Development Coordinator – Jupiter, FL Position Available In Palm Beach, Florida

Development Coordinator•Jupiter, FLJob no:536177Work type:

Staff Full-TimeLocation:

Palm BeachCategories:

Communications/Public Relations/Marketing, AdvancementDepartment:

37010400•

SR-HA-ADVANCEMENTClassification Title:

Development CoordinatorClassification Minimum Requirements:

Bachelor’s degree or an equivalent combination of education and experience.

Job Description:

The Development Coordinator plays a pivotal role in supporting the Advancement Department (75%) and the Communications Department (25%) at The Herbert Wertheim UF Scripps Institute for Biomedical Innovation and Technology, part of the University of Florida. The Coordinator is responsible for managing multiple high-level strategic initiatives and will work across both teams to handle a variety of strategic and administrative functions. This role reports to the Executive Director of Advancement with some oversight by the Director of Communications. Occasional driving and travel are expected as part of the job duties.

THE GOLD STANDARD

CULTUREAt UF Advancement we are committed to The Gold Standard Culture and live it through:

Our Vision:

To be ranked among the best, as measured by

Voluntary Support of EducationOur Mission:

To be a catalyst in securing and managing private support for university priorities

Our Values:

Excellence•Strive for greatness as an institution that brings out the best in each individual.

Discovery and Innovation•Collaborate on the uncharted frontiers of knowledge to seek truth and make the world a better place.

Inclusion•Celebrate differences in identities, thoughts, and abilities, and seek to provide equitable access to opportunity.

Freedom and Civility•Embrace the freedom to inquire and express ideas without condemnation, and to show respect for the right of others to do the same.

Community•Create a safe, welcoming community and a shared purpose that builds a sense of belonging and togetherness.

Stewardship•Show respect for those who came before us, responsibility for those now with us, and the commitment to leave a just and habitable world for those who come after us.

Donor Relations and Strategic Initiatives:

A significant portion of this role focuses on strengthening donor relationships, supporting strategic fundraising initiatives and organizing events. Key responsibilities include coordinating donor visits, pulling gift reports, overseeing the gift acknowledgment processes and assisting in the planning and execution of donor events. Duties include but are not limited to:

Assist with budget preparation and tracking.

Collaborate with Data Services, Prospect Strategy and Research, and other operational teams to maintain accurate donor records, update databases, and extract, compile, and analyze data. Produce reports and insights that support strategic initiatives, measure fundraising performance, and evaluate ROI.

Manage the donor tour process:

ensure accurate scheduling, create itineraries and draft donor profiles.

Plan and coordinate

Ambassadors Council Meetings:

prepare agendas, presentations, meeting logistics and minutes.

Event Coordination:

management of all logistics, mailing lists, printing, receive and track RSVPs, ensure all event details are handled efficiently and accurately.

Coordinate event vendors including managing new vendor registrations and event logistics timelines.

Prepare event planning and meeting materials including agendas, itineraries, programs, presentations, nametags, check-in list, shot list, tent cards and giveaways.

Ensure that the appropriate donor data is entered into the CRM for tracking purposes.

Organize and archive post-event photos for social media, web, donor stewardship.

Fund management: Regularly communicates with the Assistant Director of Operations, CFO and faculty regarding the creation of funds, to confirm receipt of gifts, report fund balances or ransfers.[]{style=”font-size: 7pt; font-family: ‘Ti”}