MEETING & EVENT COORDINATOR Position Available In New York, New York

Job Order Number:

DG0216584

Job Title:

MEETING & EVENT COORDINATOR

Company:

Compass Group, North America Location:

New York, NY

Salary:

Education:

Information Not Provided

Experience:

Information Not Provided

Hours:

Duration:

Full Time, Regular

Shift:

Description:

Flik Hospitality GroupSalary:

$70,000/Yr-$75,000/?

YrOther Forms of Compensation:

What makes FLIK clickWhat makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.

We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn’t merely a job but the start of a career where you can flourish.

Job Summary The Meeting & Event Coordinator will interact closely with the Firm’s executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and other events held at multiple locations in New York and New Jersey. Some travel to certain locations around the East Coast and Central region may be requested.

RESPONSIBLITIES

Handling meeting room bookings, utilizing the reservation system (EMS) and focusing on the strategic assignment of meeting space so as to maximize utilization. Ensuring that the real-time information for each reservation is updated on the reservation portal.

Coordinating a wide range of services for meetings, including Audio Visual requirements, catering, conference room set-ups, signage, distribution of materials, etc. Liaise between client and vendor partners before, during and post event with necessary updates.

Producing Event Resumes in order to document events and share detailed information with all involved departments, as well as hosting Pre-Cons and Post-Cons with clients and onsite team to ensure everyone is set up for success.

Obtaining correct approval and billing information for all expense related activity to include food and beverage, equipment rentals, etc. Monitoring the accuracy of any such charges and keeping to client’s budget.

Managing survey’s post meeting and working with leadership team on future solutions and improvements.

Quickly identifying booking conflicts or potential booking conflicts, suggesting solutions and if not immediately resolved, discussing such conflicts with the Conference Center Manager/GS Manager.

Checking that meeting rooms are set-up correctly, with the proper equipment and amenities, prior to the start of meetings. Greeting the host upon his or her arrival to the meeting room and ascertaining any new requests. Responding to numerous phone calls and emails with new meeting requests andspecial “add-on” information for existing meetings.

Providing lunchtime and other short-term coverage for members of the Office services staff.

Consistently develop and bring ideas which enhance the meeting experience that can be applied at all locations.

Conducting opening and closing walkthroughs and sending appropriate reports. During the conference room walkthroughs, if any discrepancies are noticed, please ensure they are addressed and reported through the appropriate service ticket. Pre Requisite for the Role Previously managed corporate or social events and meetings Basic Logistical Planning Experience Basic Vender sourcing and managementUnderstanding of Food Services and Catering Apply to Flik today!

Flik is a member of Compass Group USAClick here to Learn More about the Compass Story (http://www.compass-usa.com/our-story/) Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able