Assistant Director of Donor Relations Position Available In Franklin, Massachusetts

Assistant Director of Donor Relations
General Summary
Reporting to the Director of Donor Relations, the Assistant Director of Donor Relations develops and executes events and initiatives that further donor recognition and engagement. Primary Duties and Responsibilities
Events
Execute all aspects of donor recognition events such as the 1797 Society Reception, the 1902 Society Dinner, and the President’s Dinner.
Collaborate with colleagues and the Academy Events Manager to plan and execute on-campus donor recognition and engagement opportunities, such as on-campus building dedications, tours, and other donor engagement events. Assist with the development, planning, and execution of off-campus donor engagement events and other activities. Secure off-campus venues for assigned events, negotiate and oversee contracts, liaise with hosts, manage event logistics, and remain within budget parameters. Ensure the accuracy of database extracts for invitation lists and review lists with appropriate Advancement staff.
In close collaboration with the Communications Office, ensure the timely development and distribution of invitations and program materials, both virtual and print.
Work closely with Advancement Digital Events Coordinator to build and monitor event web pages and registration processes.
Develop event program, schedule, seating charts and detailed run-of-show for all assigned events, including clear timelines and delineation of responsibilities. Serve as the onsite event manager as needed.
Work closely with Advancement colleagues to coordinate the event participation of the Head of School and/or Board of Trustee members as needed.
Collaborate with Communications and Advancement colleagues to identify event speakers and visual presentations. Track and analyze event attendance and provide follow up to event attendees and non-attendees as needed. Collaborate with Advancement staff to create the annual events calendar to include donor relations events.
Donor Recognition
Assist with donor relations activities such as ordering gifts or other materials and maintaining inventory as requested. Manage and coordinate the production and installation of recognition plaques and memorials.
Assist the Director with the development of a system for tracking named spaces.
Design, order, and coordinate donor recognition activities such as annual holiday cards, birthday cards, and special customized gifts for donors.
Assist with writing, updating, and distributing stewardship communications internally and externally.
Other duties as assigned
Job Specifications
Bachelor’s degree required
1 – 3 years of experience in event management or similar work-related industry Ability to manage and coordinate with event venues and hosts
Proficiency with MS Office Suite, integrated databases, email marketing programs, and willingness to learn specialized software for scheduling, project management and event management Excellent verbal and written communication skills
Strong interpersonal skills with ability to develop and maintain collegial relationships and have a strong customer focus
Attention to detail, accuracy
Ability to work simultaneously on multiple projects and manage competing priorities
Excellent analytical and problem-solving skills
Ability to think creatively and offer new ideas to enhance the guest experience and programming
Ability to work independently and collaboratively as part of a team
A high level of integrity and a strong work ethic
Ability and willingness to travel and to work occasional weekends and evenings
Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community
Ability to manage and sensitivity to highly confidential information Physical Job Demands
Close visual acuity to analyze data and figures and to view a computer terminal
Ability to sustain substantial movements of the wrist, hands and/or fingers
Ability to occasionally lift, carry, push, pull or otherwise move objects up to 10 lbs
Ability to occasionally stoop, kneel or reach
Working Conditions
The worker is in an office environment, and while in the office is not substantially exposed to adverse environmental conditions. While traveling, the worker is subject to outside environmental conditions.
Disclaimer
The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.
Special Instructions for Applicants
Application materials must include:
A cover letter summarizing interests and qualifications
A complete resume or curriculum vitae.
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SIGN-ON BONUS

•The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment.