Tournament and Events Coordinator Position Available In Cullman, Alabama

Tournament and Events Coordinator 4.5 4.5 out of 5 stars Cullman, AL 35055

QUALIFICATIONS:

High school diploma or GED is required. Bachelor’s Degree in sports management, Event Management, Business Administration, or related field preferred. A minimum of three years of management and/or supervisory-level experience is required. Must have demonstrated experience in administration and management of athletics facilities, development/planning of athletics programs, recruiting and scheduling sports tournaments, or any combination of the above comprising three years experience total. Possess a valid driver’s license. Must meet Park Board employment and physical standards, which include a background check as well as drug and alcohol screening. Experience and training which demonstrate the knowledge, skills, and aptitude to perform the defined duties.

MISSION STATEMENT

Cullman Parks, Recreation, & Sports Tourism is dedicated to improving quality of life through exceptional parks, facilities, events, and recreational opportunities for all.

PERFORMANCE RESPONSIBILITIES

Event Strategy & Development Actively recruit new tournaments and events to enhance the athletics department’s offerings and community engagement Identify, recruit, and schedule a diverse range of events for facility patrons Strategically schedule events to optimize facility usage and maximize revenue potential Maintain a master calendar for facility-hosted events, tournaments, and activities Represent the CPRST organization nationally with professionalism Relationship & Contract Management Develop and nurture relationships with sports tournament and athletics organization contacts Maintain professional and positive relationships with tournament and event leadership teams Serve as the main point of contact for sports organizations and tournament directors Negotiate contracts with event and tournament directors, ensuring all parties meet organizational objectives Manage relationships with vendors and contractors, ensuring all contractual obligations are fulfilled Financial Oversight Manage and maintain accurate financial records for all tournaments, including budgeting and reporting Manage business development initiatives with focus on revenue-targeted events Communicate event projections and financial information to Executive Director, Park Board and other stakeholders Operational Excellence Oversee all aspects of tournament operations, ensuring events run smoothly and efficiently Plan and execute event management details to ensure high-quality event operations Oversee the preparation of all indoor and outdoor venues for competitions Coordinate schedules and ensure facilities are properly set up, safe, and compliant with standards Conduct pre- and post-event meetings with stakeholders to ensure continuous improvement Staff & Resource Management Recruit, schedule, and supervise tournament staff, volunteers, and contractors Oversee the assignment of officials to ensure fair play and compliance with rules Coordinate with athletic trainers and emergency management services for event coverage as needed Assume the role of manager on duty during assigned events Safety & Risk Management Implement and enforce safety protocols and emergency procedures for participants and staff Implement weather safety protocols to respond to adverse conditions during outdoor events Respond to emergency calls for repairs or meetings with service vendors during off-duty hours if necessary Customer Service & Communication Manage customer service for tournament participants, addressing concerns promptly Maintain a friendly and professional demeanor when interacting with facility patrons Exhibit proficiency in both written and oral communication Communicate event details, marketing objectives, and lodging information to relevant stakeholders Professional Expectations Work flexible hours, including nights, weekends, and holidays, depending on events Be available and prepared to travel, up to 10% of the year Attend all required meetings as directed by supervisors Demonstrate a high level of professionalism and integrity consistently Coordinate with the Athletic Director on strategic initiatives to grow tournament offerings Perform other duties as assigned by supervisors

WORKING ENVIRONMENT

The work area is well-lighted, ventilated, and heated. Occasional work outdoors where there is a potential to be exposed to various weather conditions.

PHYSICAL DEMANDS

The physical demands for this position are moderately active. Sitting, walking, standing, bending, stooping, jumping, and carrying of moderately heavy items may be required. Must be able to routinely lift fifty pounds without assistance.