Special Events Coordinator Position Available In Charleston, South Carolina

Special Events Coordinator Gibbes Museum of Art – 3.0 Charleston, SC Job Details Full-time $40,000 – $45,000 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Google Suite Management Sales Microsoft Office Bachelor’s degree 1 year Communication skills Entry level Full Job Description The Special Events Coordinator supports the Development Department with day-to-day management of on-site private and museum related events. The position reports to the Associate Director of Special Events and works closely with the Development, Operations, and Curatorial teams to assist with the coordination and implementation of special events and fundraising initiatives.

ESSENTIAL DUTIES & RESPONSIBILITIES

Works closely with clients and planners to help plan, execute, and detail their event. Conducts client walkthroughs and schedules meetings as necessary to ensure success. Responds to rental inquiries in a timely, effective, and proactive manner. Executes client contracts, receives payments, and properly records them in Altru. Manages client deadlines and sends reminders for timelines, event layouts, payments, and insurance needs. Disseminates rental event logistics to staff and ensures schedules and logistics are coordinated effectively. Oversees the staffing of Event Hosts and assists with training Event Hosts. Serves as on-site event host for private event rentals. Generates event sheets based on approved client timelines and layouts. Ensures that all photography and videography is obtained in a timely manner after each rental event and properly uploaded and organized in Dropbox. Performs post-rental administrative tasks, captures client feedback, and submits payment requests. Maintains and grows relationships with preferred vendors, local event venues, and hotels. Ensures preferred event planners and vendors adhere to museum policies and standards. Assists in scheduling content and increasing engagement and visibility on social media. Assists Associate Director of Special Events and Creative Director to produce bi-annual Private Event Brochure and successfully sells ad space within the brochure. Assists with the planning of major events and Art Charleston, a week-long fundraising event. Assists with meetings and events of the Gibbes’ auxiliary groups – Women’s Council and Society 1858. Attends event committee meetings as needed. Assists with event setup and breakdown as needed. Performs other duties as assigned.

JOB REQUIREMENTS

Bachelor’s degree required. Minimum of 1 year in event coordination, hospitality, sales, or comparable experience required. Experience with venue management and room design software preferred. Must pass a background check prior to employment. Must be able to work a flexible schedule; to include weekends and evening hours as needed.

KNOWLEDGE, SKILLS, & ABILITIES

Highly organized with diligent attention to detail. Demonstrates a customer-service mentality and supports and sustains positive client and vendor rapport. Excellent people-management skills coupled with successful communication skills. Maintains a can-do attitude and willingness to provide staff support in other departments. Competent in Google Suite, Microsoft Office, and Adobe. Strong ability to work strategically and effectively in a team setting. Demonstrates a strong understanding of Museum event spaces, operational capabilities, restrictions, and rates, and the ability to explain these elements clearly and concisely to clients and vendors. Ability to work from a PC versus a MAC. Ability to work collaboratively with a variety of people. Ability to work in a fast-paced environment managing multiple projects with shifting deadlines. Please provide the following as part of your application: Cover letter detailing your interest in the Gibbes Museum of Art and your qualifications (PDF) Resume including education and experience (PDF) The Gibbes Museum of Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.

Job Type:

Full-time Pay:

$40,000.00 – $45,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Weekends as needed

Work Location:

In person