Administrative Coordinator, School of Arts and Humanities Position Available In York, Maine

Administrative Coordinator, School of Arts and Humanities 3.5 3.5 out of 5 stars 11 Hills Beach Rd, Biddeford, ME 04005 The School of Arts and Humanities (SAH) in the College of Arts and Sciences (CAS) at the University of New England (UNE) is seeking a motivated individual with strong communication, organizational, and customer service skills to join our team as Administrative Coordinator. This position performs a wide variety of advanced administrative and organizational tasks supporting the operations of the school, and also serves as the primary contact with students, faculty, and professional staff from other academic and administrative units across the University. The ideal candidate must be detail orientated, have the ability to communicate with and maintain positive relationships with stakeholders, and balance complex priorities, deadlines, and projects that require the exercise of independent judgment while exercising tact, discretion, and professionalism. Review of applications will begin immediately and continue until the position is filled. Expected pay is $19.57 per hour (annualized to $40,706). Total compensation is $56,273 to $71,401, depending on which medical and dental plans are selected. About the University of New England UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview Multiple health and dental plan options, plus vision coverage. Up to 8% retirement plan match. Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. Educational benefits : UNE tuition waiver for employees, spouses, and domestic partners. UNE tuition waiver for dependents of employees with 1 year of full-time service. 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities The Administrative Coordinator’s responsibilities include: Handling complex and confidential situations and requests. Independently coordinating multiple administrative tasks and projects within prescribed guidelines. Assisting in departmental budget planning, monitoring expenditures, and processing budget documents. Troubleshooting office administration problems and addressing all inquiries and requests related to department. Answering and transferring phone calls, screening when necessary. Welcoming and directing visitors and students. Maintaining filing systems as assigned. Retrieving information as requested from records, email, minutes, and other related documents; preparing written summaries of data when needed. Responding to and resolving administrative inquiries and questions. Coordinating and scheduling travel, meetings, and appointments for the school director, faculty, and invited guests. Preparing agenda and schedules for meetings. Recording and distributing minutes or other records for meetings. Maintaining office supplies and coordinating maintenance of office equipment. Maintaining a system for recording expenses. Performing other related duties as assigned. Qualifications Associates degree preferred, plus at least 2-3 year of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Excellent interpersonal communication skills with ability to interact with a diverse group of co-workers, staff and students. Intermediate experience in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Ability to multitask. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.