Catering & Events Coordinator Position Available In New York, New York

Catering & Events Coordinator Pier 59 Studios – 3.0 New York, NY Job Details Full-time $55,000 – $65,000 a year 9 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee discount Qualifications Hospitality Microsoft Excel Administrative experience (1-2 years) Catering Writing skills Client communication Mid-level Administrative experience Attention to detail Calendar management QuickBooks Organizational skills 2 years Google Workspace Administrative experience (3-5 years) Communication skills Administrative tasks Full Job Description Pier 59 Studios is seeking an energetic and highly organized Catering and Events Coordinator to support the daily operations of our dynamic Events team. This role is the connective tissue that keeps our operation running smoothly, bridging communication between clients and internal departments, managing documentation and timelines, and ensuring every event is executed precisely and professionally. If you thrive in fast-paced environments, love working behind the scenes to make events shine, and bring a meticulous eye for detail to every task, we’d love to meet you. What You’ll Do Serve as the first point of contact for event and catering inquiries; manage calendars and availability across multiple spaces. Draft, revise, and manage event documents—quotes, proposals, invoices, and contracts Coordinate studio and catering bookings; issue confirmations and updates to internal departments.s Maintain detailed records of client communications, event specs, and change requests. Schedule site visits, tastings, and vendor meetings Liaise with internal departments—including catering, production, and facilities—to align event logistics Track payments, deposits, and invoicing in coordination with the accounting team Prepare detailed post-event recaps and support client follow-up. What You Bring 2-3 years of administrative experience in events, catering, hospitality, or a related industry Excellent communication and writing skills Strong organizational instincts and keen attention to detail Proficiency with Google Workspace, Excel, and calendar management tools Experience with QuickBooks or similar invoicing and bookkeeping software Ability to juggle multiple priorities with grace and efficiency Experience in a studio, production, or creative environment is a strong plus

Job Type:

Full-time Pay:

$55,000.00 – $65,000.00 per year

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid time off Vision insurance

Work Location:

In person