Registrar (INTERNAL ONLY) Position Available In Genesee, New York

Registrar (INTERNAL ONLY)

Category:

Administrative/Professional

Subscribe:

Department:

Academic Affairs

Locations:

Batavia, NY

Posted:

Jun 10, 2025

Closes:

Jun 18, 2025 – 11:59 PM EDT

Type:

Full-time

Position ID:

189081

About Genesee Community College:

Founded in 1966 as part of the prestigious State University of New York (SUNY), Genesee Community College serves a 2500 square mile region in the counties of Genesee, Livingston, Orleans and Wyoming. GCC is a student-centered collegiate community that annually serves more than 4,300 students with 75+ academic degrees, certificates and micro-credentials, and several campus locations in Western New York State. Located in Batavia, GCC is only a short drive away from Buffalo and Rochester.
One of GCC’s trademarks is cutting-edge technology that includes the Conable Technology Building, 54 Hyflex Classrooms, 88 smart classrooms, 27 computer labs and 8 science labs. Both the onsite and online learning modalities boast a 14:1 student-to-faculty ratio, giving students plenty of hands-on, one-to-one teaching and learning opportunities.
EDsmart recently ranked GCC as the number one community college in Western, New York and the fourth best community college in New York State.
The spacious campus boasts a new Advanced Manufacturing and Skilled Trades Lab, along with a Criminal Justice lab, Veterinary Tech lab, Solar Electric Technician lab, Nursing lab, Digital Arts Lab and Computerized Drafting & Design Lab. Additionally, the campus houses the Stuart Steiner Performing Arts Center, Roz Steiner Art Gallery, Alfred C. O’Connell Library and Child Care Center. The Richard C. Call Arena features a multi-use field house, classrooms, locker rooms, state-of-the-art fitness center, coach offices and a press box overlooking the new turf field. College Village, a student housing community, offers suite and communal style student housing at the Batavia campus.
SUNY Genesee awards over 250 student scholarships annually and has an extensive Financial Aid program. GCC is committed to providing the educational experiences which promote intellectual and social growth, workforce and economic development and global citizenship. Additional information about GCC is available at www.genesee.edu.

Job Description:

GENERAL FUNCTIONS

Ensure that the policies and procedures of the records function of the Records Office and the College are properly planned and managed to maintain the accuracy and integrity of student related information. Responsible for the implementation and enforcement of state and federal regulations and policies. Responsible for the appropriate implementation of computerized processes for all records.

SPECIFIC RESPONSIBILITIES

Coordinates the registration activities for credit and non-credit students in consultation with colleagues across the division of Academic Affairs.
Responsible for the maintenance of all academic records of students and all records of registration and course activities (e.g., grade rosters, class rosters, course schedules, transcripts, calendar of registration activities, athletic eligibility, etc.).
Responsible for the maintenance of records preparation of credit and non-credit reports on registration, supplemental funding, and degrees for State University and the State Education Department, which are subject to audit by the New York State Department of Audit Control.
Supervises the flexible enrollment processes for an evolving population of non-degree seeking students currently including but not limited to: cross registrants (SUNY and area consortium[s]), SUNY Online, IPERC, Genesee 4 Life, Micro credentials, Auditors (Senior and regular), and other special programs as required.
Participates in the testing and implementation of technology-based student systems, upgrades, patches, and new enhancements with other administrative offices.
Provides consultation, oversight, and problem solving for student records system users.
As Records Management Officer, responsible for leading the coordination of college’s records management.
Responsible for the preparation and dissemination of graduate diplomas.
Oversees the transmission of the National Student Clearinghouse files.
Serves on the software implementation project teams.
Serves on the Administrative Systems and Data Integrity Committee.

Requirements:

QUALIFICATIONS

Education
Master’s Degree
Experience
A minimum of three years related experience, preferably in a registrar’s office and at the community college level. Applicants must have experience in an interactive computing environment and with student records technology (BANNER preferred). Supervisory experience required.
Knowledge, Skills & Abilities
Experience with and knowledge of current practices and standards in academic records management for community colleges. Knowledge of federal laws, regulations, and reporting requirements relevant to student records. Knowledge of institutional research and demonstrated data analysis and reporting skills. The successful candidate must demonstrate the ability to convey technical knowledge to non-technical personnel as well as the ability to work collaboratively with a diverse population of students, faculty, and staff. Must demonstrate a strong commitment to student success.

Additional Information:

RELATIONSHIPS

This person reports to the Provost & Vice President of Academic Affairs.
Reporting to this position:
Assistant Registrar assigned to the Records Office.
Technical Specialists assigned to the Records Office.
All full- and part-time Civil Service staff assigned to the Registrar’s Office area.

SALARY AND CONDITIONS OF EMPLOYMENT

This is a full-time, year-round position at 35 hours per week and is compensated at a starting rate of $70,384.41/annual which is dependent upon educational background and experience. A full time presence on campus is required. This position is classified as Management/Confidential (exempt) by the College and is not represented by a bargaining unit.

BENEFITS

NYS Retirement Options (NYSERS)
Comprehensive Health and Dental Insurance through Independent Health and Delta Dental
FSA
24 days’ sick, 4 personal days, 20 vacation days and several holidays annually
GCC Tuition Waiver for employee and dependents
SUNY Tuition assistance at 4-year institutions
Access to the Employee Assistant Program (EAP)
Access to the fitness center, pool, studio, walking trails and more at the Richard C. Call Arena