International Industry Relations Coordinator Position Available In Davidson, Tennessee

International Industry Relations Coordinator 4.7 4.7 out of 5 stars 35 Music Sq E Ste 200, Nashville, TN 37203 Position Summary The International Coordinator will assist the team with setting up international events and hosting international industry members in Nashville. The position will also schedule international travel, maintain department itineraries for international events, and perform expense reconciliation after international travel. This individual will also assist with international content including socials, web graphics, invitations, and screen graphics and assist with international broadcast partnerships. This position is based in Nashville, TN and requires a minimum of 3 days of in-person work per week. CMA believes in and expects all staff to act in alignment with its core values of collaboration : exhibiting a team-oriented focus, practicing active listening, demonstrating empathy; being solution-minded : proactively identifying problems and potential solutions; and commitment : exhibiting tenacity, engagement, and passion. Essential Functions Support department with scheduling in-person and virtual meetings with contacts across multiple time zones. Maintain department’s itineraries for international events such as C2C, CCMA’s and Big Sound Australia, across various timezones and timelines, as well as international meetings around domestic events like CMA Fest and the CMA Awards. Build and maintain excel document to manage the digital and physical ticket distribution to international stakeholders across multiple annual international and domestic events. Attend weekly Marketing Team Meetings and collaborate with Digital, Email, Social, and Creative team members on various international content initiatives including but not limited to social content, sizzle reels, photography, web design, event invitation graphics and screen graphics. Work closely with Event Producer for advancing CMA International Events, including but not limited to guest list management, menu planning, invite design, signage, venue management. Serve as on-site point of contact and manage tracking of these event details through Excel spreadsheets and Basecamp software. Solicit and engage international members, in close collaboration with the industry relations team, to maintain accurate records and data for all international membership activities. Maintain filing system for all international documents including but not limited to quarterly data reports, content licenses, creative assets, board reports, press clippings, and receipts. Submit invoices for all International expenses through M-Files system and reconcile with annual budget. Assist with international broadcast partnerships including promo material assembly, relationship management on-site during the CMA Awards, and report development on reach of CMA’s TV properties. Administer CMA International Task Forces including presentation development, Task Force contact management, and compiling all necessary documentation for CMA Board approval. Other duties as assigned. Qualifications Bachelor’s Degree in related field or equivalent work experience 1+ years experience in the entertainment or music industry Must be able to handle multiple administrative functions with great attention to detail Must have a valid passport and willing to travel up to 5% of the year Must carry themselves in a professional and positive manner while working closely with domestic and international music industry executives, on-air talent, artists, various staff, and venue personnel Must keep confidential information protected Adaptable and solution oriented in a face paced environment with multiple projects in process Must have working knowledge of Excel, Word, will be involved with developing presentations in Canva (internal training available if required), and social posting Ability to stand on feet and/or walk for long periods of time; including in outdoor weather Ability to lift up to 30 pounds CMA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, age, genetic trait, sexual orientation, national or ethnic origin, disability status, or any other characteristic protected by law. Commitment to Inclusivity CMA is committed to creating lasting change by nurturing an inclusive and equitable culture. By fostering these practices in all areas of our business, we will ensure the future of our industry. We celebrate the dedication of our staff, our membership and the industry in moving Country Music forward and are committed to offering education and resources to help ensure an equitable pipeline of opportunity that continues for years to come.