special events. Coordinates special considerations for meeting rooms (ex: room settling, microphones, projection screen, etc.). Maintains a reservation calendar to verify availability of facility areas. Maintains a registration list for all activities/ classes/events. Assists with monthly newsletter. Assists in evaluating and critiques of activities, monthly. Takes photographs of classes/activities/special events, which are used on the website to promote additional resident participation. Solicits information from the residents of their desires for specific activities and incorporates those into the schedule when feasible. Assists the Lifestyle Director with preparing a budget and working within guidelines. Responsible for accurate accountability of all activity funds. Available to residents to answer questions, to consider new ideas and to respond to social activity needs. Proactively develop and propose solutions to problems and anticipate the needs of members. Interact with local organizations to network and promote the community. Communicate effectively with others, both orally and written. Represent the community with the utmost professionalism. Provide activities information for the website. Work Environment This position is located in a residential community. The position will be in-doors and out-doors. The environment will be busy and loud during events. The events are hosted at the property. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 30 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. In this role you may be the only employee present to set up for an event. You will need to be able to work alone and be able to set up tables, chairs, chair equipment, etc, by yourself. Position Type/Expected Hours of Work This is a full-time non-exempt position. Days and hours of work will be scheduled, weekly, based needs of the property. Travel There may be times that the position requires travel in the local area. The job will require to purchase or rent equipment and items for events on property. Driving to and from the vendors may be necessary. Required Education and Experience Prior experience in a related position. Flexible work schedule to be able to supervise activities and special events according to their planned day and time Minimum of 1 year experience in a social or recreational program. Must possess excellent written, verbal and non-verbal communication skills, creative, caring, able to work under high-pressure situations. Must be able to plan, implement and evaluate an ongoing activity program. Must be able to order and maintain the supplies necessary to support the activity program. Must be able to work within a budget. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.