Performing Arts Manager Position Available In Pasquotank, North Carolina

Performing Arts Manager 4.2 4.2 out of 5 stars 1208 N Road St, Elizabeth City, NC 27906

About COA:

College of The Albemarle, located in Elizabeth City, North Carolina, is the state’s first community college, founded in 1961. We strive to transform lives by inspiring and empowering individuals and communities of our seven-county service area. Through our four locations, we provide quality college transfer and career and technical education to residents in northeast North Carolina. Description •This position is open until filled•Priority review date: July 7 Current status – Accepting applications Position Subject to Availability of Budgeted Funds Salary based on experience. The role of COA’s Performing Arts Center (PAC) Manager is to be engaged in all aspects of the center to include sponsorship development and sales, box office operations and ticket sales: the annual Theatre series – usually five to six shows per year; the management of all rental events in the PAC; providing technical support such as lighting and sound operations for all college and theatre-related events, both on and off campus and supervision of the part-time theatre assistant, work study students and all volunteers. This position will include working nights and weekends. The COA PAC Manager receives supervision from the Chief Operations Officer. Examples of Duties Share supervision of the Operations Administrative Assistant. Develop volunteer programs, providing supervision and training to volunteers, with a volunteer base that could be as many as 50-70 members. Secure contracted employees, training and supervising them during pre-production hours and during production hours. Provide supervision and oversight of all projects and cleaning of the Performing Arts Center. Management of the PAC Box Office and all aspects of ticket sales for all shows which includes the ability to prepare sales and attendance reports after each show and as needed. Monitor phone lines, outgoing messages and other communication lines including Facebook posts, and mass emails to ensure immediate and comprehensive informational updates. Provide specific information and assistance to the general public regarding PAC events and general information and direction regarding College policies and procedures. In collaboration with the Marketing Department, create promotional posters and flyers for promotion of all theatre events. This includes providing all information necessary for show programs, ad copy and yearly theatre season brochures. Maintain PAC patron email and mailing lists, and send out timely promotional material regarding season shows and events. Furnish information for promotion of PAC events and shows to Communications and Marketing department. This could also include preparing and disseminating bulk mailings of promotional materials and collaborating with local businesses, clubs and public schools to promote shows to local residents and to ensure community awareness. Maintain contacts with local media outlets and furnish information for promotion of PAC events and shows. This could also include preparing and disseminating bulk mailings of promotional materials and collaborating with local businesses, clubs and public schools to promote shows to local residents and to ensure community awareness. Develop and maintain the PAC master calendar. This will include all the college’s needs, facility use agreements with outside agencies, College of The Albemarle Student Theater (COAST) productions and any PAC productions. Coordinate grant writing when appropriate. Maintain and provide statistics and other necessary information, and provide other administrative support. Keep accurate accounting of sales in regards to ticket purchases and in departmental business. This includes submitting daily reports to the College’s Business Office for accounting purposes and preparing check requests, requisitions, deposits and other reports as needed. Supervise and schedule part time box office personnel to assist with daily administrative duties, technical support and facility management. In collaboration with the Chief Operations Officer, develop departmental unit action plan and budget for the PAC. This includes monitoring expenses and the overall management of fiscal reconciliations. Work with general public and other college departments providing information in regards to facility use/rental agreements, including approval, confirmation and execution of such agreements. This also requires anticipating and understanding the renters’ needs including, sound and lighting equipment, operational staff, auxiliary spaces including dressing rooms, green rooms etc., scheduling security and maintenance and personally overseeing events from load in to load out, to ensure proper and effective execution. Coordinate and prepare contracts with custodians and security for all rental events. Prepare the PAC for all performances, rentals, graduations and other events including checking all equipment is working properly and that the facility is clean, functional and ready for the event. Seek out, negotiate, prepare and review contracts with potential acts. This includes all contracting, rider negotiations, hotel and B-N-B negotiations, meals for any potential act. Prepare the PAC for all performances, rentals, graduations and other events including checking all equipment is working properly and that the facility is clean, functional and ready for the event. Organize and maintain all areas related to the PAC including the costume room, prop rooms, green room, dressing rooms, lobby, workshop, shed, classrooms and other areas within the center. Effectively evaluate and recommend necessary repairs for the PAC based on cost, necessity and time. Maintain an active role in College of The Albemarle’s operations, including serving on various committees and providing assistance and support to further the mission of the College. Develop the annual sponsorship levels for the Performing Arts and COAST productions scheduled for the year. Responsible for the sales and marketing of the current year sponsorship levels to outside companies and individuals throughout the college’s service area. This requires face-to-face sales with potential customers. Closely work with the other 3 campus locations on scheduling events and promoting the College with performances at those locations to include Dare, Currituck and Edenton-Chowan campus locations. Ensure compliance on legislation in regards to health, fire safety and licensing laws. Maintain an active role in College of The Albemarle’s operations, including serving on various committees and proving assistance and support to further the mission of the College. Perform other duties as assigned.

Typical Qualifications Required :

Bachelor’s degree in office systems technology, business administration, or a related field from a regionally accredited college or university. Three years of experience with planning, promoting and organizing special events. Minimum of three years experience in sales and marketing.

Preferred :

Master’s degree in office systems technology, business administration or a related field from a regionally accredited college or university.

Knowledge, Skills & Abilities Knowledge of:

Principles of theatre and performance operations and programming. Sales and marketing Basic theatre lighting, sound equipment and stage setup. English usage, spelling, grammar and punctuation. Writing and reporting techniques. Basic accounting principals.

Skills:

Demonstrated capabilities in using various computer software, including MS Word and Excel. Strong interpersonal skills, good people skills and communication skills. Must be creative, work independently and maintain confidentiality.

Ability to:

Maintain mental capacity that allows the capability of: Making sound decisions Demonstrating intellectual capabilities Work with little direct supervision Communicate clearly and concisely, both orally and in writing. Managing personnel and working collaboratively College of The Albemarle is an Equal Opportunity Employer and seeks candidates who reflect the diversity of our region. In striving to create and sustain a welcoming learning community for all members, employment decisions shall be made without regard to race, national origin, color, religion, sex, disability, age or political affiliation. Employment with College of The Albemarle is contingent upon the satisfactory results of background and reference checks. College of The Albemarle does not provide work visa sponsorships. To be considered for employment, applicants must be permitted to legally work in the United States without employer sponsorship. College of The Albemarle (COA) is committed to providing equal opportunity in admissions, education, and employment. COA prohibits discrimination or harassment based on race, color, national origin, sex, age, religion, disability, veteran status, genetic information, or any status protected by law. Inquiries regarding non-discrimination policies may be directed to:

Employees:

Ella Fields-Bunch, Director, Human Resources | 252-335-0821 ext. 2236 | ella_bunch44@albemarle.edu

Students:

Kris Burris, Vice-President, Student Success and Enrollment Management | 252-335-0821 ext. 2251 | kris_burris76@albemarle.edu Retirement, Health Insurance., Holidays, Annual/Sick Leave