Temporary Special Events Assistant, Mannes Summer Piano Festival Position Available In New York, New York
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Job Description
Position Information
Position Information Position Availability:
Position Title:
Temporary Special Events Assistant, Mannes Summer Piano Festival
Requisition Number:
0206074481
Location New York City
Position Type:
Administrative
Position Status:
Temporary/Seasonal
Department:
Mannes/Production
Responsibilities:
The 2025 Mannes Summer Piano Festival is seeking a highly organized and motivated Temporary Special Events Assistant, Mannes Summer Piano Festival to support the execution of this two-week festival. Reporting to the Festival Assistant, Mannes Sounds Festival, this position primarily focuses on planning all special event logistics, creating a positive experience for students, faculty, and guest artists. The Temporary Special Events Assistant ensures the success of the Mannes Summer Piano Festival Guest Artist concert series, end-of-the-week festival student showcases, and the piano competition. This is an FLSA nonexempt hourly (25-35 hours per week) temporary position with a desired start date of June 1st, 2025, and an end date of July 28th, 2025. The New School is committed to creating and maintaining an environment that upholds and advances diversity and inclusion across all areas of employment, education, and access to its educational, artistic, and cultural programs and activities. We strongly encourage applications from individuals who share our commitment to fostering a diverse, inclusive, and equitable community.
RESPONSIBILITIES
Collaborate with the Festival Director to coordinate logistics for the concert series, festival showcases, and piano competition.
Oversee event setup, rehearsals, and run-of-show.
Ensure competition rounds run smoothly, managing timing and communication between judges and participants.
Work closely with A/V and technical staff to ensure high-quality event execution.
Assist with printing and designing event programs.
Procure hospitality for the artist green room, e.g. retrieve flowers, beverages, and catering as needed.
Complete shared tasks in coordination with the Temporary Administrative Assistant and the Temporary General Operations Assistant as assigned by the Festival Director and the Festival Assistant, Mannes Sounds Festival, including:
Assist with student communications, including sending out acceptance notifications to selected participants.
Address housing, travel and transportation needs for students, faculty, and guest artists — including airport and hotel check-ins for guest artists when necessary.
Monitor the festival email inbox and respond to all student, faculty, and guest artist inquiries.
Organize student and faculty schedules.
Support all pre-festival production needs, including event planning, drafting student & faculty schedules, producing festival materials (badges, print-outs, programs, etc.), and more. Additional responsibilities as required.
SALARY RANGE
Hourly Rate:
$25, paid on a biweekly basis
WORK MODE
Hybrid/Split – Employees hired for this position have regularly scheduled, consistent percentage of time on campus (ex 1-4x/week) and also work some of the time remotely as assigned by the Festival Assistant, Mannes Sounds Festival.
This position may require availability for early mornings, late evenings, and weekend shifts.
Minimum Qualifications:
Background in music or performing arts is a plus, but not required.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Ability to work independently while also collaborating with a team.
Comfort with high-energy, fast-paced environments.
Availability to work flexible hours, including evenings and weekends as needed.
Preferred Qualifications:
Experience in event coordination, arts administration, hospitality, or related fields preferred.
Job Family:
Mannes School of Music
Special Instructions to
Applicants:
Applicants should submit both a resume and cover letter outlining their interest, skills, and experience concerning this position.
Posting Date:
06/16/2025
Closing Date:
Open Until Filled No
