Events Coordinator Position Available In Muscogee, Georgia

Events Coordinator National Infantry Museum Foundation 1775 Legacy Way, Columbus, GA 31903 Job Description- Events Coordinator

• Full Time
• Salaried /Non-Exempt The Event’s Coordinator manages weekday and weekend events that require a friendly and knowledgeable representative, to assist with the sale, coordination, and execution of the event. Duties and Responsibilities
• Performs as a member of the Events Department – reports to the Director of Events
• Sells events and generate new ideas for creating opportunities to increase client base.
• Engage previous clients to rebook past events or to create new events.
• Prepares Monthly reports assigned by Director.
• Inputs leads information into system, creates informational dialogue, schedules onsite meeting, books the event, creates folders, orders all requests for booked event, processes payment.
• Receives finalized information for timelines or extra needs and provides Events Specialist with necessary information for them to execute the event.
• Maintains the highest level of quality customer service with walk-in appointments and the POCs of events to ensure their satisfaction, including correspondence via phone, email, and in-person appointments.
• Maintains data management of the Events Department via Gather (booking software), shared drives, calendar requests, folder maintenance, etc.
• Maintains and prepares folders for Catering Meeting to include checking that all requests are completed and in proper date/time order.
• Assists in creating and disseminating various reports for the Events Department, to include the physical wall calendar, Monday/Wednesday/Friday Function Agenda and Credit/Debit monthly reports. Maintains the Events, Best Practices Manual, the Weekly Report email list, and Function Agenda Macro.
• Coordinates with other departments or agencies as required, including the IT Department, Theater & Concession Staff, Education, Volunteers, Valley Hospitality, Army, and Development.
• Accepts and processes payments for room and rental equipment. Knowledge, Skills, and Abilities Planning and organization Decision-making skills Creative thinking Verbal and Written communication Leadership skills Time management Networking skills Attention to detail Sound knowledge of vendor management
• Adaptability Interpersonal skills Job Requirements
• Must be able to lift 20 pounds and move at a rapid yet professional pace to prepare and tear down event spaces.
• Requires exceptional organizational skills, and the ability to prioritize with great attention to detail.
• Requires high energy and the stamina necessary to oversee a busy event calendar with accuracy, while under pressure. Maintains positive and professional energy while communicating with multiple departments, patrons, and board members.
• Ability to work nights and weekends as needed.

Job Type:

Full-time Pay:

$35,600.00 per year

Benefits:

Dental insurance Flexible schedule Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Evening shift Holidays Monday to Friday Weekends as needed

Work Location:

In person