Event Coordinator Position Available In Durham, North Carolina

Event Coordinator Bobby Jones Links – 3.1 Durham, NC Job Details Full-time $50,000 – $60,000 a year 21 hours ago Benefits Dental insurance Vision insurance 401(k) matching Qualifications Sales Catering Event planning Mid-level Microsoft Office Bachelor’s degree POS Organizational skills 1 year Communication skills Full Job Description Hope Valley Country Club is seeking an enthusiastic and detail-oriented Events Coordinator to join our hospitality team. This position is responsible for booking, planning, detailing, and executing private events, including social functions, weddings, member events, and corporate gatherings. The ideal candidate thrives in a fast-paced, service-focused environment and brings strong organizational and interpersonal skills to the role.

Key Responsibilities:

Sales & Client Coordination Actively promote and sell private events including weddings, celebrations, meetings, and club functions Respond to event inquiries and conduct site tours with potential clients Develop and maintain strong relationships with members and prospective clients Prepare and present detailed proposals, contracts, and event estimates Event Planning & Detailing Consult with clients to understand event objectives, budget, timeline, and preferences Coordinate all aspects of event logistics including menu planning, décor, rentals, linens, and AV Draft and manage Banquet Event Orders (BEOs), diagrams, and timelines Ensure accurate and timely communication with culinary, service, and operations teams Room Layouts & Event Design Design room layouts and floorplans based on event type and client vision Work with internal teams to execute setups according to diagrams and client expectations Manage event aesthetics and ensure all room setups meet HVCC quality standards Menu Planning & Execution Collaborate with Executive Chef and culinary team on custom and standard menu selections Confirm dietary accommodations, buffet vs. plated needs, and special requests Attend and oversee events to ensure flawless execution, client satisfaction, and service excellence

Qualifications:

Bachelor’s degree in Hospitality Management, Event Planning, or related field preferred 1-3 years of experience in event coordination, catering sales, or club/private venue setting Knowledge of catering operations, menu design, and event lifecycle required Proficiency with Microsoft Office, POS/BEO systems , and diagramming tools (AllSeated, Social Tables, etc.) Strong communication, organization, and multitasking skills Willingness to work evenings, weekends, and holidays as needed

Compensation & Benefits:

Competitive salary based on experience Health, dental, and vision insurance options 401(k) with club match Club dining and golf privileges Opportunity to grow within a dynamic hospitality environment

About Hope Valley Country Club:

Established in 1926, Hope Valley Country Club is a premier private club located in Durham, North Carolina. With a reputation for excellence in service, dining, and event execution, HVCC is proud to host a wide variety of private and member events throughout the year. The Events Coordinator plays a key role in delivering the elevated experiences that define our club culture. Hope Valley Country Club is seeking an enthusiastic and detail-oriented Events Coordinator to join our hospitality team. This position is responsible for booking, planning, detailing, and executing private events, including social functions, weddings, member events, and corporate gatherings. The ideal candidate thrives in a fast-paced, service-focused environment and brings strong organizational and interpersonal skills to the role.

Key Responsibilities:

Sales & Client Coordination Actively promote and sell private events including weddings, celebrations, meetings, and club functions Respond to event inquiries and conduct site tours with potential clients Develop and maintain strong relationships with members and prospective clients Prepare and present detailed proposals, contracts, and event estimates Event Planning & Detailing Consult with clients to understand event objectives, budget, timeline, and preferences Coordinate all aspects of event logistics including menu planning, décor, rentals, linens, and AV Draft and manage Banquet Event Orders (BEOs), diagrams, and timelines Ensure accurate and timely communication with culinary, service, and operations teams Room Layouts & Event Design Design room layouts and floorplans based on event type and client vision Work with internal teams to execute setups according to diagrams and client expectations Manage event aesthetics and ensure all room setups meet HVCC quality standards Menu Planning & Execution Collaborate with Executive Chef and culinary team on custom and standard menu selections Confirm dietary accommodations, buffet vs. plated needs, and special requests Attend and oversee events to ensure flawless execution, client satisfaction, and service excellence

Qualifications:

Bachelor’s degree in Hospitality Management, Event Planning, or related field preferred 1-3 years of experience in event coordination, catering sales, or club/private venue setting Knowledge of catering operations, menu design, and event lifecycle required Proficiency with Microsoft Office, POS/BEO systems , and diagramming tools (AllSeated, Social Tables, etc.) Strong communication, organization, and multitasking skills Willingness to work evenings, weekends, and holidays as needed

Compensation & Benefits:

Competitive salary based on experience Health, dental, and vision insurance options 401(k) with club match Club dining and golf privileges Opportunity to grow within a dynamic hospitality environment

About Hope Valley Country Club:

Established in 1926, Hope Valley Country Club is a premier private club located in Durham, North Carolina. With a reputation for excellence in service, dining, and event execution, HVCC is proud to host a wide variety of private and member events throughout the year. The Events Coordinator plays a key role in delivering the elevated experiences that define our club culture.