EVENTS AND DEVELOPMENT COORDINATOR Position Available In Rockland, New York

EVENTS AND DEVELOPMENT COORDINATOR 3.4 3.4

out of 5 stars Valley Cottage, NY 10989

POSITION SUMMARY:

(Essential Functions of Position) Assist Public Affairs/Development Department with fundraising and event goals through donor relations, donor database management, and event planning and implementation.

POSITION QUALIFICATIONS

Minimum Education:

Associate’s degree in Communications, Business Administration, Computer Information Systems, Humanities, Marketing, or related field strongly preferred. Five years of relevant experience in lieu of degree can be considered.

Minimum Experience:

Two years of administrative, organizational, or database management work, preferably in the nonprofit sector. Knowledge/Skills/Abilities (KSAs): Excellent oral and written skills with a proficiency in English, ability to multi-task, ability to work independently and collaboratively. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Forms, Gmail). Proficiency of CRM/Donor Database platforms, such as Blackbaud/Raiser’s Edge or Salesforce.

Physical Requirements:

Ability to sit for long periods of time in front of a computer with visual and auditory acuity required. Must be able to speak clearly and distinctly to interact with donors, Board members, vendors, partners, and families when necessary.

Working Conditions:

Business office environment with expectations to work occasional evenings and weekend events outside of the office.

Corporate Compliance:

Employees must comply with agency or governing body rules, regulations and policies and procedures. Any employee who witnesses or learns about a violation or possible violation of agency or governing body rules, regulations or policies and procedures is required to immediately report this to his/her supervisor or the agency’s corporate compliance officer.

POSITION TITLE

Donor Relations and Event Coordinator

SPECIFIC JOB DUTIES AND RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Employees may be required to perform other job-related duties as instructed by the Supervisor, subject to reasonable accommodations.

ESSENTIAL FUNCTIONS 1

Donor Relations Assist with cultivation and stewardship of donors.

• Help with donor requests and phone calls and respond to inquiries for information and directions to donate.
• Contribute to outreach efforts and fundraising campaigns throughout the year, including Family Friends donor circle, End of Year appeal, and special initiatives.
• Help maintain and expand stewardship efforts to strengthen relationship with donors.
• Conduct research to identify new potential donors, including individuals, foundations, and corporations.
• Help coordinate the delivery of donor outreach through multiple channels, including emails and postal mailings. 2 Donor Database Management Follow systems for accurately inputting and managing donor data, including processing, recording, and acknowledging all pledges and donor gifts (from individuals, corporations/institutions, private and government funders, those tied to our events).
• Maintain and update donor records using our CRM software, Blackbaud/Raiser’s Edge.
• Process and acknowledge donations, including through customized thank you letters and targeted emails through Raiser’s Edge.
• Generate reports and donor lists to track our progress meeting annual goals.
• Ensure data accuracy, organization, and compliance with privacy policies.
• Provide financial department with accurate coding of donations.

POSITION TITLE

Donor Relations and Event Coordinator

SPECIFIC JOB DUTIES AND RESPONSIBILITIES 3

Event Planning & Support Assist with The Arc Rockland’s events, including but not limited to the signature annual events – the Harold Peterson Memorial Golf Classic, A Taste of Rockland, and Step Up for The Arc Rockland.

• Help with outreach to attendees, sponsors, and vendors.
• Input all relevant data, including registrations, donations, and sponsorships into Raiser’s Edge and generate status reports.
• Coordinate with event partners and associates, including vendors, venues, committee members, and volunteers.
• Assist with solicitation and coordination of auction items and in-kind donations.
• Process and acknowledge all donations and other categories of support of the events through customized thank you letters and targeted emails through Raiser’s Edge.
• Contribute to post-event analysis, documenting successes and lessons learned for future reference. 4 Purchase Orders & Requisition Processing
• Process department purchase orders and requisitions; maintain accurate documentation.
• Coordinate with colleagues to ensure proper approval workflows and budget tracking.
• Communicate with vendors and finance team as needed.
• Organize financial records for reporting and auditing purposes

ADDITIONAL RESPONSIBILITIES 1

Prepare and participate in regularly scheduled check-ins and event/project specific meetings per Chief Development Officer. 2 Participate in meetings regarding The Arc Foundation of Rockland and agency activities as requested by the Chief Development Officer. 3 Performs other related duties as requested. 4 During busy periods (e.g., leading up to our events), additional works may be necessary.