Event Planner Position Available In Orange, Florida

Description Manager of Event Planning and Strategy Loc:

Orlando / onsite / 40hrs a week Contract through November We are more than healthcare. We are a family of caregivers who see what we do as a calling and treat every person, every time as if they were a loved one. We don’t just heal what hurts. We ease minds and encourage spirits by providing a more personal level of care than ever before—physically, emotionally, and spiritually. Our mission is to Extend the Healing Ministry of Christ which starts with caring for others with uncommon compassion and going above and beyond to make those we serve, feel loved. Wellness is at the core of what we do, focusing on living a better life today and always. We want everyone to Feel Whole and we see our work as a calling. This is how we make a difference. With our whole-person care, expertise and world-class resources we strive to provide an exceptional experience for all. With hospitals and facilities in over 9 states, our consistent approach to healthcare allows us to live our mission and ensure that our communities are living fuller, healthier lives. General Summary The Manager of Event Planning and Strategy is responsible for the coordination of business events. This includes, but is not limited to: + Event experiential creation + Agenda development and recommendations + Preparation and facilitation of intention meetings with stakeholders + Event program development in partnership with the audio-visual team + Speaker database and recommendations based on event intention and scope + Preparation and proofing of written/graphic materials + Show-flow development + Pre-production meetings + Vendor/site research + Contract negotiation + Expense management + Food and beverage selection + Audio-visual management + Budget reconciliation + Event analysis and statistics, including attendee engagement Key competencies for this role include: +

Communication Proficiency:

Ability to convey ideas effectively in both written and spoken formats. +

Organization & Time Management:

Demonstrates basic skills in organizing tasks and managing time effectively. +

Collaboration Skills:

Openness to work with a team and contribute to joint objectives. +

Interaction Skills:

Basic skills in understanding and addressing feedback and concerns. +

Master of Diplomacy:

Exceptional skills in navigating high-stakes situations, making critical decisions that benefit both the project and relationships. This individual stays current on event industry trends, market climates, and competitive activities and recommends ways, among colleagues, to leverage opportunities. They demonstrate working knowledge of business and work closely with the event owner/sponsor of the project to develop the event profile (goal, responsibilities, budgets, timelines, etc.), scheduling the date of the event, securing venues, negotiating contracts, planning and coordinating the event, and frequently providing on-site management of the event. The Event Planning and Strategy Manager cultivates collaborative relationships with internal and external resources to support activities. Requirements Principal Duties and Job Responsibilities + Demonstrates through behavior AdventHealth’s core values of Quality and Service Excellence, Community Well-being, High Ethical Standards, Stewardship, and Inclusiveness. + Builds and fosters relationships to identify needs and ensure satisfaction through post-event surveys. + Sources and manages hotels and venues for international guests, staff, VIPs, and attendees, then negotiates rates and contracts, as well as airfare, ground transportation, local staffing, and local vendors. + Books and coordinates arrivals and departures, meeting spaces with AV and F& B requirements, and social activities, including dinners and special events. + Procures and organizes all vouchers, tickets, credentials, and itineraries for confirmed services. + Develops measurement framework, as well as tracks and reports on KPIs for each event. + Proposes new ideas to improve the event planning and implementation process. + Negotiates with vendors to achieve the most favorable terms for goods and services. + Co-manages vendor relationships (agencies, vendors, caterers, etc.). + Requires three vendor quotes prior to selection. + Manages and updates preferred vendor list for respective division. + Subject matter expert on new event industry-related trends. + Provides Event Director with solutions to issues that arise in real-time. + Expert in cross-function of internal partners to leverage efficiency in event planning needs. + Subject matter expert on using CVENT technologies (or other relatable technology) for event registration. Knowledge and Skills Required + Excellent communication skills (verbal and written). + Flexibility and adaptability to change. + Strong attention to detail. + Highly organized with project-management experience. + Understanding of digital media trends and technology tools. + Ability to work well within a team that is cross-functional and located in different offices. + Proficient in the Microsoft suite of software (Word, Excel, and PowerPoint). + Experience working with hotel management, catering services, and vendors. + Experience managing all aspects of larger meetings, events, and conferences. + Experience with negotiating hotel/venue and vendor contracts. + Ability to interface with senior executives and VIPs. + Ability to work independently without supervision, be self-directed, and demonstrate initiative. + Ability to be creative and innovative. Knowledge and Skills Preferred + Flexible schedule and some travel required during certain time periods. + Ability to work collaboratively with others. + Strong teamwork skills required. + Excellent ability to establish rapport with others and ability to build strong interpersonal relationships. + Great service with positive energy. + Exhibits good judgment and decision-making skills. Education and Experience Required + BS or BA in Marketing, Communication, Business and/or related field AND minimum of five years of experience. Innovation starts with people.® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .