Bilingual Intake Coordinator Position Available In Philadelphia, Pennsylvania

Bilingual Intake Coordinator Elwyn paid time off, tuition reimbursement United States, Pennsylvania, Philadelphia Jun 25, 2025

Overview Pay Rate:

$20.00 per

Hour Schedule:

Mon-Fri Days Requires:

Bilingual (Spanish & English) Join a Team That Changes Lives For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we’re here to create real change – helping people lead meaningful, fulfilling lives. Now, we’re looking for passionate team members to join us. Here, your work will change lives – including your own. You’ll make an impact every day, find purpose in what you do, and grow in a career that truly matters. At Elwyn, we take care of you while you care for others.

We offer:

Generous Paid Time Off
Comprehensive Medical/Dental/Vision Benefit Packages
Earned Wage Access/On-Demand Pay
Paid On-the-Job Training
Tuition Reimbursement
Career Advancement Opportunities and Growth
Flexible Schedules
Retirement Savings Plan Join us and be a part of something bigger. Apply today. Job Description

POSITION SUMMARY

The Intake Coordinator (IC) is the first point of contact for families whose children are entering preschool early intervention in the City of Philadelphia. This role responds to and supports families and service providers upon their initial call into Elwyn preschool early intervention’s (EI) main Intake and Transition telephone lines. The IC facilitates the scheduling of evaluation appointments, answers questions regarding the intake, evaluation and Individual Education Plan (IEP) processes, and collects the standardized intake information necessary to recommend inclusion of specific service discipline representatives on the Multidisciplinary Evaluation (MDE) team.

ESSENTIAL FUNCTIONS

Answer calls via the preschool EI intake and transition lines in a call center environment; respond to calls from parents, guardians, service providers, school administrators, 0-3 agencies, and general public regarding the provision of EI services
Provide information to callers regarding early intervention and the intake referral process including, but not limited to, scheduling intake and/or evaluation appointments and the location/method of contact for the appointment
Utilize knowledge of the early intervention process and regulations, as well as child-specific information found in related data systems, (Sprout and Pelican) to appropriately respond to incoming phone calls to the intake and transition lines
Speak with callers using probing and clarifying questions, as needed, to determine the level of the child’s development and areas of need based upon information supplied by the parent
Evaluate family concerns in the context of typical child development
Accurately collect, enter into, and manage client data using CRM system (Sprout)
Process referrals adhering to established policies and procedures
Multitask and prioritize workflow in the office

QUALIFICATIONS, EDUCATION AND EXPERIENCE

High School Diploma or GED; Bachelor’s degree in Early Childhood Education, human services or related field preferred
Two (2) years’ experience in concierge-level customer service dealing with the public via telephone or face-to-face contact
Non-profit human service experience highly preferred
Self-starter who does not require heavy oversight, but can manage competing deadlines and tasks on their own
Demonstrated ability to work effectively as part of a team and independently
Ability to work in a fast-paced environment and manage and prioritize multiple, often competing, priorities
Demonstrated strong attention to detail
Demonstrated strong time management and organizational skills
Demonstrated excellent judgment with the ability to independently solve problems and make decisions with little or no need for direct supervision
Demonstrated ability to anticipate future needed changes or identify problem areas and take effective actions
Must possess excellent customer interaction, collaboration, presentation, and written and verbal communication skills
Excellent interpersonal skills are essential, as the job requires communicating effectively with the public.
Proficiency in and a command of the English language are required
Demonstrated intermediate experience with Microsoft Office applications, including Word, Excel, Outlook
Experience using Electronic Health Record (EHR) / Electronic Medical Record (EMR)
Demonstrated knowledge of behavioral health, early childhood education and/or early intervention services and regulations
Demonstrated ability to follow established procedures
Ability to type a minimum of 45 words per minute
Must be self-motivated, detail-oriented, energetic, and highly organized
Must possess a current, valid driver’s license in state of residence, have a minimum of two (2) years of driving experience within the United States, and have an acceptable driving record Equal Opportunity Employer Elwyn is an Equal Opportunity Employer. Elwyn does not discriminate on the basis of race, color, religion, creed, ancestry, pregnancy status, medical condition, gender, gender identity or expression, genetic information, sexual orientation or identity, age, national origin, citizenship, handicap status, marital or family status, mental or physical disability, perceived disability, military or veteran status, political activities or affiliations, or any other characteristic protected under applicable federal, state or local law, ordinance, or regulation. 2025-2378