Co-Lead Referral Clerk Position Available In St. Mary, Louisiana

Co-Lead Referral Clerk 3.3 3.3 out of 5 stars 1115 Weber St, Franklin, LA 70538 Teche Action Clinic, A Federally Qualified Health Center, per Section 330 of the Public Health Service Act, is currently seeking qualified applicants for a Medical Assistant in Pierre Part, Louisiana. This is a full-time position. Office hours are Monday

• Thursday 7:30am
• 5:30pm and Friday 8:00am
• 12:00noon.

J OB S UMMARY

: The Co-Lead Referral Clerk position has the same responsibilities as the Referral Clerk I regarding organizing, scheduling, coordinating, and tracking patient referrals to specialists, healthcare agencies and outpatient facilities. Additional duties of the Co-Lead Referral Clerk include but are not limited to assisting the Lead Referral Clerk in managing the day-to-day tasks of the referral clerks, precepting/training new referral clerks, and retraining veteran staff as directed. They work closely with provider staff, clinical support staff, patients, and insurance carriers to ensure timely processing of referrals. Must have knowledge of, or the ability to develop skills to perform and manage medication prior authorization process, navigate internal and external patient electronic health record systems and RadMd©. The Co-Lead reports directly to the Quality & Risk Manager who is under the supervision of the Assistant Director of Quality & Clinical Risk Management.

J OB D UTIES AND R ESPONSIBILITIES

: Assists in monitoring the quality of patient referrals to specialist providers and health care agencies according to Policy and Procedure as assigned by the Lead Referral Clerk/Quality & Risk Manager. Assists the Lead Referral Clerk as preceptor for new referral clerks and assists with ongoing and re-education of referral staff as needed. Assists the Lead Referral Clerk with auditing outgoing referrals for ICD-10 accuracy, description, referral type, specialist chosen. Assists the Lead Referral clerk to ensure departmental professionalism and staff adherence to departmental and organizational policies and procedures are being followed. Assists the Lead Referral clerk as needed with monitoring eCW encounter managers & eCW EHR referral module to ensure timely completion and tracking of referrals as defined by departmental policy and directed by the referral coordinator. Assists the Lead Referral Clerk with collecting weekly calendars/encounter managers/tracking logs from referral clerks. Assists the Lead Referral Clerk with monitoring referrals and staff productivity as needed to ensure equitable distribution of workload. Perform/assist referral clerks with Prior Authorizations for medications. Coordinate and schedule patient referrals to specialist providers and health care agencies according to Policy and Procedure. Maintain ongoing tracking and appropriate documentation on referrals to promote team awareness and ensure patient safety. Ensure complete and accurate patient demographic and current insurance information. Receive request for clinical records and ensure all requested records are sent. Assemble information concerning patient’s clinical background and referral needs; provide appropriate clinical information to specialist. Contact insurance companies to ensure prior approval requirements are met. Present necessary medical information such as history, diagnosis and prognosis. Review details and expectations about the referral with patients. Communicate clearly with the patient who the patient is being referred to and why, what their insurance will cover and whether there are co-pays or other charges, what documentation needs to be done prior to the visit, and what information to bring to visit. Inform uninsured and underinsured patients of all payment options including community assistance program applications. Communicates to patients the importance of keeping referral appointments and the inherent risks of lack of follow-up. Engages patient in the referral decision making process to improve adherence with referral and follow-up. Assist patients with logistical support and problem-solving potential issues related to the health care system, financial or social barriers (e.g., transportation services, prescription assistance, or request for interpreters). Be the system navigator and point of contact for patients and families, with patients and families having direct access for asking questions and raising concerns. May assume advocate role on the patient’s behalf with the carrier to ensure approval of the necessary supplies/services for the patient in a timely fashion. Identify and utilize cultural and community resources. Establish and maintain relationships with identified service providers. Ensure that referrals are addressed in a timely manner. Maintain documentation of sent referrals and status of scheduling referrals, for tracking. Help address barriers that delay patient follow-through with referred specialty visits. Remind patients of scheduled appointments via phone and/or mail. Track closure of referrals; maintain documentation of status for received medical records, including consult notes, following referred specialty visits. Follow-up with specialists about information delays. Follow-up with patients who miss referral appointments and encourage them to reschedule. Reemphasize the risks of missing referral appointments. Ensure up-to-date documentation of all patient referrals, communication with patients about the risks of not attending referral appointments, reminders, and efforts to follow-up with patients who miss referral appointments in the patient’s medical record. Greet patients, caregivers and staff in a timely and pleasant manner. Project a congenial and sensitive attitude toward patients, caregivers and staff. Exhibit a willingness to resolve problems and inefficiencies. Provide consistent, timely and friendly service to both external and internal customers. Actively support departmental and organizational strategic plans. Actively support departmental and organizational quality assurance and performance improvement initiatives. Performs other duties as assigned by the Quality & Risk Manager and Assistant Director of Quality & Clinical Risk Mgt, which are consistent with the position and in compliance with the organization’s policy and procedure.

Q UALIFICATIONS

: To perform this job successfully, an individual must be able to perform each duty described above satisfactorily. The following requirements are representative of knowledge, skill and/or ability required for this job.

Education/Experience:

High school diploma or equivalent. Knowledge and experience in outpatient clinic setting and insurance prior authorization processes preferred; experience and/or training in medical terminology preferred.

Communication Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Must have interpersonal skills. Ability to write routine reports and correspondences. Ability to speak effectively with provider and clinical support staff, insurance carriers, and patients.

Math Ability:

Ability to add and subtract two-digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume and distance.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to work reliably and with professionalism in a high-volume, high-demand medical environment.

Computer Skills:

Proficiency in Microsoft Word, Microsoft Excel, and e-mail. Prefer skills in using referral EHR software and RadMD© applications.

Professional Skills:

High level of confidentiality required. Ability to work independently and within a team.

Benefits Package:

Medical, Vision and Dental Health Insurance Accidental Insurance Critical Illness Insurance Long Term Benefits Short Term Benefits Free Life Insurance 401K Plan Benefits Paid Vacation Paid Sick Time Set Schedule National Health Service Corps Site 11 paid holidays Family-Friendly Work Environment Eligible for Student Loan Forgiveness through

Federal and State Programs Eligibility Requirements:

All employees must meet eligibility standards in order to be considered for the position applying for. Internal applicants must be with be with the organization for at least one year, with no disciplinary actions on file. If you have not been with the organization for a year, approval from your direct supervisor will be needed.

• Due to CMS Mandate all applicants must be fully vaccinated prior to onboarding with TAC with the exception of an approved Medical or Religious Exemption.

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