Bookstore Administrative Manager Position Available In New York, New York

Bookstore Administrative Manager Housing Works – 3.5 New York, NY Job Details $40,000 – $45,760 a year 3 hours ago Benefits Paid time off Qualifications Microsoft Excel Sales Customer service Salesforce Mid-level Microsoft Office Administrative experience POS Organizational skills Events management Full Job Description Housing Works requires employees working in our Health Services division to be fully vaccinated against COVID-19, unless approved for a legal accommodation. If you need an accommodation for any reason, including related to this job requirement, please contact Human Resources. Job candidates should be aware that scammers may pose as employers and create fake job postings in order to extract personal information from individuals for financial gain. Housing Works will never ask job candidates for personal information, such as social security numbers or bank account details, over the phone. If you suspect that a job posting may be fake or wish to confirm that a job posting from Housing Works is genuine, please contact us at Housing Works was founded in 1990; With a long-term commitment to AIDS advocacy. Housing Works established New York State’s first harm reduction-based, OASAS-licensed outpatient drug treatment program. Other services include Health Home care management, behavioral health, and syringe exchange programs. A pioneer in the social entrepreneurship movement, Housing Works operates 10 high-end thrift shops in Manhattan and Brooklyn and a much-loved Bookstore Cafe in Soho. For more information, visit www.housingworks.org Housing Works fights for funding and legislation to ensure that all people living with

HIV/AIDS

have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services.

Benefits:

We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and text books. Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Housing Works complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Housing Works also does not request prior salary information during the hiring process. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. This position is included in a bargaining unit of Housing Works’ New York City employees represented by a labor union known as the Retail Wholesale and Department Store Union (“RWDSU”). Accordingly, the RWDSU has the exclusive right to bargain over the terms and conditions of employment related to this position and this position may become covered by the terms of a collective bargaining agreement (a “CBA”) between Housing Works and the

RWDSU Compensation:

$40,000 – $45,760 Commensurate with experience

Overview:

The Bookstore Administrative Manager will provide administrative support to all facets of the Housing Works Bookstore, focusing mostly on Private Events. They will be involved in all aspects of sales and operations for Private Events, with a goal to bring in new business, respond to inquiries, interface with clients, and provide tours of the venue. This position will work closely with the Director of the Bookstore and Marketing team to generate new revenue streams for the Bookstore. This position will also have an HR element and will assist with recruitment, interviewing and assisting with the management of the Bookstore Ready For Work and Justice Initiatives interns.

Responsibilities:

Primary job responsibilities include: Handle inquiries, process new quotes, and contracts for private and other events held at the Bookstore, including public/author events Host tours for potential clients Run final meetings/walkthrough with clients Maintain the inquiry log and accurate event records in Salesforce Keep event calendar updated Responsible for staffing all private events, managing/training per diem event staff, and approving timecards to per diem event staff Responsible for post-event summaries and P&Ls Assist with all logical aspects of event production, execution and work as a venue manager in the absence of per diem staff Assist with marketing and social media efforts promoting all events in the Bookstore Assist with administrative tasks surrounding Bookstore fundraisers Researches and implements other revenue streams for the Bookstore. This includes grant applications and alternative format events. Assists with recruitment and interviewing for Bookstore staff. Works with Volunteer Coordinator, Bookstore Store Manager and Oline on the management and development Bookstore of interns from Ready For Work and Justice Initiatives. Secondary job responsibilities include : Maintain and communicate a continuous and recognizable standard of event execution, services and goods Maintain accurate inventory of beverages and events equipment Place and receive orders, including beverage and rental and check for accuracy Organize and maintain events storage areas, facilities and storage upkeep Track and follow-up on all equipment and facilities maintenance Maintain professional and technical knowledge by attending training meetings/sessions and through independent study. Be a Housing Works Ambassador by knowing and communicating the Mission Statement, outreaching to the community, and participating in a minimum of four direct actions per year aimed at ending the twin crises of homelessness and

HIV/AIDS.

Perform other duties as directed by your supervisor, VP of Retail and Marketing, CRO, President and Thrift Shop board members Minimum Requirements Experience in event management or event sales preferred Knowledge of Microsoft Office with proficiency in Excel Knowledge of Salesforce or other CRM database preferred Knowledge of Square or other POS system preferred Some flexibility in hours/scheduling required; including occasional weekends, evenings, and holidays The following additional competencies are viewed as important to success in this position: Self-starting, self-motivating mindset Excellent customer service skills Excels under pressure in a fast-paced environment Excellent organizational skills and attention to detail Ability to work independently with little supervision with a hands-on approach Ability to multi-task