Event Coordinator Position Available In Broward, Florida

Event Coordinator 3.5 3.5 out of 5 stars 200 W Fort Street, Manchester, TN 37355

Position Summary:

As an Event Coordinator you are responsible to meet with group coordinator / event hosts prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, specific guest needs, buffets, action stations, etc. Working closely with the banqueting team, they are is responsible for the execution and delivery of all events, maximizing revenue, utilization of meeting space and working to achieve or exceed the defined budgeted revenues for banquet department.

Event Coordinator Duties and Responsibilities:

Preparation of Banquet Event Orders and responsible to ensure they are issued and distributed in a timely fashion at least 2 weeks out from event. Prepare all typed materials like proposals, change forms, menus, linens, floor plans, and all other inter-departmental forms accurately. Answer banquet and outside inquiries routing them for appropriate handling. Monitor all correspondence to ensure it meets with Center policy and procedures. Respond within 24-48 hours to any Group, checking space/rates in system and communicating to book event. Calculate profit margins and food cost before formalizing event invoices. Work to ensure event is adequately staffed and prepared to ensure all aspects of the event have been cost effective and serviced both clients and center needs. Tour, inspect and monitor banquet rooms and presentations. Respond to requests for proposals for small meetings / events including set-up, food and beverage needs, rooms and audio-visual needs. Ensure accurate follow up and communication both internally and to the guest / client. Handle client complaints tactfully and promptly. Ensure that all accounts are properly updated in the banqueting system. Ensure feedback received from host / guests is passed on to all departments. Ensure a positive working relationship between all departments. Review employee performance and conducts personnel actions such as disciplinary. Arrange and manage familiarization / educational trips in line with business needs. Attending various trade shows and assigned sales trip with accurate follow up report. Maintain valid call objectives and relevant action plans for each key account/key prospect and ensure all follow up is done in timely manner. Maintains high standards of personal appearance and grooming, which include compliance with the dress code. Participate in business review meeting, sales meetings and management meetings. Any other job related to banqueting assigned by the management. Stay abreast of current trends with superior attention to detail.

Knowledge, Skills and Abilities:

1. Excellent communication skills necessary. 2. Knowledgeable at negotiating and sales. 3. Confident at presenting presentations. 4. Must be flexible to accommodate irregular or extended hours duties.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk to hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.