Assistant Registrar (Student Certification) Position Available In Mecklenburg, North Carolina

Assistant Registrar (Student Certification)
Queens University of Charlotte
in Charlotte, NC

Apply Now Type:

Full-Time

Salary:

$50,000

Posted:

06/18/2025

Application Due:

Open Until Filled

Category:

Registrars Diversity SUMMARY:

The Assistant Registrar-Student Certification serves as the primary contact and expert for NCAA and VA academic certification within the Office of the Registrar, processes student status changes, and interacts on a regular basis with students, faculty, and staff. This is a full-time, benefits-eligible position reporting to the Registrar. This position is exempt from provisions of the Fair Labor Standards Act (FLSA) and is not eligible to earn overtime pay or compensatory time off for additional hours worked. This position is not eligible for visa sponsorship. Essential Duties and Responsibilities Determine eligibility per NCAA standards of recruited student-athletes by reviewing and evaluating transfer credit
Import and maintain student-athlete data in the appropriate NCAA software
Monitor continuing eligibility of student-athletes in compliance with NCAA standards
Monitor registrations and degree progress of student-athletes to ensure that course enrollment is applicable to the declared degree program
Complete degree audits of student-athletes. Notify students and advisors of graduation status and review all requests for the substitution of degree requirements.
Clear student-athletes for degree conferral.
Assist with NCAA reporting
Assist with athletic academic awards for student athletes
Collaborate with Queens University Athletics Compliance Office to ensure compliance with all NCAA standards and requirements.
Serve as the Veterans Affairs (VA) Liaison and the primary VA School Certifying Officer (SCO). Stay abreast of changes in VA support and impact on students. Ensures the accuracy of enrollment verification for VA students in Enrollment Manager. Collaborate with the Student Financial Services Office VA liaison on enrollment certifications for financial aid purposes and tracking. Ensures the accuracy of enrollment verification for VA students. VA reports; annual catalog approval process; complete required annual training.
Manage the registraremail account and communicate with students, faculty, and staff regarding academic policies, procedures, and deadlines.
Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Registrar.
As part of the Registrar’s team, maintains and ensures integrity of academic records related to grades, transcripts, audits, and other academic issues.

Secondary Functions:

Leverage and implement improvements to existing systems and business logic to enhance system efficiency. Create process documentation and instructional materials
Serve as an office liaison with various offices, committees, and represent the Office of the Registrar at administrative meetings.
Ensure a continuously high level of customer service to both internal and external constituents.
Maintain compliance with FERPA, federal and North Carolina regulations and university policies.
Ensures a work environment that promotes mutual collaboration and continuous learning and development of all members.
All staff will function as generalists in all areas of registrar daily business.

Non-Essential Duties:

Other duties and special projects may be assigned to meet department and/or university needs. Experience, Knowledge & Skills Required Full-time experience working in higher education.
Thorough knowledge of policies, procedures, and NCAA rules and regulations pertaining to athletics in higher education and to the functions of the Office of the Registrar. Division I experience preferred.
A bachelor’s degree from a regionally accredited institution of higher education; master’s degree preferred. Related combination of education or experience considered.
Understand crucial nature of data; demonstrates impact on the Office of the Registrar and institution and performs duties in a proactive, strategic manner.
Strong communication skills. Must be capable of handling difficult and sensitive situations.
Ability to manage multiple projects and deadlines simultaneously.
Exceptional follow-up and follow-through skills as well as ability to plan, organize and control large and small projects through to completion.
Strong organizational and time management skills with accuracy and attention to detail.
Possess a logical and questioning mindset, ability to analytically solve simple and complex problems.
Experience with an ERP system.
Demonstrated commitment to inclusive and equitable organizational environments.
Ability to work independently and contribute to a team environment.
Demonstrated proficiency in MS Office applications. Application Process Does this sound like a good fit?

Submit the following:

A cover letter addressing the position qualifications and experience.
Current résumé
Salary expectations Applications received by July 2, 2025,will receive first consideration. Queens will continue to accept applications until the position is filled. About Queens University of Charlotte Located in the heart of the nation’s second fastest growing metropolitan area, Queens University of Charlotte leverages the city’s diverse and thriving environment as an extended classroom. Nationally recognized for undergraduate programs in international and interdisciplinary education, Queens blends the best of liberal arts learning with professional preparation and community engagement. Focused on supporting success for diverse learners, faculty build close and collaborative relationships with students and help them build intentional and individualized roadmaps for flourishing at Queens and beyond. At the graduate program level, the University offers innovative educational experiences that help learners advance professionally and retool for new opportunities. Our environs afford faculty myriad opportunities to advance their own professional growth and teaching and research interests by collaborating with vibrant industry, non-profit, and community organization sectors. Because of our history of innovation and our legacy of strong leadership, Queens is positioned to be among the new forerunners of American higher education. This is a defining moment for Queens. While other institutions are focused on sustaining and surviving, we are thinking much bigger. Institutions that understand what is needed and are willing to reimagine what is possible can position themselves to thrive and strengthen their market position after the pandemic with innovative approaches that are deeply connected to the world and its greatest challenges. By 2030, Queens aspires to become the leading, private, national university of Charlotte with deep, meaningful, and reciprocal connections to the needs of our local community and economy; inventive and multidisciplinary academic programs that are connected to the world’s most pressing challenges and biggest areas of opportunity; a fully connected, integrated, and innovative set of experiences that support holistic wellness and wellbeing; a culture of continuous improvement and investment that enables faculty and staff to flourish and achieve their full potential; and a comprehensive approach to diversity, equity, and inclusion that begins on campus and radiates throughout the community. Queens University of Charlotte aims to be a leading comprehensive university, distinguished by its commitment to transforming the lives of its students and enhancing the intellectual and cultural fabric of its community. Queens is a campus where diversity, equity, and inclusion are core values. The mission of Queens is to provide transformative educational experiences that nurture intellectual curiosity, promote global understanding, encourage ethical living, and prepare individuals for purposeful and fulfilling lives. To this end, the University recruits talented faculty, staff, and students from across the United States and around the world. Queens encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically minoritized communities. The University also invites applications from individuals who are prepared to provide a rich and varied educational experience to our increasingly diverse student body and to collaborate with colleagues to make Queens an equitable and inclusive place to live, learn, and work. Queens works to provide an accessible living, learning, and working environment for current and prospective faculty, staff, and students and visitors to our campus. If there are accommodations, we can provide to make your application process more accessible, please contact the Director of Human Resources (hr@queens.edu, 704-337-2297). The position duties and responsibilities listed above should be able to be completed with or without reasonable accommodations. HR works in partnership with employees to manage the workplace accommodations process. Benefits Queens offers comprehensive benefits to eligible employees, including: medical, dental and vision insurance, domestic partner benefits, a 403b retirement plan, with two options (pre-tax or post-tax (Roth) contributions) with a generous match, vacation and generous paid holidays, tuition remission and tuition exchange, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, disability insurance, flexible spending accounts (medical, dependent care, Health Savings Account), sick leave and long-term disability leave, paid parental leave, FMLA leave when eligible, reduced cost meals at Morrison Dining Hall, employee assistance program (EAP), free access to the Levine Center, wellness programs. In addition, employees may choose benefits such as pet insurance, critical care insurance and legal assistance. Queens University of Charlotte includes a residential liberal arts program, an evening baccalaureate program, and graduate programs in business, education, and organizational communication, as well as nursing.
Located on a campus in the heart of historic Charlotte, Queens University of Charlotte is a diversified, co-educational, private institution affiliated with the Presbyterian Church (U.S.A.) and ranked in the top tier of Southern Regional Masters Universities. Queens is an equal opportunity employer and minority candidates are encouraged to apply.
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