Event Support Coordinator, City & State New York Position Available In New York, New York

Event Support Coordinator, City & State York Government Executive Media Group LLC vision insurance, parental leave, 401(k), retirement plan, remote work United States, York, York 370 Riverside Drive (Show on map) Jun 18, 2025 About City & State City & State is the premier media organization dedicated to covering York’s local and state politics and policy. Our in-depth, non-partisan coverage serves York’s leaders every day as a trusted guide to the issues impacting the state. We offer round-the-clock coverage through our award-winning commentary and analysis, weekly publications, daily e-briefs, events, podcast interviews and more. The Role City & State is seeking an organized and driven Event Coordinator to join our team. In this role, you will be a critical player in putting together 50-60 events each year. As the Event Coordinator, you will report directly to the Director of Events.

Responsibilities Initial Event Coordination:

Create Website
Create Eventbrite/Zoom Pages
Continuously Tracked Attendance
Post event website updates
Assist in all areas of Marketing/Promotion to grow the audience for each event
Responsible for coordinating and updating all promotional emails, sending out post-event emails, and posting event recordings

Speaker Coordination:

Collecting Speaker Bios/Photos
Adding bios & photos, Airtable & website
Initial Speaker Email sent with event details
Contact information collected
Sending out Zoom links
Confirming details with speakers
Creating/Updating Run of Show
Writing Script for Emcee
Coordinating Practice Sessions for Speakers
Finding moderators for all panels and assist them with organizing prep sessions
Sponsorship Implementation (logos added to website, speakers coordinated, attendee lists to sponsors, attendee connections, etc.)
Ordering supplies and awards and coordinating messenger services to and from events
Registration/Attendee Lists (Eventbrite or Zoom)
Updating sales team on registration numbers
Keeping track of registration lists
Updating attendee list post events with details
Responsible for on-site set up and day before preparation, including helping prepare event materials such as badges, signage, and printed collateral
Provide day-to-day administrative support to the events team Qualifications Bachelor’s degree or its equivalent required
Minimum 2-5 years of related experience in event planning, community development, or educational programming
Excellent customer service orientation with ability to build and foster relationships with diverse constituencies
Strong communication and interpersonal skills, including proficient writing and computer skills, strength in analytical and reasoning skills
Ability to work effectively in a fast-paced, team-based, service-oriented environment
Ability to exercise good judgment, work productively under deadlines and carry out multiple tasks with minimal supervision
Exceptional attention to detail and the ability to perform non-routine work with changing priorities and collaborating parties, while maintaining a high level of customer service and professionalism in a fast-paced environment
Ability to successfully represent the company to high-profile event stakeholders
Computer literacy, including proficiency in the Microsoft Office Suite
Desire to work in a collaborative environment that values teamwork, innovation, creative problem-solving, and community engagement
Must be able to work at all events, including sometimes evenings, as event schedule dictates Please include a cover letter and resume with your application submission.

About GovExec:

GovExec’s data and insights set the standard for depth, accuracy, and impact for government leaders and contractors. As the market-leading information and intent-based marketing platform, for over fifty years GovExec has empowered the government ecosystem to engage and support government leaders as they work to achieve their missions across federal, defense, and state and local agencies. Our strategic sales enablement and intent-based marketing solutions accelerate revenue growth to fuel market success. The platform is powered by the largest and most sophisticated database in the public sector, GovExec’s platform reaches 3.3 million government influencers each month and provides its marketing clients with a significant competitive advantage in driving higher conversion and growth. Working at GovExec At GovExec, we believe that a new era of work — particularly when, where, and how it gets done — has arrived. We are building a hybrid workplace that allows for greater freedom and flexibility while also fostering a collaborative culture, no matter where you are working. GovExec offers permanent remote work in 20+ states across the US, as well as the option to work out of one of our offices based in Washington DC, York or Connecticut. GovExec also offers a range of great benefits including: Medical, dental, and vision insurance plans
401(k) retirement plan with company match
Open time off policy
Twelve weeks paid parental leave
Supportive, collaborative teams
Unique opportunity to help government officials from a private sector company
Expansive learning and development opportunities Commitment to Shared Values GovExec recruits talent for four salient attributes or qualities: Soul of Entrepreneurship
Culture of Inclusion
Force of Ideas
Spirit of Generosity The compensation for this role is $50,000 to $60,000 per year. Government Executive Media Group, Inc. and its affiliates (“GovExec”) are Equal Opportunity Employers. We do not discriminate against our applicants because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable law.