LEGAL ASSISTANT/ CLIENT INTAKE COORDINATOR Position Available In Essex, New Jersey

LEGAL ASSISTANT/ CLIENT INTAKE COORDINATOR

Law Offices of Rupal Parikh, LLC Montclair, NJ Job Details Full-time $45,000 – $60,000 a year 16 hours ago Benefits Free parking Paid time off Opportunities for advancement Paid sick time Qualifications Bilingual Immigration law Immigration case experience Administrative experience (1-2 years) Microsoft Office Administrative experience Bachelor’s degree Attention to detail Gujarati Law office Legal case management Hindi Associate’s degree Paralegal Certificate Communication skills Adobe Acrobat Entry level Full Job Description Montclair, NJ | Full-Time | In-Office Immigration Law Firm | 2-Attorney Team | Bilingual Candidates Encouraged At the Law Offices of Rupal Parikh, we are deeply committed to helping individuals and families navigate the U.S. immigration system with empathy, integrity, and precision. As a growing two-attorney firm, we are seeking a compassionate, detail-oriented, and proactive Legal Assistant / Client Intake Coordinator who can wear multiple hats – serving as the first point of contact for our clients while also providing critical legal and administrative support. This hybrid role combines front-desk support, client intake, and paralegal-level case preparation. Ideal for someone who is empathetic, organized, and ready to make a real impact in people’s lives.

Who You Are:

You are an organized and adaptable professional with experience in a legal or administrative setting—ideally immigration. You communicate clearly, think critically, and enjoy interacting with people from diverse backgrounds. You’re calm under pressure, fluent in both empathy and efficiency, and ready to grow with a mission-driven team.

What You’ll Do:

Client Intake & Frontline Support Serve as the first point of contact for potential and current clients—by phone, email, and online inquiries. Screen and triage calls to determine next steps; distinguish between new consultations and active client matters. Build rapport and trust through compassionate, culturally sensitive communication. Schedule consultations, maintain calendars for attorneys, and follow up on client matters. Legal & Administrative Support Assist attorneys in preparing, organizing, and submitting immigration documents and client files. Draft correspondence, cover letters, and legal forms under attorney supervision. Maintain accurate digital case files and manage case progress using legal software. Proofread and format documents with attention to detail. Coordinate with clients to gather information and supporting documents.

What You Bring:

Associate’s or Bachelor’s degree or Paralegal Certificate. 1-2 years of experience in a law office or immigration-related setting preferred. Strong organizational and multitasking skills in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in Google Workspace, Microsoft Office, Adobe Acrobat. Experience with immigration case management software (Docketwise, LawLogix, etc.) is a plus. Fluency in Gujarati and/or Hindi is highly preferred but not required. Empathy, discretion, and professionalism in all client interactions. Why Join Us?

Growth Opportunity:

Be part of a small but growing team where your work truly matters.

Cultural Connection:

Serve clients from diverse backgrounds; language skills are celebrated.

Meaningful Work:

Help families and individuals pursue life-changing immigration goals.

Supportive Team Culture:

Work with dedicated attorneys who value collaboration and integrity.

Salary:

The expected salary range for this position is between $45,000 – $60,00. Actual pay will be adjusted based on experience and other job-related factors as permitted by law.

To Apply:

Email your resume and a brief cover letter explaining why you’re a strong fit to . We can’t wait to meet someone who shares our passion for compassionate and effective immigration law.

Job Type:

Full-time Pay:

$45,000.00 – $60,000.00 per year

Benefits:

Free parking Opportunities for advancement Paid sick time Paid time off

Schedule:

8 hour shift Day shift Monday to Friday No nights No weekends

Work Location:

In person