Administrative & Events Coordinator (Part-time) Position Available In Stanly, North Carolina

Administrative & Events Coordinator (Part-time) 3.6 3.6 out of 5 stars 300 Circle Dr, Albemarle, NC 28001 JOB Supports the day-to-day operations of the City of Albemarle Economic Development department and Albemarle Downtown Development Corporation (ADDC). This position reports directly to the Main Street Manager, with additional support to the Economic Development Director as needed. This role focuses on marketing and coordinating events and activities in Downtown Albemarle and administering programs for Albemarle Downtown Development Corporation. The position requires a passion for public interaction and exceptional customer service. The employee will follow and successfully complete tasks and projects as identified in the City’s Strategic Plan, and the Albemarle Downtown’s plan of work.

About Albemarle Downtown Development Corporation (ADDC): Albemarle Downtown Development Corporation is a 501(c)(3) and a designated North Carolina Main Street organization who, with the support of the community, works hard to make downtown Albemarle a vibrant and inviting home for locally owned businesses and residents.

About the

Position:

The Administrative and Events Coordinator is a twenty (20) hour per week, part-time role responsible for managing office-based administrative tasks, coordinating events, and assisting with social media and marketing activities within the business. The role involves handling day-to-day administrative duties, assisting with event organization and ensuring a smooth logistical execution, as well as contributing to the management of social media accounts and marketing initiatives. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively to support the overall efficiency and success of the business.

EXAMPLE OF DUTIES

Implements and manages programs and projects that meet the objectives of the City of Albemarle’s Strategic Plan and Albemarle Downtown’s annual plan of work by utilizing the Main Street pillars of Promotion, Economic Vitality, Design and Organization as an integral foundation for downtown economic development.

Assist the City Main Street Manager in planning, managing and staffing all downtown events presented by the City of Albemarle and the ADDC. Most events take place in the evenings and/or on the weekends.

Assist in obtaining and retaining event sponsors, partnerships, and investors.

Assist with management of ADDC social media and marketing initiatives.

Create and distribute general correspondence, memorandum, reports, schedules, contracts, press releases, and other material related to downtown promotions and communications.

Maintains list of individuals who have provided Starting A New Business In Albemarle intake forms; disseminates new intake forms to Director and Main Street Manager.

Creates and maintains available downtown building and property listings, editing information as needed to ensure accuracy.

Assist with marketing efforts by creating visually engaging materials using Canva, Microsoft Publisher, and other graphic design software. Design content for digital and print media, including flyers, social media graphics, newsletters, and promotional materials, in alignment with organizational branding and communication goals.

Assist with tasks related to monthly meetings of the ADDC Board of Directors, and committees.

Assist in overseeing volunteer recruitment, scheduling, training, and appreciation initiatives.

Attends board meetings of the ADDC and transcribes meeting minutes. Prepares board meeting packets, publishes legal notices and provides administrative support to the ADDC at Board Meetings and as needed for ADDC events and programs.

Assist in rental management of Market Station, including scheduling facility tours, following up with interested renters to answer questions, and taking payments on behalf of the Albemarle Downtown Development Corporation.

Manage Stanly County Farmers Market annual vendor registration, regular vendor communications/attendance, and social media promotion.

Assist with taking orders for memorial brick pavers including ordering the bricks and scheduling installation. Develop and maintain an inventory of existing memorial bricks.

The above list of duties and responsibilities is intended only as an illustration of the various types of work that are to be performed. The omission of specific duties does not exclude them from the position if the work is similar or related to the position.

Skills:

Strong organizational skills with the ability to prioritize duties and tasks.

Ability to organize, multi-task and handle varied assignments.

Thorough knowledge of office practices and procedures including familiarity with Microsoft applications, Outlook, and Google applications.

Experience with social media including Facebook, Instagram, and email newsletter marketing.

Demonstrated experience with Canva, Microsoft Publisher, or other graphic design software for digital and print media.

Experience with WordPress, WIX and GoDaddy website design and management.

Strong customer service and people skills, with attention to detail.

Ability to help plan and execute logistics of large-scale community events.

SUPPLEMENTAL INFORMATION

Physical requirements include the ability to perform basic life operational functions and sedentary work.

Ability to handle long periods of standing during events.

Ability to lift and carry up to 25 lbs.