Events Planner Position Available In Orange, Florida

Events Planner

TOWN OF OAKLAND – 2.2

Oakland, FL Job Details Part-time From $20 an hour 13 hours ago Qualifications Writing skills English Mid-level High school diploma or GED Driver’s License Rally (agile software) Contracts Computer skills Budgeting 2 years Time management Full Job Description

WORK OBJECTIVE

Under general supervision, the Event Planner is responsible for coordinating, implementing, and evaluating large-scale, Town-sponsored events and festivals that create enjoyable, inclusive experiences for Oakland residents and visitors. The role also includes developing and maintaining sponsorship relationships to support event programming and ensure financial sustainability.

ESSENTIAL RESPONSIBILITIES

The following responsibilities and duties have been provided as examples of essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change, or rescind work assignments as needed. Submits for approval all planned events and programs, and venue selections including budgeted spending limits. Oversee all logistics related to assigned events, including supervision of vendors, contractors and other departments as it relates to specific programs and activities. Prepare all records, including use agreements (contracts) and vendor forms. Composes correspondence, including information for residents and vendors. Initiates and reviews approved contracts for event services. Coordinates and arranges appropriate facilities, labor, equipment and material in the set up and break down of event logistics. Obtains financial sponsorship for events by soliciting vendors and corporate underwriting and inkind donations. Maintains each event budget, prepares and provides reports. Partners with Creative Content Coordinator to create and design marketing materials, press releases, and event communications. Promotes and markets each assigned event to ensure distribution reaches entire community and beyond, on an individual basis and/or in collaboration with other Town departments. Performs other related duties as assigned.

KNOWLEDGE

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ABILITIES

Ability to manage contracts and projects under deadlines Ability to establish and maintain effective working relationships with employees, consultants, and vendors Ability to communicate clearly and concisely, orally and in writing Ability to identify and resolve problems in a timely manner High focus on customer service and solving conflicts, treating clients and coworkers with respect Aligns work with Town of Oakland strategic goals and represents the Town positively and professionally in public Knowledge of time management with a focus on achieving immediate results. Solid project management, event planning logistics, and budget knowledge. Ability to manage and prioritize multiple projects and related resources. Ability to rally volunteers, peers and Town personnel to assist and commit to the success of related events. Strong computer skills. Ability to analyze and prepare data for reports. Ability to work nights, weekends, and holidays depending on event needs. Contributes to a positive environment that fosters creativity and out of the box thinking.

LANGUAGE SKILLS & ABILITIES

Ability to read and comprehend simple instructions, short correspondence, and memos; ability to write simple correspondence; ability to effectively present information in one-on-one and small-group situations to community groups, clients, and other Town employees; required to be sufficiently proficient in English to be able to communicate effectively.

MATHEMATICAL SKILLS & ABILITIES

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITIES

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS & ABILITIES

To perform this job successfully, an individual should have knowledge of database software; internet software; spreadsheet software and word processing software.

PHYSICAL REQUIREMENTS

Requires sedentary work involving standing or walking for long periods, sitting for long periods, exerting up to 10 pounds of force on a regular basis, and moderate dexterity in operating office equipment. Occasionally you may need to lift up to 25 pounds. The position requires normal visual acuity and field of vision, hearing and speaking abilities.

ENVIRONMENTAL REQUIREMENTS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts; outside weather conditions and vibration. The noise level in the work environment is moderate to loud.

EDUCATION

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EXPERIENCE

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LICENSES

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CERTIFICATION

Education High school diploma or recognized equivalent certification. Experience Two years of experience in Recreation and Leisure activities, Special Events, or a related field. Licenses | Certification Must possess a valid Florida Driver’s License with a clean driving record acceptable by most automobile insurance companies. About

TOWN OF OAKLAND A

day spent in the Town of Oakland will take you back in time to the old, quaint Florida of yesterday – even as new residents begin to discover what just a few have known for generations. Due to growth in Orange County, maintaining Oakland’s small-town character as “Nestled Among the Oaks” has been one of its most difficult challenges – and greatest accomplishments. While new homes have been built in Oakland over the last several years, Oakland remains a quaint, unhurried community not unlike it was in 1887, when the town was incorporated. Tree-lined roads are nostalgic reminders of an era when life was simple, and everyone knew their neighbors.