Associate Director, University Events Position Available In Forsyth, North Carolina

External Applicants:

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

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Current Employees:

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Job Description Summary Summary:

Serves senior-level administration with planning, execution, and management of campus events for which the Office of University Events has primary responsibility.

Job Description Essential Functions:

Oversees event execution for University strategic events, to include menu planning, rental orders, décor, invitations, responses, seating assignments, briefings and coordination of services. Responsible for guest’s experience and safety. Dedicated to maintaining the highest level of professional event production. Oversees event communication and briefings to Wake Forest University Administrators including President’s Office, Trustees, Senior Leadership, and distinguished guests. Develops strategic event concepts to achieve University Event’s goals, builds audience databases and executes program content in collaboration with all University experts. Oversees budgets, requests for proposals, and negotiates vendor contracts for necessary services. Implements and partners with event team for campus-wide events including, but not limited to, Commencement, Convocations and other University Events Manages and ensures that event processes are utilized for each event planned/generated by the Office of University Events and University Marketing and Communications. Directs the organization and inventory systems within the event department. Supports the event policy and procedures which impact Wake Forest Facilities and Safety committees. Procurement and annual reporting lead of all internal facilities work orders, transportation and parking requests, security requests, and catering orders for all University Events. Attends university events sponsored and/or supported by the University Events office and performs duties as assigned. Contributes to the University Marketing and Communications team as a creative partner and logistical lead on event projects.

Required Education, Knowledge, Skills, Abilities:

Bachelor’s degree plus five years of direct experience with professional event production or marketing. Knowledge of event planning strategies, processes, and available resources. Ability to master University policies, practices and procedures. Ability to communicate effectively, both verbally and in writing in a diverse community. Ability to organize and lead university committees or cross-disciplined teams while maintaining a professional demeanor and generating confidence. Ability to prioritize multiple projects while under pressure and with demanding deadlines. Exceptional organizational skills, a detailed manager and a resourceful problem-solver. Self-motivated, proactive and committed to continuous improvement Ability to maintain confidentiality in all matters. Proficiency in Word, Excel, Google, and CVENT and other relevant software. Ability to work evenings and weekends as required. Should be able to meet the requirements of the university’s automobile insurance.

Preferred Education, Knowledge, Skills, Abilities:

Experience in an academic setting. Understanding of protocol and etiquette standards. Ability to make decisions on sensitive, confidential issues to ensure positive outcomes for Wake Forest University.

Accountabilities:

Responsible for own work.

Physical Requirements and Environmental Conditions:

Sedentary work primarily involving sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. Moving about to accomplish tasks or moving from one worksite to another. Adjusting or moving objects up to 50 pounds in all directions. Medium work that includes moving objects up to 50 pounds. No adverse environmental conditions expected.

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee’s supervisor. Additional Job Description Time Type Requirement Full time Note to

Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment. Equal Opportunity Statement The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status. Accommodations for Applicants If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.

About WFU:

Wake Forest University, formed in 1834, has experienced decades of growth and innovation. WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs. The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty. It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount. Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto “Pro Humanitate,” as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school’s founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.

The University is comprised of:

the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus. Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1. Wake Forest employs approximately 2,772 full and part-time faculty and staff. Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC). Since its founding, the university has adopted the motto “pro humanitate,” which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative. Winston-Salem, North Carolina Wake Forest is located in Winston-Salem, North Carolina, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina. Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene. Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family. Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town.