Sponsorship Activation Coordinator Position Available In New York, New York

Company DescriptionWe’re part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections. We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.

FAN EXPO HQ

 is the largest pop-culture event producer in world. Our mission is to deliver the ultimate fan experience through our growing portfolio of events, which includes MEGACON Orlando, FAN EXPO Dallas, FAN EXPO Boston, FAN EXPO Denver, FAN EXPO San Francisco, FAN EXPO Canada, Calgary Comics & Entertainment Expo, FAN EXPO Vancouver, FAN EXPO Chicago, FAN EXPO New Orleans, FAN EXPO Philadelphia, FAN EXPO Cleveland, FAN EXPO Portland, Toronto Comicon, and more.

FAN EXPO HQ

is a division of Informa, the world’s leading events company, and together we create opportunities for fans to explore and celebrate all things pop-culture, through operational excellence, fandom expertise, and out-of-this-world content.

Ready to embark on a new and exciting adventure? Read on.

Job DescriptionThis role is based in New York, NYAt

FAN EXPO

HQ, we don’t just host events—we create immersive, fandom-fueled universes. And our sponsors? They’re the ones who help make the magic even bigger. As our Sponsorship Activation Coordinator, you’ll be the operational powerhouse that helps turn bold brand visions into real-life experiences. From eye-catching booths to unforgettable on-site activations, you’ll work across teams and timelines to bring partnerships to life—seamlessly and strategically.

What You’ll DoSponsorship FulfillmentOwn the logistics behind sponsor activations across our portfolio of eventsMake sure all sponsorship deliverables are checked off, buttoned up, and on-brandOversee logo placements, signage, swag, and all things sponsor visibilityTrack activation progress and report like a pro—because details matterCollaborate on how partner brands show up in every corner of our showsEvent OperationsTeam up with Marketing, PR, and Operations to execute activations with polishBe boots-on-the-ground on-site to ensure activations go off without a hitchManage supplies tied to sponsor needs and event executionAssist with staffing for sponsor activations and troubleshoot in real timeCoordinate with vendors and suppliers to bring sponsor ideas to lifeRelationship ManagementBe the go-to contact for sponsors you’re assigned—answering questions, solving problems, and keeping them in the loopProvide regular updates and activation reports pre- and post-showWork cross-functionally with internal teams and external partnersSupport engagement strategies that build trust and long-term sponsor valueHelp sponsors feel like VIPs (because they are!)Administrative SupportKeep records organized and accurate—we’re talking contracts, calendars, reports, and moreSupport invoicing, data entry, and event registration processesMaintain sponsor timelines, deliverables, and internal planning calendarsCreate post-event reports that showcase activation success and sponsor ROIQualificationsWhat You Bring to the TableEducationDegree in Marketing, Business, Events, Communications, Sports Management, or a related fieldExperience1-2 years working in events, sponsorship, partnerships, or client servicesFamiliarity with event tech platforms and toolsBonus points if you’ve worked directly with sponsors or clientsSkillsStellar project management and time management chopsStrong communicator—whether it’s emails, calls, or on-the-ground directionDetail-oriented with the ability to multitask without breaking a sweatTech-savvy with Microsoft Office and event softwareQuick on your feet and solutions-focused

You Are:

A natural collaborator who thrives in a fast-paced environmentOrganized, efficient, and flexible when plans shiftA self-starter with a positive attitude and high accountabilityPassionate about pop culture, events, and giving fans unforgettable momentsWorking ConditionsYou’ll need to be flexible—events don’t follow a 9-to-5 scheduleTravel is required (bonus: your “office” might include cosplay and comic books)Fast-paced, dynamic, and team-oriented atmosphereAbility to lift up to 25 lbs—especially when setting up on-siteHow We Measure SuccessFlawless and timely sponsor activation executionHigh sponsor satisfaction and repeat partnershipsStrong collaboration across internal departmentsOrganized reporting and data accuracyPositive, professional representation of

FAN EXPO

with every interactionSalary for this position is 55,000 — 60,000 USD and is based in our NYC office.

Additional InformationWhy work at Informa We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.

Informa.

comOur benefits include:

Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patternsGreat community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environmentBroader impact: take up to four days per year to volunteer, with charity match funding available tooCareer opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job movesTime out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and moreRecognition for great work, with global awards and kudos programs As an international company, the chance to collaborate with teams around the world We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you’ll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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