Assistant Director of Admissions Event Coordinator Position Available In Hillsborough, Florida

Assistant Director of Admissions Event Coordinator University of Tampa – 4.2

Tampa, FL Job Details Full-time Estimated:

$39.1K – $48.2K a year 2 hours ago Benefits Free parking Disability insurance Flexible spending account Employee assistance program Pet insurance Qualifications Mid-level Microsoft Office Public Administration Bachelor’s degree Communications Business Administration Budgeting Communication skills

Workday Full Job Description Position Details Job Summary:

The University of Tampa is seeking a dynamic and detail-oriented Assistant Director of Admissions Event Coordinator to plan, organize, and execute a wide variety of on-campus and off-campus events aimed at attracting prospective students. This position will report to the Director of Admissions. In addition, the Admissions Event Coordinator will oversee the scheduling of daily campus visits, ensuring all logistics run smoothly to provide a positive, engaging experience for prospective students and their families. This role will involve working closely with admissions counselors, student workers, campus partners and external vendors to create memorable, high-quality events that help drive enrollment at UTampa.

Key Responsibilities:

Event Planning & Execution:

Oversee the planning, implementation, and follow-up of various admissions events. Responsibilities include managing logistics, coordinating invitations, assisting with creation of marketing materials, updating web content, tracking RSVPs, managing registration and seating charts, and liaising with vendors for contracts and event-related services.

Daily Visit & Tour Scheduling:

Manage the scheduling of daily campus visits and tours. This includes booking event spaces, coordinating with catering services, and ensuring all aspects of the visit run seamlessly, especially during peak periods.

Collaboration & Communication:

Work closely with Admissions Counselors, campus departments, and external vendors to deliver exceptional guest experiences. Foster relationships with internal stakeholders to ensure alignment of event goals and objectives.

Event Logistics Management:

Coordinate the setup and breakdown of events, ensuring all materials, equipment, and arrangements are in place for each event.

Continuous Improvement:

Identify opportunities for enhancing event experiences and contribute to the development of strategies that improve student engagement and event outcomes. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Qualifications:

Minimum Education & Experience:

Bachelor’s degree in Communications, Business Administration, Public Administration, Project Management, Hospitality, or a related field. A minimum of 2 years of experience in planning and executing special events, preferably in higher education or a corporate environment. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday, SLATE and Microsoft Office. Willingness to embrace new technologies and innovative organizational practices.

Knowledge, Skills, and Abilities:

Knowledge of:

The importance of special events in higher education admissions, and how they influence prospective student decisions. Project management and event management best practices, including managing logistics and timelines for complex events. Vendor management and contract negotiation in relation to event services (e.g., catering, audio/visual equipment, transportation, etc.) Skills in:

Verbal and Written Communication:

Ability to craft clear, engaging messaging and effectively communicate with various stakeholders. Organization and Attention to

Detail:

Proven ability to manage multiple tasks, deadlines, and priorities without sacrificing quality or accuracy.

Budgeting:

Experience in preparing, managing, and adhering to event budgets.

Ability to:

Think Creatively and Strategically:

Bring fresh ideas to event planning and think outside the box while ensuring practical implementation.

Collaborate Effectively:

Work with diverse teams, including campus partners, vendors, and students, to achieve common goals and create exceptional event experiences.

Maintain Enthusiasm and Energy:

Display a positive attitude and passion for event planning, even during high-pressure times.

Build and Maintain Relationships:

Demonstrate strong interpersonal skills in managing relationships with both internal and external stakeholders.

Work Independently:

Effectively manage multiple projects and set priorities to meet competing deadlines in a fast-paced environment.

Preferred Qualifications:

Experience in higher education or large-scale event coordination. Ability to creatively solve problems and remain flexible under pressure. Required Attachments Please be sure to attach all required documents listed below in the attachment box at the bottom of the “My Experience” page of the application before continuing through the application. Though the attachment box is labeled as “CV/Resume”, more than one attachment may be uploaded. 1. Cover letter 2. Resume 3. Copy of undergraduate transcripts Work Schedule 8:30-5:00 Monday – Friday 8:00-5:30 summer schedule Monday-Thursday Evenings and weekends as needed The University of Tampa offers great benefits to include: FREE Tuition Generous paid leave Wellness initiatives 100% Employer-Funded Health Reimbursement Account 100% Employer-Paid Short & Long Term Disability Insurance 100% Employer-Funded Employee Assistance Program Discounted On-Campus Dining Meal Plans FREE On-Campus Parking FREE Access to Campus Amenities (pool, library, campus events and more) Fitness Center Pet Insurance Flexible Spending Accounts And more!